Student Forms and Procedures

Below you will find forms commonly used by students and faculty for academic issues. Choose the appropriate form and follow the instructions. If the form requires a Dean’s signature, please drop off the completed form in the CELS Office of Student Affairs, CBLS building, room 130 for Dean Kimberly Anderson’s review. You may pick up the form the next day and take it to Enrollment Services in Green Hall to complete the process. All paperwork must be delivered to Enrollment Services within 10 days of signature approval. All forms below are also available in hard copy in the CELS Office of Student Affairs.

Change of Graduation Date

If you will not be completing your graduation requirements in four years please notify the Office of Student Affairs to change your class year. It is important that you tell us your plans because changes to a class year are done manually and are not automatically computer-generated. Class year affects financial aid and loan repayment schedules, as well as billing and registration for the following semester. Students are subject to lose their financial aid awards if their graduation date has not been changed on the ecampus system.

Change of Major

To change your major/college, you should first consult with an academic advisor in the department of the new major. The advisor will help you complete the change of major form. The change will be entered to your academic record by the Office of Student Affairs and the department will be notified to assign you to an academic advisor. You should check the ecampus advising system to find out who your advisor is. A phone number and office location should be listed. Please contact your advisor to set up an appointment. If you do not have an advisor listed in ecampus for your new major please contact the department secretary to ask who your advisor will be.

Change of Major

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Consent to Release Student Educational Records

Consent to Release Student Educational Records

Credit Override Form

Students must obtain the Dean’s signature in order to enroll in excess of 19 credits per semester. A credit overload fee will be charged. The form is available in the Office of Student Affairs, 130 CBLS. Drop off the completed form to, 130 CBLS, for review and Dean’s signature. Pick up the form the next day and take it to Enrollment Services to complete the process.

Credit Override Form

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Curriculum Modification

•  General Education Course Substitution change CELS Copy
• This form is used to petition for substitution of courses that are not approved for the general education requirements. * Having a requirement waived does not reduce the total number of credits required for graduation.
  General Education Course Substitution
• Major Curriculum Course Substitution
• This form is used to petition for substitutions of the major and/or supporting electives course requirements. * Having a requirement waived does not reduce the total number of credits required for graduation.
  Major Curriculum Course Substitution
• Biological Sciences Curriculum Modification Form
• Biological Sciences Petition for Undergraduate Curricular Modification

Exemption from Foreign Language/Culture Requirement

Students with a recognized immigrant status can request to waive the foreign language/culture requirement. * Having a requirement waived does not reduce the total number of credits required for graduation.

Exemption from Foreign Language/Culture Requirement

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Intent to Graduate Degree Audit Application

In order to graduate, students must complete this form and a degree audit with their academic advisor and submit it to the Office of Student Affairs, 130 CBLS. See graduation timeline.

Intent to Graduate Degree Audit Application

Late Add/ Drop Petition

Late adds and drops are approved only for unusual, extenuating circumstances. Late drops will not be approved simply because a student has changed majors or career plans, or is failing to make the grade desired. Fees are not adjusted after the “add” period (the first two weeks of the semester.) Follow the instructions and submit the form and supporting documentation to the Office of Student Affairs, 130 CBLS, for review and Dean’s signature. Pick up the form the next day. If the petition has been approved the student is required to take the form to Enrollment Services to complete the process.

Petition to appeal the Add Drop Date Deadline

Petition to change effective date of dropped classes

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Minor Field of Study

This form is used to declare a minor field of study and requires the signature of the Department Chair in which the student wishes to minor. The minor form should be turned in as part of the graduation packet.

Minor Field of Study

New England Regional Student Program (NERSP)

It is the student’s responsibility to apply for NERSP status; initiating a change of college and/or major form will not, in itself, result in a change to NERSP status. The form is available in 130 CBLS.

New England Regional Student Program (NERSP)

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Request a Transcript

Your transcript is the official record of all coursework, grades and degrees conferred at the University of Rhode Island. You can access an unofficial copy of your student transcript on ecampus. Official transcripts are ordered on ecampus or through Enrollment Services. There is no charge for the service. http://www.uri.edu/es/students/enroll/transcript.html.

Rhode Island Inter-Institutional Study

Rhode Island Inter-Institutional Study Application

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Second Grade Option Form

Students may exercise a second grade option by repeating a course in which the student earned a grade of C- or lower. Only courses that fall within the students first 30 attempted credits taken at the University may be selected for this option. Students must exercise this option no later than the next two semesters for which the student registers after completing 30 credits. Only the grade earned when the course was repeated will be used in the calculation of the student’s GPA and only the credits earned for the repeated course will apply toward graduation requirements. All grades earned shall remain on the student’s record. To take advantage of this option, students must obtain approval from their academic Dean. The second grade option may be used only once per course. Submit the form to the Office of Student Affairs, 130 CBLS, for review and Dean’s signature.

Second Grade Option Form

Transfer Credit

• Prior Approval for Off Campus Study
• Students who would like to take a course at another institution and have that course count towards their degree should fill out the Prior Approval for Off Campus Study form before they take the course. This form acts as an agreement between the University and the student by identifying the URI equivalency as well as indicating what requirement will be fulfilled when the course transfers. The University has a database of course equivalencies transferred by previous students, and while the list is not comprehensive, it may be useful as you choose which classes to take. Regardless of whether or not the course you wish to take is on this database, you should fill out the Prior Approval Form. Finally, do not forget to have the other institution send an official transcript once you have completed the course. Please send official transcripts to:
  

  University of Rhode Island
  CELS, Office of the Student Affairs
  130 CBLS
  Kingston, RI 02881-0804

• Explanation of Transfer Credits
• Explanation of Transfer Credits
• Request to Re-Evaluate Transfer Credit
• The Request to Re-Evaluate Transfer Credit form is used if you wish to dispute the way a course was transferred. You may request that the appropriate academic department reevaluate your transfer credit. Departments require a course description in order to make the evaluation. The Office of Student Affairs, 130 CBLS, makes the adjustment on your transcript. It is the student’s responsibility to process the form through the appropriate offices.
  Request to Re-Evaluate Transfer Credit

Undergraduate Application for Readmission

University of Rhode Island
CELS, Office of the Student Affairs
130 CBLS
Kingston, RI 02881-0804

Undergraduate Withdrawal or Leave of Absence

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URI Catalog