Office of the Controller

75 Lower College Road, Kingston, RI 02881 – 401.874.2378 | 401.874.2589 (fax)

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Vendor Registration

Vendor Registration

Welcome to the University of Rhode Island Vendor Registration system. All vendors interested in doing business with the University of Rhode Island are required to register.  To register with the University you must complete and submit the on-line Vendor Registration Application. In addition, as a registered vendor you will be placed on the University of Rhode Island’s bid list to receive Public Bid solicitations and RFP’s via e-mail for specific commodities and/or services you specify. Completion of the application does not constitute a guarantee on the part of the University to solicit bids for selected commodities.

An e-mail address is required to register on-line. When registering, you must choose at least one commodity code. Failure to select the appropriate commodity categories will prevent the University from including your organization in future bids. A complete list of the commodity codes is available for viewing prior to the registration process.

Please note in addition to e-mailing Public Bids and RFP solicitations to registered vendors, The University of Rhode Island posts all Public Bids on the Rhode Island Vendor Information Program (RIVIP) located at the State of Rhode Island, Division of Purchases web  In order to participate in the State of Rhode Island Division of Purchases bid solicitations vendors must register with the State of RI on the RIVIP system at

Upon on-line submission of the University of Rhode Island Vendor Registration application you will automatically receive a registration number and a URI substitute IRS W-9 Form will open. Please note that if your pop-ups are blocked the URI substitute IRS W-9 form will not open*, however, a link is provided on the Vendor Registration System. Please reference the registration number on the top left hand side of the URI substitute IRS W-9 form. The URI substitute IRS W-9 form must be completed (including signature) and forwarded to the URI Controller’s Office e-mail fax 401.874.4163 or mail Carlotti Building, room 103, 75 Lower College Road Kingston, RI 02881. An e-mail confirmation will be sent once your registration has been validated and approved by the University of Rhode Island Controller’s Office.

*  If you are unable to open the fill-in form, print the URI substitute IRS W-9 non-fillable form, complete, scan and email it to

Once your registration has been approved it is your responsibility to ensure that the University is notified of any changes.  For address and/or e-mail address changes please complete and submit a Vendor Change Request Form.  All other changes to your profile will need to be made by submitting a new vendor registration application along with a W9 Form.

Thank you for your interest in doing business with the University of Rhode Island.

Click Here to Continue to Vendor Registration Form

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