All University of Rhode Island land, facilities and buildings constitute resources to be managed for the benefit of the University of Rhode Island as a whole. Through the administrative structures outlined in University Manual, the Space Enhancement Design Allocation (SEDA) committee considers the space needs of the
community, and makes recommendations concerning space allocation and the modification of space to meet program needs.
There are four components necessary to effectively manage space and plan for future space needs:
- Space Inventory – Knowing what we have
- Space Utilization Analysis – Understanding how space is used
- Space Standards and Guidelines – Having a basis for fairly allocating space
- Space & Strategic Planning – Having a process to make needed changes to the assignment and utilization of space
Space Inventory: At URI, the space inventory database is maintained by Property & Support Services. This database is needed for two reasons; first, so that we can effectively plan for our future needs and secondly, so that we can provide data for Indirect Cost Recovery analysis and audits.
Space Utilization: Space utilization can be assessed in a number of ways, from the basic – is the room in use or not? – to more complex calculations involving criteria specific to the type of space (i.e. research dollars, publications, staffing, enrollment, etc.) There are many criteria that is used at URI to assess utilization in classrooms, offices, administrative space, and research space.
Space Policy, Standards & Guidelines: CP&D has developed an institutional space policy, including space allocation standards and guidelines. Space standards and guidelines are ranges of net square feet (NSF) for different types of space, based on rank, research activity, etc. The standards at URI are based on national norms and will take into account recent trends. They will also acknowledge the historical allocations at URI, many of which were driven by building configurations. The standards are used to program new buildings, renovations of existing buildings and to project our space needs over time.
Space & Strategic Planning: Space planning is an integral component of strategic planning. Some of the triggers of growth and resultant space needs are the hiring of additional faculty; changes in a program or pedagogy; changes in enrollment; and increased or new research. These can result in needs for offices, teaching space, research space, student organization space, graduate assistant office space, and renovations, among other things.
It is critical that departments consider their potential space needs and communicate these as soon as possible to their Dean/Vice President, and through them to the Provost/President and Campus Planning & Design.