IMPORTANT PeopleSoft/ (e-Campus Upgrade)
In order for Students, Faculty, and Staff to take advantage of future mobile device accessibility, PeopleSoft will be upgraded over the 2016 Memorial Day weekend. The implementation requires that the e-Campus system for all modules of PeopleSoft will be unavailable beginning Friday, May 27 at 5 p.m. through Tuesday, May 31 at 8 a.m.
Access to the Financial module will be unavailable beginning at 1:00 PM on Friday May 27th to allow the controllers staff to complete all processing prior to the shut down Friday afternoon.
Sakai will not be affected by this PeopleSoft upgrade
INTERNAL PAYROLL TIME REPORTING AND APPROVAL
During the time e-Campus is being upgraded, users and administrators will be unable to enter data or approve time. For that reason, and the fact that we have one less day in the pay cycle, we are requesting that department personnel take the following steps:
- Notify student employees and other hourly employees paid on the Internal Payroll to enter hours worked into the system as of the end of business on Thursday, May 26, 2016.
- Approve all reported hours on Friday, May 27, 2016
- IMPORTANT – DO NOT enter/approve hours prior to them being worked
- Hours worked on Friday and Saturday should be able to be entered and approved on Tuesday, May 31, 2016 until noon. Hours not approved as of that time will be paid the following pay period.
It is important to continue approving hours all day Tuesday so hours approved after noon will be in a status to be paid the following pay period without the need for correction forms.
STATE PAYROLL TIME REPORTING AND APPROVAL
A notification was sent via email on Friday indicating that all Faculty / Staff time cards will be due one day earlier than normal. If your time cards are normally due on Friday, you will be required to submit and approve your time cards on Thursday, May 26th. This requirement would have been necessary even without the upgrade since the State Payroll Office has given us a deadline of Tuesday, May 31, 2016 to submit time data to them.
In an effort to get everyone paid correctly and on time, the Payroll Office is asking that everyone be diligent in regards to the submission and/or approving of Faculty and Staff time cards. If you believe that you will be unavailable to approve time cards please make the necessary arrangements with your delegates.
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