Facilities Services

Facilities Services, Sherman Building, 523 Plains Road, Kingston, RI 02881

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Financial Administration

The Financial Administration Division provides the support services in the following areas that enable the Facilities Department to perform its primary function which is to provide an environment and infrastructure that supports the teaching research and outreach mission of the University.

Fiscal Office

The Fiscal Office is staffed by two full-time and one part-time fiscal clerk and is responsible for performing the day-to-day functions for the Facilities Services Departments in the areas of budgeting, accounting, payroll, purchasing. Below are examples of key functions performed by the Fiscal Office:

  • Prepare and processing of requisitions submitted to the University’s Purchasing Department and other procurement departments.
  • Monitor and reconcile PO’s and account balances, including communications with Vendors, University Accounting and Budget personnel
  • Maintain fiscal, payroll files
  • The receipt and processing of vendor invoices
  • Accounts receivable billing, Petty Cash
  • Account reconciliation and auditing
  • Time card/Payroll processing
  • For URI Departments submitting the annual request for projects (initiated by a call letter by the Director of Facilities), please use the PRJ1Form, save this excel file to your computer, add your information and email it to Peyton Gibson when done.
  • Enclosure 1: FY09 Blank Project Submission Form
  • Enclosure 2: FY08 Active Project List
  • Enclosure 3: FY08 AP-CIP Submission Summary

Fiscal Clerks

Jackie Bailey
Fiscal Clerk
p. 401.874.4153
jebailey@uri.edu

1. Vendor Names: A – L , Utilities Vendors & Otis Elevator
2. Utilities Contracts: Water, Steam, Sewer, Electric, Gas, Propane, Fuel Oil, Trash, Recycling, ETC
3. State Payroll: Biweekly payroll, OT Transfers
4. PS Internal Payroll Time Entry

Stacey Williams
Fiscal Clerk
p. 401.874.2724
swilliams@uri.edu

1. Vendor Names: M – Z and Air Gas
2. Petty Cash, TAR/TEV
3. PS Internal Payroll Time Entry
***Stacey Williams is the Primary Contact for PS internal Payroll Time Entry***
4. State Payroll: Biweekly payroll, OT Transfers

Kendall Beckman
Fiscal Clerk
p. 401.874.9502
kbeckman@uri.edu

1. State Payroll: Biweekly payroll, OT Transfers
***Kendall Beckman is the Primary Contact for State Payroll & OT Transfer Processing***
2. Facilities Services Billing/Account Receivables, Revenue Collection & Tracking
3. Nextel: Mobile Phone Contract PO Fiscal Oversight
4. PS Internal Payroll Time Entry

Facility news

Get.Facilities, our new computerized maintenance management system for work orders.

Environmental Impact overview of the positive environmental effect we are having on the campus (PowerPoint).

Notes

There are many services we provide. View our Available Services list.

Find any building on campus using the Interactive Campus Map.

Do you have a work request? Visit the Facilities Services Control Center to submit a request for any Facilities Services department. Or, simply call 4-4060.

Read about URI's Storm Water Waste Management Program Plan (SWMPP) and the RI DEM Office of Water Resources Annual Report for URI.

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