URI Going Google

Responding to the needs of our faculty, staff and students, the University is beginning the process of migrating its email services to Google over the course of this year.

Google Apps for Education is a suite of online “in the cloud” services which includes email, documents, spreadsheets, presentations, messaging, chats, file storage and many other applications. Google Apps for Education is the same system which URI students and alumni began using in 2010. This has proven to be a successful and important educational tool in our global, online collaborative environment.

The University is contracting the services of a vendor to conduct the migration along with URI staff. Colleges and departments will be notified in advance of their migration and provided with details of what you need to do and what to expect. Currently, Information Technology Services is in the organization and detail planning stage of the project, with expectations of:

  • Anyone currently using Microsoft Exchange (email address of @ds.uri.edu) will be migrated to Google first and by June 30, 2014.
  • Faculty and staff Zimbra email accounts (email address of @mail.uri.edu) will be migrated through the remainder of 2014.
  • Miscellaneous Zimbra accounts will be migrated in early 2015.

Some important facts to be aware of:

  • All faculty and staff URI email addresses will end in @uri.edu as each email account is migrated to Google.
    • Existing email address aliases (such as @departmentname.uri.edu) will automatically be forwarded to its new @uri.edu account on Google.
    • Only your email, calendar appointments and contacts that you have on the University’s servers will be migrated.
      • Emails and calendars that you have downloaded from the University’s email system to your computer will not be migrated.

What to watch for:

  • Watch for periodic email updates and announcements.
    • Please note – at no time will you be asked to provide your email name or password. Do not respond to “phishing” emails. Call the ITS Help Desk at 874-HELP (4357) if you have questions about the validity of an email you receive.
    • An informational webpage will be released shortly as your “go to site” for project facts, timelines, FAQs and instructional materials. Additional materials and updates will be made to this site as the project progresses.