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Library Faculty By-Laws

Adopted March 14, 1975, Revised January 11, 1985, Revised May 2, 1986; Revised 6 April 2001; Revised 5 March 2010; Revised November 6, 2015; Revised October 7, 2016.

Article I. Membership

A. The University Libraries consist of the University Library (Kingston), the Feinstein College of Continuing Education (Providence Center), and the Pell Marine Science Library (Narragansett Bay Campus).

B. Faculty assigned to the University Libraries shall constitute its faculty.

Article II. Officers

A. The Dean of the University Libraries shall preside at the meeting of the faculty. In case of a tie, the Dean may cast a vote.

B. In the absence of the Dean, the Dean’s designee shall preside, or in the designee’s absence, the highest ranking faculty member present shall preside.

C. Only full-time or part-time continuing faculty shall hold office.

D. The secretary shall be elected in April by the faculty to serve a term of one year. The Secretary shall keep the minutes of faculty meetings, including the call of meetings, committee reports as adopted, and the record of all business transacted. The Secretary shall publish the agenda and relevant documentation.

Article III. Meetings

A. Attendance of faculty at meetings is expected. One-half of the membership shall constitute a quorum.

B. The faculty shall meet each month (normally the first Friday) during the academic year. Additional meetings may be called by the Dean, or on written request of twenty-five percent (25%) of the faculty.

C. Agenda for the regularly scheduled meetings shall be delivered to the faculty no less than seven days in advance of the meeting. Agenda shall be accompanied by all relevant documentation.

Article IV. Committees

A. Standing Committees

1. Faculty Development Committee: The Faculty Development Committee (FDC) shall be comprised of two faculty members appointed by the Dean and three elected in April by the faculty to serve for one year. The Committee shall encourage the development of teaching and research within the faculty, and investigate matters that affect the faculty’s professional development. The Committee shall submit a report of its activities and recommendations at each regular meeting of the faculty.

The chairperson shall be designated by the Dean. A vice-chairperson shall be elected by the Committee to serve in the absence of the chairperson.

2. Curriculum Committee: The Curriculum Committee shall be comprised of one faculty member appointed by the Dean and two faculty members elected in April by the faculty to serve for three year terms. The Committee shall review and approve permanent and temporary courses, and externally offered non-credit seminars, short courses, training programs, etc. (see Article 8.43., 8.44, and Appendix E of the University Manual. The committee shall submit a report of its activities and recommendations at each regular meeting of the faculty.

The chairperson shall be designated annually by the Dean.

3. Ex Libris Leadership Committee: The Ex Libris Leadership Committee will consist of five (5) members elected by the College faculty (at least two (2) each from Public and Technical Services) to serve two-year terms. Reelection is permitted. The committee will elect a chairperson from among its members. During the first election, one (1) member from each Department will be elected to a single year term to allow for continuity. The Committee will discuss any issues that may arise with the Ex Libris Alma and Primo systems and report to the Library Faculty and Dean any changes, issues, and concerns that may arise. The committee shall submit a report of its activities and recommendations at each regular meeting of the faculty.

4. Library Space Use Committee: The Library Space Use Committee will have all matters of library space and its use referred to them by the Dean of Libraries. Physical space at the University of Rhode Island Libraries is a valuable institutional resource that must be managed carefully and used efficiently. Responsibility for allocation and assignment of space at the University of Rhode Island Libraries resides with the Provost and, through him, the Library Dean. In conjunction with the Dean of Libraries, the Space Use Committee is a recommending body responsible for the oversight of all library space use. All matters of library space and use will be referred to them for their consideration. The Committee in return will make a recommendation to the Dean of Libraries for final approval or further review. The Committee will be composed of five (5) members drawn from the Library faculty. The Chair of Public Services and the Chair of Technical Services will be ex officio voting members of the Committee. Three additional faculty members (at least one each from Public and Technical Services) will be elected by the Library Faculty at its April meeting to serve two-year terms. The Committee will elect a chairperson from among its members. The committee shall submit a report of its activities and recommendations at each regular meeting of the faculty.

B. Special Committees

1. Special Committees shall consider matters referred to them and shall report to the next regular faculty meeting unless otherwise stipulated in the legislation creating them.

Article V. Elections

A. The Nominating Committee shall be comprised of the Dean, or the Dean’s designee and two faculty members elected in February by the faculty. The Committee shall present at least one nominee for each elective position provided for in these By-Laws and in the University Manual, and shall forward their recommendations to the Secretary for inclusion in the agenda of the meeting at which an election is to be held.

B. Nominations may be made from the floor.

C. Elections shall be by secret ballot.

1. Balloting shall be conducted by two tellers, appointed by the presiding officer who shall report the results at the same meeting the election is held.

2. A nominee receiving a majority of votes cast for the position shall be declared elected, and shall serve until the next election for that position.

Article VI. Parliamentary Authority

A current edition of Sturgis Standard Code of Parliamentary Procedure governs this organization in all parliamentary situations that are not provided for in the law or in its charter, bylaws, or adopted rules. (Sturgis, Alice. Sturgis Standard Code of Parliamentary Procedure, Second Edition. NY: McGraw Hill.)

B. A parliamentarian will be appointed at the April meeting by the Dean.

Article VII. Amendment of By-Laws

A. These By-Laws may be amended at any regular meeting of the faculty by a two-thirds vote of the members present and eligible to vote, providing the faculty has received a thirty-day written notice of the proposed amendment.

Copyright © 2017 University of Rhode Island.

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