2015 Important Campus Dates and Deadlines

January 14, 2015

MEMORANDUM

TO: University Faculty

FROM: Dean Libutti, Ed. D., Vice Provost for Enrollment Management

DATE: January 12, 2015

SUBJECT: Important Campus Dates and Deadlines

Happy New Year!

As you prepare for the start of the new semester, I would like to call your attention to several important dates listed below.  Policies associated with adding and dropping courses are stated in the University Manual (Sections:  8.33.11 and 8.34.10).

To summarize the approved Faculty Senate policy for the upcoming add period (8.33.11):

  • The first 7 days (January 21-27) in e-Campus is the Open Add Period. This time is designed to allow students to register using e-Campus if a seat is available and pre-requisites are met for a given course.
  • An additional 7 calendar-day Late Add Period (January 28-February 3) in e-Campus shall allow students the opportunity to add courses via permission numbers.  This time is designed to allow a conversation between the student and the appropriate Faculty member/Department/Deans Office to determine if it is appropriate to add the course during that time frame. If it is decided to allow registration, permission numbers will be required for any course during these 7 days.

Please note that permission numbers will work for the entire add period. The last day to add, and to use a permission number is February 3, 2015.

Helpful dates to remember for Spring 2015:

In both your formal and informal role as advisors, please remind students of these important dates, as outlined in the University Calendar.

  • January 21: First day of classes
  • February 3: Last day to Add courses via eCampus (pro-rate billing adjustment period ends)
  • February 11: Last day to drop course with no transcript designation of “W”
  • February 16: No classes, Presidents’ Day
  • February 18: Monday classes meet on this Wednesday due to Presidents’ Day holiday
  • March 16-22: Spring Break
  • March 4: Last day to drop a course via eCampus
  • April 29: Classes End

Dropping Courses:

February 3rd is the last day to drop a course with any pro-rata billing adjustment, March 4 is the last day for students to drop courses via e-campus.However the billing period for all classes begins on the first day of each/term semester and runs through the end of the Add Period, so dropping in this timeframe MAY NOT reduce their tuition bill.Please encourage students to talk to an advisor or faculty member before dropping a course. It is essential that students understand the many implications of dropping a class, including a possible loss of financial aid if they drop below full-time, a delay in graduation, or being off sequence if the course is a prerequisite. February 11 is the last day for a student to drop a course without a designation on the student’s transcript.  Courses dropped beginning February 12, will have a “W” for a withdrawn record on a student’s academic transcript.  (See Faculty Senate Legislation 8.34.10 )

Note that the University Manual allows faculty to drop students who miss the first two classes and have not notified the instructor of their intention to attend.

8.33.13 Students not attending courses in which they enrolled have the obligation to drop those courses before the drop deadline. Names of students who are absent from the first and second class meetings of a course and who do not notify the course instructor of their intention to attend future class meetings may be submitted by the course instructor and/or the department chairperson to the Office of Enrollment Services for deletion from the class roster. If the instructor does not exercise this option, the student remains enrolled in the course unless s/he drops it through regular procedures

Fees will be adjusted in accordance with the University’s billing adjustment and refund policy.

For other helpful information please visit the faculty section on the enrollment services website.

 

Best wishes for an enjoyable and productive semester.