memorandum
TO: University Faculty
FROM: Dean Libutti, Ed. D., Vice Provost for Enrollment Management
DATE: August 21, 2017
SUBJECT: Important Campus Dates and Deadlines
As you prepare for the start of the new semester, I would like to call your attention to several important dates listed below. Policies associated with adding and dropping courses are stated in the University Manual (Sections: 8.33.11 and 8.34.10 (web.uri.edu/manual/chapter-8/chapter-8-3/ ).
To summarize the approved Faculty Senate policy for the upcoming add period (8.33.11):
- The first 7 days (September 6-12) in e-Campus is the Open Add Period. This time is designed to allow students to register using e-Campus if a seat is available and pre-requisites are met for a given course.
- An additional 7 calendar-day Late Add Period (September 13-19) in e-Campus shall allow students the opportunity to add courses via permission numbers. This time is designed to allow a conversation between the student and the appropriate Faculty member/Department/Deans Office to determine if it is appropriate to add the course during that time frame. If it is decided to allow registration, permission numbers will be required for any course during these 7 days.
Please note that permission numbers will work for the entire add period. The last day to add, and to use a permission number is September 19th. Students will need a Petition to Late Add form in order to add a class after the 19th. This requires Faculty and a Dean’s Approval.
Helpful dates to remember for Fall 2017:
In both your formal and informal role as advisors, please remind students of these important dates, as outlined in the University Calendar. https://web.uri.edu/enrollment/academic-calendars/
September 6: First day of classes
September19: Last day to Add courses via eCampus (pro-rated billing adjustment period ends)
September 27: Last day to drop course with no transcript designation of “W”
October 9: Classes do not meet due to the Columbus Day holiday.
November 13: Classes do not meet due to the Veterans’ Day holiday.
November 15: Monday classes meet for the make-up Veteran’s Day holiday.
November 23-26: Thanksgiving Recess
December 11: Last day of classes
December 12: Reading Day for Exams
December 28: Approved grades are due, in eCampus, by 12 Noon
Dropping Courses:
Please encourage students to talk to an advisor or faculty member before dropping a course. It is essential that students understand the many implications of dropping a class, including a possible loss of financial aid if they drop below full-time, a delay in graduation, or being off sequence if the course is a prerequisite.
Courses dropped beginning September 27th, will have a “W” for a withdrawn record on a student’s academic transcript. (See Faculty Senate Legislation 8.34.10 (web.uri.edu/manual/chapter-8/chapter-8-3/)
Note that the University Manual (web.uri.edu/manual/chapter-8/chapter-8-3/) allows faculty to drop students who miss the first two classes and have not notified the instructor of their intention to attend.
8.33.13 Students not attending courses in which they enrolled have the obligation to drop those courses before the drop deadline. Names of students who are absent from the first and second class meetings of a course and who do not notify the course instructor of their intention to attend future class meetings may be submitted by the course instructor and/or the department chairperson to the Office of Enrollment Services for deletion from the class roster. If the instructor does not exercise this option, the student remains enrolled in the course unless s/he drops it through regular procedures
Faculty drops may be sent via email to: esfacdrp@etal.uri.edu. Please include course name, section, student name and student ID.
Fees will be adjusted in accordance with the University’s billing adjustment and refund policy. The refund schedule can be seen at: web.uri.edu/enrollment/billing-and-payments
The billing period for all classes begins on the first day of each/term semester and runs through the end of the Add Period, so dropping in this timeframe may not reduce a student’s tuition bill.
For other helpful information please visit the blue faculty section on the enrollment services website at: web.uri.edu/enrollment/registration-and-records/
Best wishes for an enjoyable and productive semester.