Office of the Provost

Provost's Office Green Hall 35 Campus Avenue Kingston, RI 02881-1303 – 401-874-4410

Think Big, We Do.
Rhode Island Seal

Faculty Annual Review, Promotion and Tenure

The University has updated the forms used for annual review, promotion, and tenure. After soliciting feedback from department chairs and deans, the new forms are aimed at streamlining candidate dossiers and promoting more standardization of the materials submitted, while enabling candidates to create an organized and clear summary of their performance accomplishments over the review period. The electronic portfolio with the embedded forms can be found here:

Annual Review, Promotion and Tenure Portfolio

Please note, the portfolio must be opened in Adobe Acrobat, not via a web browser (Internet Explorer, Safari, Firefox, or Chrome). If you receive this message, please either click on “Open with Different Viewer,” or right-click/control + click on the above link and select an option that allows you to download the portfolio to a location on your computer.

Please note that this portfolio is now being used for annual reviews as well as for promotion and tenure purposes. Faculty who are being reviewed must use the online system beginning this year. If you have not already done so, you will need to obtain Adobe Acrobat Professional DC from the Help Desk in the basement of the Library and then use the portfolio template linked above to build your dossier. Adobe Acrobat DC will be available for pickup after July 1st, 2015.  The document linked here describes the 14 folders in the portfolio and their contents. Please note that Folder 12A is to be used only by faculty who have a formal cooperative education/extension appointment.

After completing your dossier, you will submit it to your department’s Annual Review, Promotion and Tenure Sakai site. Instructions on the process are linked here:

General Instructions on the Online Faculty Review Process 2015-2016

For chairs and deans, here are additional instructions on how to manage the department and college Promotion and Tenure Sakai sites:

Instructions for Chairs and Deans after Departmental Review

For your convenience, the department peer evaluation form, the chair evaluation form, and the template letter sent to external reviewers are linked below:

Department Peer Evaluation Form (placed in Folder 6)

Chair Evaluation Form (placed in Folder 3)

External Reviewer Template Letter (placed in Folder 4)

Training Sessions

Training sessions to learn how to build the electronic portfolio and use the Sakai site will be held on the dates below. All sessions will be held in the Thomson Boardroom in Ballentine Hall (3rd floor). Please call or email Dalyn Read to reserve your space in a session (874-4408 or If you need assistance before training commences, please call Laura Beauvais at 874-4341 or email at

  • Thursday, September 10, 9:30-11:30 AM
  • Tuesday, September 15, 2:00-4:00 PM
  • Friday, September 18, 1:30-3:30 PM
  • Thursday, September 24, 9:30-11:30 AM

Tutorial Videos

Adding and Deleting Files – Mac Version

Adding and Deleting Files – Windows Version


Copyright © 2015 University of Rhode Island.

The University of Rhode Island
Think Big, We Do.
A-ZDirectoryContact UsJump to top