URI Purchasing

581 Plains Road Kingston, RI 02881

uripurchasing@uri.edu – P 401.874.2171 F 401.874.2306

URI
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Purchasing Manual

Forward by Robert L. Carothers

 

SECTION 1 – POLICIES
updated 3/29/07 1.1 General Policies
updated 3/29/07 1.2 Purchasing Objectives and Responsibility
updated 3/29/07 1.3 Responsibility of the Requisitioner
1.4 Purchasing Code of Ethics
SECTION 2 – PURCHASING PROCEDURES
updated 2/18/13 2.1 University of R.I. Requisitions (College Requisition)
updated 1/4/07 2.2 Document Flow
updated 4/16/07 2.3 Research Purchasing Procedures
updated 4/10/08 2.4 Special Requisition Requirements
updated 1/4/07 2.5 Sole Source/Single Source/Proprietary Purchase Requests
updated 9/11/13 2.6 Emergency Purchases & Confirming Requisitions
2.7 Independent Contractor/Contract Employee
updated 3/29/07 2.8 Maintenance Service Agreements
updated 7/19/07 2.10 Requisitioning Drugs, Medical Supplies and Narcotics
2.11 Lease, Rentals, & Sales Agreements
updated 2/18/13 2.12 Internal (URI) Vendors Flowchart
updated 12/21/07 2.13 How to Track a College Requisition
updated 9/24/07 2.14 Purchase Order
updated 3/29/07 2.15 Blanket Purchase Orders
updated 2/18/13 2.16 Limited Value Purchase Order
updated 3/29/07 2.17 Master Price Agreements
2.18 Prepayment Purchases
updated 1/2/08 2.19 Invoice Vouchers
updated 4/10/08 2.20 Equipment Screening Process
2.21 Receiving Reports
updated 2/3/09 2.22 Research Subcontracts with Non-Profit Organizations
2.23 Returning Merchandise
updated 1/4/07 2.24 Purchasing Complaints
SECTION 3 – FORMS AND INSTRUCTIONS
updated 4/21/07 3.1 Listing of State and University Forms
updated 12/20/07 3.2 URI (College) Requisition Instructions Flowchart
3.3 Bid Sheet Instructions Sample
3.4 Sample State Purchase Requisition
updated 1/4/07 3.5 Sole/Single/Proprietary Justification Forms & Instructions Sole
Single
Proprietary
3.6 Emergency Justification Instructions Sample
updated 3/25/09 3.7 Independent Contractor Questionnaire
updated 7/19/07 3.9 Requisition for Drugs & Medical Supplies Instructions Sample
updated 1/4/07 3.10 Purchasing Complaint Report Form
3.11 Sample State Purchase Order
updated 1/4/07 3.12 Sample Purchase Order
updated 6/26/07 3.13 Limited Value Purchase Order Instructions Sample Flowchart
updated 1/2/08 3.14 Invoice Voucher Form
updated 4/10/08 3.15 URI Equipment Screening Form
3.16 Return Notice Instructions Sample
3.17 New Construction/Major Renovation Project Review
3.18 Vehicle Acquisition Request, SFO-100 Trade In Form Instructions Sample Sample
SECTION 4 – APPENDIX
updated 11/10/10 Account Code – Descriptions
updated 6/01/10 Commodity Code Listing

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