6. Policies for All Resident Students
Community standards set forth in this handbook pertain to all students; the following policies pertain especially to students living in or visiting residence halls, on-campus apartments or other University controlled housing, fraternities and sororities. The following definitions pertain.
a. Eligibility for University-operated Undergraduate Housing. Any currently accepted and/or currently registered University of Rhode Island student is eligible to apply for University operated housing located on the Kingston Campus. Certain deposit and billing requirements may exist. Housing accommodations are based upon availability of bed spaces or apartment vacancies.
b. Student Residence/residential building: A room, suite, or apartment occupied by a student or students, and owned by the University or located on University property or contractually related to the University.
c. Period of Occupancy: The period of time during which a student has been permitted to reside in a student residence by written agreement with the University or the fraternity or sorority, specifically excluding designated University holidays or between semester breaks during which the residence hall, apartment, suite, or fraternity or sorority house is officially closed.
d. HRL. Department of Housing and Residential Life.
e. Greek Houses. Fraternities and Sororities.
6.1 Fire Alarm
6.2 Guests and Room Use Policy
6.5 Combustible Materials
6.7 Emergency Exits
6.9 Social Events
6.12 Trash and Recycling
6.13 Balconies and Porches
6.14 Damage Billing
6.16 Waterbeds and Lofts
6.18 Entry and Search Procedures
6.19 Entry and Search with Consent of the Student
6.20 Entry Without Consent in a Health or Safety Emergency
6.21 Entry for Routine Inspections and Scheduled Repairs
6.22 Entry Without Consent on Suspicion of Violation of University Regulations or Federal or State Law
6.23 Emergency Removal from On-Campus Residence
6.24 Enforced Reassignment and Removal
Every resident must immediately vacate a building when a fire alarm sounds.
Individuals in a student residence or Greek house who are not residents of that hall or house and are not the guest of a resident of that hall or house will be considered a trespasser.
a. Residents are responsible for their guests’ conduct and will also be held accountable for any violations of University rules and regulations, damages and/or loss of property caused by their guests.
b. Whether or not they are present, students are responsible for the use of their room by guests or others.
c. Overnight Guests. Residents may have an overnight guest in a student residence or Greek house provided permission from the roommate(s), suitemate(s), and/or apartment mate(s) is received and the laws of the state of Rhode Island and all University regulations are observed in all cases. Any one guest cannot stay in a student residence or Greek house longer than 4 nights within a month without the explicit written consent of the roommate(s), suitemates, and/or apartment mates as well as approval from the Hall Director, Site Manager, or House President. Any documented guest visitations beyond 4 nights within a month that do not meet the above consent/approval requirements shall be determined as unauthorized residency and may result in eviction and/or student conduct action.
The University has established guidelines, which allows all students to live on campus without being subjected to disturbing sounds. A disturbing sound is defined as noise that interferes with study, sleep, or any other legitimate educational or residential activity regardless of the time. If, in the judgment of a University staff member, the noise level has the potential to interfere with any educational or residential activity and/or is inconsistent with stated noise policies established for the residential unit(s), those responsible for the noise will be held in violation of the noise policy. This includes any noise outside of a residential building that may be heard inside of the building.
Animals are not allowed in residential buildings with the exception of fish, and animals trained and used as disability aids. Fish are permitted in properly maintained aquariums of 20 gallons or less which must have noise-free compressors for the filters. Any and all damage caused by the fish or the aquarium is the financial responsibility of the owner of the fish or aquarium.
All gas and charcoal grills, fluids, charcoal, and gas containers are not permitted in student residences/residential buildings or balconies. Gasoline operated machinery, such as motorcycles or mopeds, and any other combustible items including combustible engines (regardless of their state of dismantlement), non-electric lanterns, and large combustible decorations including live Christmas trees or any part of them, are not permitted in student residences/residential buildings. All candles including decorative and/or incense are prohibited from all campus residences. The burning of any and all substances is prohibited. Violation of this policy can result in the confiscation of such materials by Campus Police or through administrative search.
Smoking is prohibited in all public and private areas within University owned or operated residence halls, houses, and apartments. Smoking is prohibited within 20 feet of all University controlled residences. Tobacco use is permitted in fraternities and sororities according to policies set by individual organizations. For smoking cessation information, contact Health Services or see www.uri.edu/smokefree.
Stairways, corridors, and doors are emergency exits, and objects of any type cannot be kept in these areas at any time. Objects of any type, including bicycles, left in these areas will be confiscated at the owner’s risk and expense.
The posting of any paper, cardboard, poster, or other flammable material is prohibited in all common areas in residential buildings, except as otherwise designated by appropriate university officials. Posting in individual residential buildings can be done only with the approval of the residence Hall Director or Apartment Site Manager. Memo boards, pads and pictures on interior student residence doors are also prohibited.
Socializing is an important part of the university experience. To ensure that all social events do not infringe upon the rights of others, and comply with state laws, students must adhere to the following guidelines and regulations and to those appearing elsewhere in this handbook.
a. While impromptu socializing in residence rooms is encouraged, at any given time, occupancy may not exceed more than 7 individuals per room or 10 visitors per apartment or suite. Larger gatherings should use the residence hall lounge.
b. A social event is described as any planned gathering involving more than seven people and when food and/or beverages are purchased in advance of the event. All social events on campus must be alcohol-free.
c. Social events held in locations other than residence halls must comply with event registration as described in Section 5.13.
a. An electric blanket, curling iron, clock, computer, small fan, hair dryer, printer, game systems, razor, stereo, television (27” or smaller), are the only appliances allowed to be in residential rooms. Each room may also have one refrigerator not to exceed three cu. ft. capacity. Air conditioners and any other appliance with a rating of 1,000 watts or higher and all cooking appliances except approved microwave ovens are prohibited. All quartz halogen lights are prohibited. See the Housing Rental Agreement for the most current regulations on appliances in residence halls.
b. Improper extension cords and improper adaptors are not allowed. This includes two-wire cords, extension cords, and non-surged protected cords of any kind. All appliances must be plugged directly into the outlet or an approved surge protected power strip.
Residents must clean their student residence regularly and maintain reasonable sanitation and safety standards. Students living in residential buildings with suites and/or apartments are responsible for cleaning their semi-private bathroom and their private, semi/private and community kitchens.
Students must remove trash and recyclable materials from their student residences and place it into dumpsters and recycling containers located outside each building or within each apartment complex. Recycling instructions are located on the back of each room door.
Balconies and porches may not be used as storage areas for personal and/or University belongings. Only furniture designed for outdoor use is permitted. University issued furniture is not permitted on balconies and porches. Climbing between and throwing items from balconies and porches is strictly prohibited.
Students who are identified as being responsible for damages to student residences/residential buildings or Greek house furnishings, structures or equipment will be charged by HRL, or in the case of Greek houses by the house corporation or by the Office of Student Life for the labor, materials, and administrative costs necessary to complete the repair. When the damage or loss is caused by a student(s) within the living unit but that student(s) cannot be identified, as a last resort, the cost of repair will be charged to all members of the appropriate residential unit (building, floor, or suite). The students in question will be notified in writing when community billing is to occur and may appeal that billing through the established grievance process. In cases of malicious damage or other violations of community standards within a residential community, conduct action may be taken against the student(s) in addition to their being billed.
Bills must be paid promptly, and excessive or repeated damages will result in warnings and/or termination of the student(s) HRL housing or fraternity or sorority contract. While repairs will be made as soon as possible, the damage billing process operates separately from the repair/replacement process. HRL residents may contact their RHC/HD or the HRL for a price list of standard charges and Greek residents may contact the Fraternity Managers Association.
Students are not allowed on roofs of any building on University owned or managed property.
Waterbeds are not permitted in students’ rooms. Lofts or any bed support systems of any kind are prohibited in residence halls and Greek houses except those provided by HRL or in the case of Greek houses, those which meet fire safety guidelines available through the Fraternity Managers Association.
In buildings where bicycle racks are available, bicycles may not be kept in rooms or apartments
University officials and employees are not permitted to enter or search private student residence during the period of occupancy except in accordance with the following procedures.
a. Any authorized University employee may enter a student residence if a student who is a resident gives voluntary consent. The student’s consent must be freely given and must not be based on coercion, false pretenses, or threats, and must not be occasioned by the student’s fear of reprisal for failure to give consent. In situations where the student refuses consent search procedures described below may be implemented (Section 6.22a-c).
b. University employees shall not seek consent to search without concrete information (see Section 6.22) that the search will produce information of a violation of community standards or of local, state or federal law.
c. The intrusion by the employee must be limited to the scope of the consent given by the student. For example, if the student consents to entry by the employee, the employee is not entitled to search the student’s belongings without obtaining further consent to do so.
d. A resident student can give consent to an authorized University employee to enter his/her room, apartment or shared bathroom. The resident student can give consent only to the search of his/her belongings, and of shared areas that are not under the primary control of another student. For example a student may give consent to a search of a shared refrigerator but not to any closed containers therein that are the property of another student. No student may consent to the search of another student’s bedroom, closets, locker, suitcases, backpacks, or other areas under the primary control of another student.
The Director of Security, the Director of Safety and Risk Management or his/her designee, the Director or Assistant Director of Housing and Residential Life, a Hall Director or Assistant Hall Director, or a Security Officer may enter a student residence without consent when the employee believes such entry is necessary on an emergency basis (when time is not afforded to make alternative arrangements; i.e. during assault, fire, building damage, etc.) to protect the health and/or safety of persons or to make emergency repairs to University facilities to avoid damage to University or student property.
The Director of Housing and Residential Life and the Director of Safety and Risk Management or their designees may enter residence hall rooms or on-campus apartments and the Vice President for Student Affairs and the Director of Safety and Risk Management or their designees may enter fraternity or sorority rooms without student consent to conduct general and requested inspections/repairs for health, safety, and building maintenance purposes. Such inspections/repairs may be conducted only after the University has posted a notice indicating the purpose of inspection/repairs and stating that the inspection/repairs will take place no sooner than 24 and no later than 72 hours after the notice is posted. The employee authorized to conduct the inspection/repairs may enter whether or not the resident is present; however, he or she may not enter the room without first knocking on the door and announcing the purpose for entry.
Scheduled renovation projects in residence halls sometimes require quick access to student rooms. Any renovation project requiring room access will be posted no less than 24 hours in advance.
a. Building repairs and/or custodial services, as requested by an on-campus resident or by a University staff member on behalf of a resident, shall signal resident consent to enter the student room for the specific and sole purpose of conducting said requested repair. Repair personnel may not enter the room without first knocking on the door and announcing the purpose for entry.
b. Verification of Vacancy – The Director of Housing and Residential Life, or his/her designee through delegated authority, may enter a specific student room and/or apartment for the purpose of conducting an official verification of a student bed space vacancy. When conducting vacancy verification, the staff member will first knock on the room door and announce the purpose for entry. If there is no response, notice will be left that there will be an entry in 24 hours for vacancy verification.
6.22 Entry Without Consent on Suspicion of Violation of University Regulations or Federal or State Law
In the following section, “concrete information” is something known from direct observation or information from a reliable source. For example, a resident assistant reports hearing a drinking game; a resident assistant sees alcohol being brought into the room of an underage student; there is the smell of marijuana, a towel under the door, the window is open and a fan is on; a credible message is received about a suicide threat.
A Hall Director or Assistant Hall Director or someone of higher authority may use master keys for entry only under the following circumstances.
-health and safety crisis (6.20)
-search warrant from court (6.22c)
-verbal permission has been given for a limited administrative search (6.22a)
-written permission has been given for a full administrative search (6.22b)
a. Limited Administrative Search. A Hall Director or Assistant Hall Director who has concrete information of a violation of community standards must get verbal permission from a Director or Assistant Director of Housing and Residential Life to open the door of a non-responsive student. The resulting search will be hands-off and limited to what is in plain sight, refrigerator contents and a quick look under and around surfaces. Any information found in a limited administrative search may be used for campus conduct procedures.
b. Full Administrative Search. If federal, state, or local law enforcement officers (including URI campus police) are not involved in an investigation of possible criminal activity, and if a staff or student provides concrete information that the search of a particular room will yield information of a serious violation of community standards by a particular student, the Director of Housing and Residential Life, the Dean of Students, or the Vice President for Student Affairs or his/her designee may issue a written administrative search warrant. Once the administrative warrant has been granted, the Director of Housing and Residential Life, or his/her designee will conduct the search. Any information found in the administrative search may be used for campus conduct procedures.
c. Other Searches. When federal, state, or local law enforcement officers, including URI campus police, are involved in an investigation of a possible violation of state or federal law, any search of a student residence will be conducted only in accordance with legal standards applicable to police searches of private residences. While law enforcement officers are conducting an authorized search, University staff may accompany them. Information found may be used in criminal proceedings and/or in campus conduct proceedings.
Pending final student conduct action on violation of University regulations, the privilege of a student to live in or visit residence halls, on-campus apartments, fraternities, or sororities may be withdrawn for reasons of imminent danger to his/her physical or emotional safety or well-being, or for reasons which seriously jeopardize the safety, well-being, or rights of other residents or staff. The decision to remove a student from residence halls or on-campus apartments will be made only by the Director of Housing and Residential Life or designee who may consult with the Office of Student Life and other University officials as necessary. The decision to remove a student from sororities or fraternities will be made by the Office of Student Affairs in consultation with the Office of Student Life. When a student is removed from on-campus housing under these circumstances and is subsequently charged in writing with violation of University regulations, the rights and responsibilities of the University Student Conduct System will apply. A Hearing or Administrative Action must be scheduled within 15 workdays of the emergency removal. The student may request a hearing delay in writing. If a student is separated from campus by this authority, the student must remain separated until the hearing is held.
If, in the judgment of the Director of Housing and Residential Life or his/her designee, reassignment is necessary to protect the community, ensure the rights of other residents, or for reasons of health and safety, enforced reassignment may be initiated prior to formal action through the University Student Conduct System.
Any student removed from an on-campus residence unit for conduct reasons may not live in another on-campus residence unit without advance permission from the Dean of Students. This includes, but is not limited to, fraternities, sororities, on-campus apartments and residence halls.