Responding to the needs of its academic community, the University will be moving email services to Google Apps for Education at the beginning of January 2015.
Google Apps for Education is a suite of online ‘in the cloud’ * services which includes email, documents, spreadsheets, presentations, messaging, chats, file storage and many other applications. It is the same system URI students and alumni began using in 2010 and has proven to be a successful and important educational tool in our global, online collaborative environment.
This website will help you prepare for URI’s move to Google Apps for email, calendar, and collaboration tools. We will continue to share information on what you can expect and what you can do before Going Google.
Check out the commonly asked Questions and Answers.
* ‘In the cloud’ means storing and accessing data and programs over the Internet instead of your computer’s hard drive.
About the Project
Communications of project facts and events will be handled as follows:
- Campus email announcements to faculty and staff
- Individual division and/or department meetings with ITS staff for question and answers as well as feedback
- Collaborations with department leadership, technology support staff, and individuals as needed
- This website
Use this website as your central point for information regarding the URI + Google initiative. As this project progresses, more information will be posted to this site and communicated in campus emails.
Below is the expected timeline as of November 1, 2014. Changes may be necessary to accommodate delays in securing a vendor contract to handle data migration and unforeseen issues. Timeline changes will be communicated to faculty and staff via email and this website.
November 1 to December 31
- Turn off new instances of forwarding @uri.edu and @mail.uri.edu mail
- Provisioning of Google Apps for Education accounts
- Resolve generic account forwarding on Exchange
- Resolve aliases from subdomains Math, Foundation, EDC, Advancement, Exchange
January 6, 2015
- GO LIVE with Google Apps for Education
- All accounts of the form firstname.lastname@example.org and email@example.com will go to Google Apps
- All forwarding of these accounts will immediately stop
- New mail will be on Google Apps, old mail will remain on Zimbra or wherever it is currently forwarded to.
- Exchange accounts (firstname.lastname@example.org) will go to Google Apps
- New mail will be on Google Apps, old mail will remain on Exchange
- Subdomains math.uri.edu, foundation.uri.edu, advance.uri.edu, and edc.uri.edu will have their alias forwarding on their Google Apps account
- Alias accounts of the form email@example.com that have been submitted for retention on Google Apps may not be available yet on January 6th. Those that have not been submitted for retention on Google Apps will continue to forward as they are currently doing.
- Resolve any mail delivery issues
- Begin migration of old mail to Google Apps
- Develop plan for etal.uri.edu accounts
- Develop plan for dept.uri.edu accounts
- Work with other URI subdomains (ELE, EGR, CHM, CS) to move to Google Apps for Education
- Begin migration of old Exchange mail as requested by owner
- Begin migration of old Zimbra mail as requested by owner
March – June 2015
- Implement etal.uri.edu and dept.uri.edu plan for accounts on Google Apps
- Implement plan for URI subdomains
- Continued migration as requested; finishing up Exchange migration by July 1
July – Nov 15, 2015
- Finish up any migrations from Zimbra and subdomains
Stay tuned for developments and information on the migration of existing email, contacts, and calendar events that will all remain where they are until moved. Only new email will initially be on Google.
One of the key benefits of moving faculty and staff to Google Apps for Education is having the entire URI community on the same platform using the same tools. The process of sharing documents, files, calendars and using Google Apps tools will help provide a more seamless method of collaboration and encourage knowledge sharing among users.
Besides the tools and services available to faculty and staff, additional benefits include: improved security, spam filtering, and one of the industry’s best guarantees of availability at 99.9% with no scheduled downtime.
Below is a link to a Google site that lists many of the benefits for Google Apps for Education. Note: Items such as Google Vault that are listed as optional are currently not available to URI.
Google offers numerous websites and videos about their products and services to provide you with more information. Among them are the following:
Google Apps for Education home page:
Google Apps for Education online learning home page:
Google Security video:
Georgetown University using Google Apps for Education:
Recorded webinar: 32 Ways to use Google Apps for Education in the classroom (1 hour):
Benefits of Google Apps for Education:
Note: Items such as Google Vault that are listed as optional are currently not available to URI.