{"id":41920,"date":"2020-08-18T09:55:54","date_gmt":"2020-08-18T13:55:54","guid":{"rendered":"https:\/\/web.uri.edu\/career\/?page_id=41920"},"modified":"2025-11-24T11:06:03","modified_gmt":"2025-11-24T16:06:03","slug":"oncampusemployers","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/career\/oncampusemployers\/","title":{"rendered":"Resources for On Campus Employers"},"content":{"rendered":"<div class=\"fullwidth\">\n<h2>Hire a RHODY RAM<\/h2>\n<p>Welcome, URI department staff members. This page will help you hire a student employee for your office or project; answer questions about the work study policy; help you learn how to promote your available position at an on-campus job fair; and provide guidance for onboarding and support of your student employees. The Center for Career and Experiential Education is here to help at every stage.<\/p>\n<h2>Student Employment Overview<\/h2>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card   right\" href=\"https:\/\/web.uri.edu\/enrollment\/student-employment\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>What is FWS or CWS<\/h2><p>Federal Work Study provides part-time employment during the academic year. The jobs may either be with University departments or with off-campus nonprofit, nonsectarian, nonpolitical agencies; federal, state, or local public agencies (Community Work Study).<\/p><\/div><\/div><div class=\"cl-card-container button\">Explore<\/div><\/a><\/div><\/div>\n<p>On-campus student employment opportunities benefit both URI students and departments and can be a critical part of a student\u2019s career exploration. Student employees work in almost every department at URI and contribute to the work that is essential to our success.<\/p>\n<p>Are you considering hiring a student to work in your office this academic year (either virtually or in-person) and not sure where to start? <a href=\"https:\/\/support.joinhandshake.com\/hc\/en-us\/articles\/360043292654\">Review Handshake&#8217;s step-by-step instructions<\/a> for getting started with posting your position in Handshake.<\/p>\n<div class=\"fullwidth\">\n<div class=\"cl-tiles fifths\">\n<div>&nbsp;<\/div>\n<div>&nbsp;<\/div>\n<div>&nbsp;<\/div>\n<div>&nbsp;<\/div>\n<\/div>\n<hr>\n<h2>Who Supports On Campus Employment?<\/h2>\n<p>Student employment is a large scale program that requires the cooperation of various departments at URI, each with their own part to play. The links below explain how each department, office, or individual fits into the larger student employment picture here at URI.<\/p>\n<div class=\"cl-tiles thirds\">\n<div>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card important fullwidth \" href=\"https:\/\/web.uri.edu\/enrollment\/student-employment\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>URI Enrollment Services<\/h2><p><\/p>\n<ul>\n<li>Supports federal work study award distribution<\/li>\n<li>Supports students and families seeking information about the Federal Work Study programs<\/li>\n<li>Watch the Enrollment Services Student Employment Video<\/li>\n<p><\/p><\/div><\/div><div class=\"cl-card-container button\">Explore<\/div><\/a><\/div><\/ul>\n<\/div>\n<div>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card important fullwidth \" href=\"https:\/\/web.uri.edu\/career\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>Center for Career &amp; Experiential Education<\/h2><p><\/p>\n<ul>\n<li>Supports posting on campus jobs and internships on  Handshake<\/li>\n<li>Hosts on-campus connection opportunities<\/li>\n<li>Provides support, and guidance for students seeking on-campus  employment<\/li>\n<li>Provides support for approved Community Work Study partners<\/li>\n<\/ul>\n<p><\/p><\/div><\/div><div class=\"cl-card-container button\">Explore<\/div><\/a><\/div><\/p>\n<\/div>\n<div>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card important fullwidth \" href=\"https:\/\/web.uri.edu\/controller\/payroll\/in-house\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>URI Payroll Department<\/h2><p><\/p>\n<ul>\n<li>Processes biweekly student employment paychecks<\/li>\n<li>Manages student employee tax withholding data<\/li>\n<li>Provides guidance on Payroll-related issues including direct deposit (via eCampus)<\/li>\n<li>Publishes annual payroll calendar<\/li>\n<li>Administers protocols for Foreign National Tax Compliance<\/li>\n<\/ul>\n<p><\/p><\/div><\/div><div class=\"cl-card-container button\">Explore<\/div><\/a><\/div><\/p>\n<\/div>\n<\/div>\n<hr>\n<div class=\"fullwidth\">\n<h2>On Campus Employment Process<\/h2>\n<p>All on-campus employment job postings must be made available on <a href=\"https:\/\/uri.joinhandshake.com\/\">Handshake<\/a>. Through this platform, students have immediate access to a searchable database of every open job available on campus, providing up-to-the-minute information on what opportunities exist. To hire work study eligible students only please include this in the body of your posting. When asked to select a \u201cJob Type\u201d please select \u201con-campus job\u201d.<\/p>\n<p><span style=\"font-weight: 400\">The on-campus student employment hiring process is designed to mimic the process candidates undergo when applying for a full-time job or internship. As this may be a student\u2019s first time applying for a professional position, employers are encouraged to view this process as a learning opportunity for potential candidates.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Completed applications can be automatically emailed to supervisors by Handshake. These application packets will include student profile data, resumes, cover letters and supplemental documents as you request. As a best practice, the <\/span><a href=\"https:\/\/web.uri.edu\/career\/\"><span style=\"font-weight: 400\">Center for Career &amp; Experiential Education <\/span><\/a><span style=\"font-weight: 400\">&nbsp;recommends creating a folder within your email inbox to collect application packets as you receive them in order to stay organized, or utilize Handshake as a secure place to complete all parts of the process.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">When reviewing applications, it\u2019s helpful to think realistically about how well the students skills match the needs of the position. On-campus student employment is a learning experience for students and may be their first professional position. By acting as a mentor and guiding them along their career development pathway, you not only prepare them for the world of work, but increase the student\u2019s effectiveness and investment in your department\u2019s position.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Position interviews can be conducted at any time once applications are open and candidates have completed applications. Supervisors should give candidates advance notice of interview availability, who will be conducting the interview, and any requirements of the interview if appropriate.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Once interviews have been completed and a decision has been made on which candidate or candidates to hire, please be sure to issue an offer to the successful candidate. This should include the anticipated start date, pay rate, and any additional information useful to the newly-hired employee.&nbsp; This can be done directly through Handshake, as can an email sent to those applicants who will not be hired.&nbsp; This communication should thank candidates who were not selected for their interest in the department and position and should encourage them to continue searching for opportunities on Handshake.&nbsp; If applicable, it is appropriate to share feedback with interviewees to assist them in their job search.&nbsp;<\/span><\/p>\n<section class=\"cl-tab \"><h1>Hiring &amp; On-Boarding<\/h1>\n<p><span style=\"font-weight: 400\">REQUIRED GOVERNMENT DOCUMENTS<\/span><\/p>\n<p><span style=\"font-weight: 400\">All student employees are treated as employees of the University and are required to complete documents as specified by the <\/span><a href=\"https:\/\/web.uri.edu\/enrollment\/student-employment\/\"><span style=\"font-weight: 400\">Office of Enrollment Services<\/span><\/a><span style=\"font-weight: 400\">.&nbsp; These documents include, but are not limited to:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">An I-9 form verifies and authorizes an employee to work in the United States<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">A W-4 form stating federal income tax withholdings<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Valid identification<\/span><\/li>\n<\/ul>\n<p>Once you have selected and are prepared to officially hire your student employee, contact your department fiscal clerk and\/or <a href=\"mailto:pmurray@mail.uri.edu\">Paula Murray<\/a> to be granted access to resources and training related to in-house payroll.<\/p>\n<p><span style=\"font-weight: 400\">ORIENTATIONS<\/span><\/p>\n<p><span style=\"font-weight: 400\">Supervisors are responsible for introducing new student employees to the department\/office staff and any specific policies and procedures. Training should address the student\u2019s specific responsibilities, such as answering the phone, sorting and distributing mail, utilizing specialized software, etc. It also is important for supervisors to discuss their expectations regarding attendance, punctuality, and general work performance with student employees when they begin employment. In addition, supervisors should promote the professional development of student employees. Many departments\/offices have developed policies and procedures for their student employees and it is strongly encouraged that all departments or offices develop a procedures manual for student employees.<\/span><\/p>\n<p><\/section><section class=\"cl-tab \"><h1>Virtual Supervising &amp; Supporting<\/h1><\/section><\/p>\n<p><b>Supervising a Student Employee in a Virtual Setting<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Create a training program that can be delivered online or in person so the student has a strong foundation right from the start.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Select and test the technology that will be ideal for the student employee in accomplishing the projects and tasks. Ensure that they have access to that technology on campus or remotely.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">&nbsp;Clearly define expectations and deadlines at the beginning of the students\u2019 employment. All tasks and projects should be carefully planned out in order to allow the student employee to manage the work effectively and independently.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Supervisors and other staff members need to be committed and available to engage with student employees on a consistent basis virtually.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Create a routine schedule with consistent progress checks and support.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/div>\n<hr>\n<div class=\"fullwidth\">&nbsp;<\/div>\n<div class=\"title\">\n<hr>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Hire a RHODY RAM Welcome, URI department staff members. This page will help you hire a student employee for your office or project; answer questions about the work study policy; help you learn how to promote your available position at an on-campus job fair; and provide guidance for onboarding and support of your student employees. 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