{"id":2296,"date":"2018-06-06T09:23:23","date_gmt":"2018-06-06T13:23:23","guid":{"rendered":"https:\/\/web.uri.edu\/disability\/?page_id=2296"},"modified":"2026-02-22T02:24:40","modified_gmt":"2026-02-22T07:24:40","slug":"documentation","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/disability\/documentation\/","title":{"rendered":"Documentation"},"content":{"rendered":"
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Documentation<\/h1>\n\n\n\n

At URI, documentation is not always required to begin discussing accommodation eligibility. A consultation with DAI staff\u2014whether a case manager or intake specialist\u2014will help determine what, if any, additional information is needed to support your request. Below, you will find helpful, proactive guidance for students and their providers regarding documentation.<\/p>\n\n<\/article><\/div><\/section>\n\n\n

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Disability Documentation<\/h2>\n\n\n\n

Under the ADA Amendments Act (2008), a disability or chronic condition is defined as a long-term, significant limitation to major life functions\u2014such as learning, walking, speaking, or concentrating. URI students come from diverse backgrounds and may be at different points in their understanding of their disability. Whether newly diagnosed, self-aware, or facing barriers to support, all students are encouraged to engage with the Disability, Access, and Inclusion (DAI) office.<\/p>\n\n\n\n

Why Documentation Matters<\/h2>\n\n\n\n

To determine reasonable accommodations, DAI considers both student-provided information and supporting documentation. The Online Intake Form or a personal statement is often the most helpful. Provider documentation should typically be less than three years old and based on adult-age testing. Some conditions may require updated documentation during a student\u2019s time at URI\u2014especially for housing, transportation, or variable diagnoses.<\/p>\n<\/div>\n\n\n\n

documentation guidelines<\/a>\n\nrecommended providers and documentation<\/a>\n\nphysician documentation form<\/a>\n\ndocumentation form for housing accommodations<\/a>\n\ninadmissable documentation<\/a>\n\ntemporary conditions<\/a><\/div>\n<\/div>\n\n\n\n

The final determination of admissible and complete documentation rests with the institution<\/em>. Students who have experienced economic, cultural, social, or any other barriers to receiving a diagnosis or participating in an evaluation should contact DAI to learn about resources here on campus and discuss the barriers to access they\u2019ve experienced. A lack of documentation or diagnosis should not deter a student from contacting DAI.<\/p>\n\n\n\n

Student Statement as Primary Documentation:<\/strong>  At DAI, we value each student\u2019s individual experience. You’re welcome\u2014but not required\u2014to submit a personal statement about how your condition affects you, your functional needs, or any information not reflected in formal documentation.\n\nYour statement isn’t meant to prove or justify a diagnosis or lived experience. We believe you. Many students find this a meaningful way to ensure their voice is included in the eligibility process. When submitted, it\u2019s considered alongside your documentation to help determine appropriate accommodations.<\/p>\n\n\n\n

Provider Documentation:<\/strong>  Documentation MUST come from a licensed evaluator, clinician, medical provider, therapist, specialist, or equally credentialed person in the specific disability field, who possesses expertise in the diagnosed condition, and can provide detailed, supporting information that connects the disability to the requested accommodations.<\/p>\n\n\n\n

Documentation Guidelines<\/h2>\n\n\n\n

The University of Rhode Island\u2019s documentation guidelines follow best practices, defining essential elements as follows:<\/em><\/p>\n\n\n\n

Documentation must include:<\/p>\n\n\n\n