{"id":55115,"date":"2025-02-25T10:54:27","date_gmt":"2025-02-25T15:54:27","guid":{"rendered":"https:\/\/web.uri.edu\/draft-its\/?p=55115"},"modified":"2025-05-28T08:48:55","modified_gmt":"2025-05-28T12:48:55","slug":"it-contract-review","status":"publish","type":"post","link":"https:\/\/web.uri.edu\/draft-its\/it-contract-review\/","title":{"rendered":"IT Contract Review *NEEDS EDITS*"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\">IT Contract Review<\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"1000\" src=\"https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review.jpg\" alt=\"\" class=\"wp-image-55265\" style=\"width:250px;height:250px\" srcset=\"https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review.jpg 1000w, https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review-300x300.jpg 300w, https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review-150x150.jpg 150w, https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review-768x768.jpg 768w, https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review-364x364.jpg 364w, https:\/\/web.uri.edu\/draft-its\/wp-content\/uploads\/sites\/2212\/IT-Contract-Review-500x500.jpg 500w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n<\/div>\n\n\n<p>The IT Contract Review process ensures compliance with <strong>university policies<\/strong> when acquiring IT services, software, and technology solutions. The <strong>ITS Contract Review Team<\/strong> evaluates IT contracts submitted through the <strong>URI Purchasing Department<\/strong>, while contract owners are responsible for reviewing all other contracts. Use the available tools and resources to navigate the contract approval process.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:25%\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading has-text-align-center\">Executive Lead<\/h3>\n\n\n\n<p class=\"has-text-align-center\">Name<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">Technical Lead<\/h3>\n\n\n\n<p class=\"has-text-align-center\">John Brindamour<br><a href=\"mailto:it-contract-review-group@uri.edu\">it-contract-review-group@uri.edu<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">Support Team<\/h3>\n\n\n\n<p class=\"has-text-align-center\">ITS Administration<br>Contract Review<\/p>\n\n<\/div><\/section><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-text-align-left\">Contract Review Process<\/h2>\n\n\n<section class=\"cl-wrapper cl-tabs-wrapper\"><div class=\"cl-tabs  \">\n<section class=\"cl-tab \"><h1>Overview<\/h1>\n\n<p>The IT Contract Review process applies to technology-related purchases requiring a formal agreement.<\/p>\n\n\n\n<p><strong>Who reviews IT contracts?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Contracts submitted through <strong>URI Purchasing<\/strong> are reviewed by the IT Contract Review Team.<\/li>\n\n\n\n<li>All other contract owners are responsible for conducting their own reviews.<\/li>\n<\/ul>\n\n\n\n<p><strong>Resources<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/web.uri.edu\/policies\/find\/?_sft_category=information-technology\">IT Policies and Procedures<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uri0.sharepoint.com\/:b:\/s\/ITContractManagementHub858\/EeXt5dSSkd5MlOCM4g3kXDsBpm8C27SFWYAVqZfcHg_ixg?e=16Nkwt\">IT Contract Review Flowchart<\/a><\/li>\n<\/ul>\n\n<\/section>\n\n<section class=\"cl-tab \"><h1>Submitting Your Contract<\/h1>\n\n<p class=\"has-text-align-left\"><strong>College Requisition (CR) Submission<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Submit a <strong>College Requisition<\/strong> through your department.<\/li>\n\n\n\n<li>Attach all required documents: <a href=\"https:\/\/web.uri.edu\/general-counsel\/wp-content\/uploads\/sites\/461\/Forms_Contract-Cover-Sheet_Rev_4-19-23.pdf\">Contract Cover Sheet<\/a>, quotes, terms.<\/li>\n\n\n\n<li>The <strong>Purchasing Department<\/strong> initiates the IT contract review on your behalf.<\/li>\n\n\n\n<li>Track your request via <strong><a href=\"https:\/\/uriprod.service-now.com\/sp?id=my_requests\">My Requests<\/a><\/strong>.<\/li>\n<\/ul>\n\n\n\n<p><strong>Other Acquisition Methods (PCard, LVPO, $0 Value)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Review and understand the contract terms before submission.<\/li>\n\n\n\n<li>Attach <a href=\"https:\/\/web.uri.edu\/general-counsel\/wp-content\/uploads\/sites\/461\/Forms_Contract-Cover-Sheet_Rev_4-19-23.pdf\">Contract Cover Sheet<\/a> and <a href=\"https:\/\/web.uri.edu\/general-counsel\/wp-content\/uploads\/sites\/461\/Forms_Appendix-A_Rev_4-19-23.pdf\">Appendix A<\/a>.<\/li>\n\n\n\n<li>Forward the contract to an <strong>Authorized Signatory<\/strong> for approval.<\/li>\n<\/ul>\n\n<\/section>\n\n<section class=\"cl-tab \"><h1>Resources &amp; Compliance<\/h1>\n\n<p class=\"has-text-align-left\"><strong>Contract Approval Policies<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>IT purchases under <strong>$50,000<\/strong> \u2013 Approved by <strong>College &amp; Graduate School Deans<\/strong><\/li>\n\n\n\n<li>IT purchases under <strong>$250,000<\/strong> \u2013 Approved by <strong>Chief Information Officer<\/strong><\/li>\n\n\n\n<li>Large IT contracts \u2013 Must be approved per the <a href=\"https:\/\/web.uri.edu\/general-counsel\/signature-authority\/\">Signature Authority Policy<\/a>.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1TBYtrSRcVn9bSs9U9M9ZDMmz97m6Xi_6\/edit#gid=35280941\">Authorized Signatory Contact List<\/a><\/strong><\/li>\n<\/ul>\n\n\n\n<p><strong>Planning and Support<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/uri0.sharepoint.com\/:b:\/s\/ITContractManagementHub858\/EeXt5dSSkd5MlOCM4g3kXDsBpm8C27SFWYAVqZfcHg_ixg?e=16Nkwt\">IT Contract Management Hub<\/a><\/strong> \u2013 Additional resources and policy updates.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/appointments\/schedules\/AcZssZ14oUtgyysGF39Gw1-wrIBZuScTIT7DFupTGOn1XSLLfIynjipjL5l7gqNB7jKUi2TPf3d8_pdM?gv=true\">Book a Consultation<\/a><\/strong> with the IT Contract Review team.<\/li>\n<\/ul>\n\n<\/section>\n<\/div><\/section>\n\n\n<p>&nbsp;<strong>Common Contract Considerations<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Indemnity<\/strong> \u2013 Defines liability for legal costs or claims.<\/li>\n\n\n\n<li><strong>Jurisdiction &amp; Venue<\/strong> \u2013 URI contracts must adhere to <strong>Rhode Island law<\/strong>.<\/li>\n\n\n\n<li><strong>Exclusivity &amp; Non-Competition<\/strong> \u2013 URI does not allow vendor exclusivity clauses.<\/li>\n\n\n\n<li><strong>Unilateral Changes<\/strong> \u2013 Contracts must prevent post-signing modifications without mutual agreement.<\/li>\n\n\n\n<li><strong>Confidentiality<\/strong> \u2013 Must comply with <strong>Rhode Island Access to Public Records Act (APRA)<\/strong> (<a href=\"https:\/\/www.sos.ri.gov\/divisions\/open-government-center\/accessing-public-records\">APRA Guidelines<\/a>).<\/li>\n\n\n\n<li><strong>URI Name &amp; Logo Use<\/strong> \u2013 Requires <strong>approval from External Relations and Communications<\/strong> (<a href=\"https:\/\/web.uri.edu\/external-relations\/contact-us\/\">Contact External Relations<\/a>).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Policies and Procedures<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/web.uri.edu\/policies\/find\/?_sf_s=Approval%20and%20Execution\">Approval &amp; Execution of Contracts<\/a><\/strong><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/web.uri.edu\/policies\/find\/?_sft_category=information-technology\">University IT Policies<\/a><\/strong><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/purchasing\/manual\/\">Purchasing Manual<\/a><\/strong><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Get Help<\/strong><\/h3>\n\n\n\n<p>For contract review inquiries or consultations, email it-contract-review-group@uri.edu or <strong><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/appointments\/schedules\/AcZssZ14oUtgyysGF39Gw1-wrIBZuScTIT7DFupTGOn1XSLLfIynjipjL5l7gqNB7jKUi2TPf3d8_pdM?gv=true\">book an appointment<\/a><\/strong> with our team.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Guidance and oversight for reviewing IT contracts to ensure compliance with URI policies and standards.<\/p>\n","protected":false},"author":5142,"featured_media":55265,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[24],"tags":[245,7,246,6],"class_list":["post-55115","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-services","tag-contract-review","tag-faculty","tag-purchase-orders","tag-staff"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/posts\/55115","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/users\/5142"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/comments?post=55115"}],"version-history":[{"count":4,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/posts\/55115\/revisions"}],"predecessor-version":[{"id":55269,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/posts\/55115\/revisions\/55269"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/media\/55265"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/media?parent=55115"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/categories?post=55115"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/web.uri.edu\/draft-its\/wp-json\/wp\/v2\/tags?post=55115"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}