{"id":3958,"date":"2019-04-24T15:24:27","date_gmt":"2019-04-24T19:24:27","guid":{"rendered":"https:\/\/web.uri.edu\/global\/?page_id=3958"},"modified":"2021-03-19T16:49:40","modified_gmt":"2021-03-19T20:49:40","slug":"arrange-travel","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/arrange-travel\/","title":{"rendered":"Arrange Travel"},"content":{"rendered":"<h1>Faculty-Led Programs<\/h1>\n<section class=\"cl-wrapper cl-menu-wrapper\"><nav id=\"\" class=\"cl-menu  \" data-name=\"faculty-led-programs\" data-show-title=\"0\"><ul id=\"menu-faculty-led-programs\" class=\"cl-menu-list cl-menu-list-no-js\"><li id=\"menu-item-23236\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23236\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/\">Faculty-Led Programs<\/a><\/li>\n<li id=\"menu-item-23239\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23239\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/plan\/\">Prepare<\/a><\/li>\n<li id=\"menu-item-23248\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23248\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/propose\/\">Propose<\/a><\/li>\n<li id=\"menu-item-23251\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23251\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/recruit\/\">Promote<\/a><\/li>\n<li id=\"menu-item-23245\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23245\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/arrange-travel\/\">Pre-Departure<\/a><\/li>\n<li id=\"menu-item-23242\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-23242\"><a href=\"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/evaluate\/\">Post-Program<\/a><\/li>\n<\/ul><\/nav><\/section>\n<h2>Arrange Travel<\/h2>\n<div>\n<div class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout right  \"><h1>Helping students get ready<\/h1><p>As the program director, you are responsible for the content and facilitation of the pre-departure orientation for your program. The Office of International Education will work with you to plan it after your program is confirmed. This orientation is mandatory for all accepted students. Topics to cover are listed in the <a href=\"https:\/\/web.uri.edu\/global\/researchers-and-scholars\/develop-a-faculty-led-program\/arrange-travel\/orientation-planning-guide\/\">orientation planning guide<\/a>.<br>\n<\/p><\/div><\/div>\n<\/div>\n<h3>Making reservations<\/h3>\n<p>The Office of International Education (OIE) will submit your travel authorization to the Accounting Office. If your program includes airfare, the OIE will work with you and URI&#8217;s designated travel agent to identify optimal flights for your program. For lodging reservations, once the location has been identified (hotel, hostel, etc), the OIE will finalize the reservation with payment.&nbsp;<\/p>\n<p>Important: If you are working with an organization or vendor that requires a contract, the contract will need to be reviewed by URI Legal Counsel and signed by the Controller. Please share the contract with your OIE Coordinator as early as possible.&nbsp;<\/p>\n<a class=\"cl-button block-level  prominent\" href=\"https:\/\/web.uri.edu\/controller\/travel\/\" title=\"\">URI Travel Information<\/a>\n<a class=\"cl-button block-level  prominent\" href=\"https:\/\/web.uri.edu\/global\/researchers-and-scholars\/develop-a-faculty-led-program\/arrange-travel\/finances\/\" title=\"\">Program Finances<\/a>\n<hr>\n<h2>Review policies and protocols<\/h2>\n<p>Please review the on-site information and URI emergency procedures and familiarize yourself with international travel insurance.<\/p>\n<div class=\"cl-tiles halves\">\n<div>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card block-level \" href=\"https:\/\/web.uri.edu\/global\/researchers-and-scholars\/develop-a-faculty-led-program\/arrange-travel\/on-site-information\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>On-Site Information<\/h2><p>Guidelines and URI policies to help ensure safe, positive, and enriching educational travel experience.<\/p><\/div><\/div><\/a><\/div>\n<\/div>\n<div>\n<div class=\"cl-wrapper cl-card-wrapper\"><a class=\"cl-card block-level \" href=\"https:\/\/web.uri.edu\/riskmanagement\/international-travel-insurance\/\" title=\"\"><div class=\"cl-card-container text\"><div class=\"cl-card-text\"><h2>Travel Insurance<\/h2><p>University students, faculty, and staff can self-enroll for international travel insurance.<\/p><\/div><\/div><\/a><\/div>\n<\/div>\n<\/div>\n<hr>\n<h2>Final checklist<\/h2>\n<ul class=\"sans\">\n<li>Confirm all reservations with vendors\/providers.<\/li>\n<li>Confirm travel arrangements with students if you are not traveling as a group.<\/li>\n<li>Ensure students have taken care of all travel documents, immunizations, and program payments.<\/li>\n<li>The Office of International Education will enroll and print insurance cards for all participants and register all faculty, staff,&nbsp;and students with the US State Department before departure.<\/li>\n<li>Please provide the Office of International Education with a complete, detailed itinerary; at least one reliable phone number (preferably one landline and one cell phone number); an email address to reach the faculty director during the trip; and faculty emergency contact information no less than two weeks before departure.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n<section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \"><h1>Contact Information<\/h1>\n\n<p><strong>Office of International Education and National Student Exchange<\/strong><br>Monday \u2013 Friday, 8:30am \u2013 4:30pm EST<br>37 Lower College Road, Kingston, RI, 02881<\/p>\n\n\n\n<p>Phone: 401.874.2395<br>Email: <a href=\"mailto:oie@etal.uri.edu\">oie@uri.edu<\/a><\/p>\n\n\n\n<p><strong>Advising Appointments<\/strong><br>To schedule an appointment, log into <a href=\"https:\/\/web.uri.edu\/starfish\/resources-for-students\/\">Starfish<\/a>, search for International Education and National Student Exchange and select the advisor based on your college.<\/p>\n\n<\/div><\/section>","protected":false},"excerpt":{"rendered":"<p>Faculty-Led Programs Arrange Travel Making reservations The Office of International Education (OIE) will submit your travel authorization to the Accounting Office. If your program includes airfare, the OIE will work with you and URI&#8217;s designated travel agent to identify optimal flights for your program. For lodging reservations, once the location has been identified (hotel, hostel, [&hellip;]<\/p>\n","protected":false},"author":4861,"featured_media":0,"parent":910,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3958","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/3958","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/users\/4861"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/comments?post=3958"}],"version-history":[{"count":2,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/3958\/revisions"}],"predecessor-version":[{"id":26187,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/3958\/revisions\/26187"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/910"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/media?parent=3958"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}