{"id":4109,"date":"2019-04-25T11:27:54","date_gmt":"2019-04-25T15:27:54","guid":{"rendered":"https:\/\/web.uri.edu\/global\/?page_id=4109"},"modified":"2019-04-25T11:27:54","modified_gmt":"2019-04-25T15:27:54","slug":"on-site-information","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/global\/research-and-teaching\/develop-a-faculty-led-program\/arrange-travel\/on-site-information\/","title":{"rendered":"On-Site Information"},"content":{"rendered":"

In case of emergency, call the 24-hour University emergency number: 401.874.2121, otherwise, call the Office of International Education: 401.874.2395.<\/p>\n

During the educational travel program, all program directors must:<\/p>\n\n\n\n\n\n\n
\n

Communicate with OIE<\/h4>\n<\/td>\n

\n
    \n
  • Notify OIE promptly of any concerns, inappropriate student behavior or emergencies, and document in writing the steps taken to respond.<\/li>\n
  • Notify OIE of any unexpected itinerary changes.<\/li>\n
  • Upon arrival in country, notify OIE that all participants have arrived safely; halfway through the program, check-in to apprise them of status.<\/li>\n
  • Keep apprised of local news and events.<\/li>\n
  • In the event of any adverse event (natural disaster, terror attack) that does or does not directly affect the group, but could generate international media coverage, e-mail and\/or call the OIE, to inform them of participants\u2019 status.<\/li>\n
  • Submit an incident report if an event occurs resulting in significant injury or crime, or if instructed by the director of OIE (Appendix C).<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n

Student Behavior<\/h4>\n<\/td>\n

\n
    \n
  • Be alert to participant fatigue, digestive ailments, dehydration, culture shock, jet lag, and symptoms of other illnesses; procure appropriate medical attention when necessary.<\/li>\n
  • Note any risky student behavior, and discuss with student as appropriate, noting potential consequences; document conversations.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n

Safety Preparedness<\/h4>\n<\/td>\n

\n
    \n
  • Designate a meeting place- and a backup meeting place if the first is inaccessible- in the event of a large-scale emergency. A written address, phone number and directions should be in the local language as well as in English.<\/li>\n
  • Address what a participant should do if he\/she has separated from the group.<\/li>\n
  • Have the local emergency phone numbers and nearest US consulate information.<\/li>\n
  • Design evacuation plans for each location visited.<\/li>\n
  • Carry a roster that includes the following for every participant: Participant name, passport number, emergency contact name and phone number, birth date, participant health insurance information, health and allergy information, and medications.<\/li>\n
  • Carry the CISI cards at all times.<\/li>\n
  • Have a first aid kit on hand.<\/li>\n
  • Know the location of the nearest immediate emergency medical service and the phone numbers for emergency medical service and police at each stop in the trip itinerary<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n

Cultural Awareness<\/h4>\n<\/td>\n

Upon arrival in country, and in each new location that presents potentially different safety concerns, hold a group meeting to:<\/p>\n
    \n
  • Review country- or region-specific health, safety, and security concerns.<\/li>\n
  • Review general safety measures from pre-departure orientation.<\/li>\n
  • Review medical and counseling sites.<\/li>\n
  • Review students\u2019 responsibilities regarding their own personal safety and health.<\/li>\n
  • Review important cross-cultural issues that may impact health, safety, or security.<\/li>\n
  • Upon arrival in country, encourage students to contact their parents or other family members to let them know they\u2019ve arrived.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    Common Responses for All Emergencies<\/h2>\n

    Program Directors should have a copy of each student\u2019s passport, CISI card, and emergency contact information on them at all times. The Office of International Education will also have copies of these items on file.<\/p>\n\n\n\n\n\n\n\n
    Step 1: <\/td>\nAssess and ensure, to the greatest extent possible, that the student or students are alright both physically and emotionally.<\/td>\n<\/tr>\n
    Step 2:<\/td>\nImmediately inform other participants not to call, text, email, Facebook, tweet, or communicate via any other social media, to friends or family until any affected student\u2019s parents\/guardians have been notified of the emergency situation by a designated representative from the University of Rhode Island.<\/td>\n<\/tr>\n
    Step 3:<\/td>\nContact the local authorities and\/or CISI (when appropriate).<\/td>\n<\/tr>\n
    Step 4:<\/td>\nDetermine the urgency of the situation, and keep a log of what has happened, including the response measures taken (who, what, when, where, why, and how).<\/td>\n<\/tr>\n
    Step 5:<\/td>\nNotify the University of Rhode Island immediately:
    \n24-Hour University Emergency Number: 401.874.2121
    \nOffice of International Education Phone Number: 401.874.2395<\/strong>When contacting the University of Rhode Island, program directors must be prepared to provide the following information:<\/p>\n
      \n
    • Name of the student<\/li>\n
    • Details of the emergency<\/li>\n
    • Current location and Program Director\u2019s updated contact information<\/li>\n
    • Name and contact information for a second local person<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

      In case of emergency, call the 24-hour University emergency number: 401.874.2121, otherwise, call the Office of International Education: 401.874.2395. During the educational travel program, all program directors must: Communicate with OIE Notify OIE promptly of any concerns, inappropriate student behavior or emergencies, and document in writing the steps taken to respond. Notify OIE of any unexpected itinerary […]<\/p>\n","protected":false},"author":4861,"featured_media":0,"parent":3958,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-4109","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/4109","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/users\/4861"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/comments?post=4109"}],"version-history":[{"count":0,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/4109\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/pages\/3958"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/global\/wp-json\/wp\/v2\/media?parent=4109"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}