{"id":3982,"date":"2024-08-06T18:15:31","date_gmt":"2024-08-06T18:15:31","guid":{"rendered":"https:\/\/web.uri.edu\/gsa\/?page_id=3982"},"modified":"2026-05-19T23:11:16","modified_gmt":"2026-05-19T23:11:16","slug":"conference-reimbursement","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/gsa\/conference-reimbursement\/","title":{"rendered":"Conference &amp; Paper Delivery Reimbursement"},"content":{"rendered":"\n<p>The GSA Student Conference and Paper Delivery Reimbursement Program aims to encourage academic excellence among URI graduate students by providing financial assistance for participation in short-term academic events relevant to their research. These events may include conferences, workshops, or training seminars. Additional incentives are available for those presenting their academic work.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Eligibility and Reimbursement<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Reimbursement Limitations<\/strong>: Each student is eligible for reimbursement once per fiscal year (July 1 \u2013 June 30) for either conference attendance or an oral\/paper presentation, but not both.<\/li>\n\n\n\n<li><strong>Submission Deadlines<\/strong>:\n<ul class=\"wp-block-list\">\n<li>For conferences occurring between May 1 and October 31, reimbursement requests are due by November 15.<\/li>\n\n\n\n<li>For conferences occurring between November 1 and April 30, reimbursement requests are due by May 15.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Funding<\/strong>: Properly completed reimbursement requests will receive funding up to the maximum allowances, subject to the availability of funds in the GSA Assistance budget.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Covered Expenses<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td><strong>Within Continental United States<\/strong><\/td><td><strong>Outside Continental United States<\/strong><\/td><\/tr><tr><td><strong>Attendance<\/strong><\/td><td>$150<\/td><td>$300<\/td><\/tr><tr><td><strong>Presentation (Oral \/ Poster)<\/strong><\/td><td>$250<\/td><td>$500<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Application Requirements<\/strong> and Important Notes:<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Verification<\/strong>: Students must obtain a signature from their department chair or major advisor to verify attendance and indicate whether any departmental funding was received.<\/li>\n\n\n\n<li><strong>Expense Documentation<\/strong>: Applicants must submit a completed reimbursement form along with all expense receipts. If receipts are unavailable, a memo explaining the reasons must accompany the application.<\/li>\n\n\n\n<li><strong>Presentation Proof<\/strong>: For higher reimbursement for an oral\/paper presentation, include a copy of the event program showing the presentation time and the presenter&#8217;s name.<\/li>\n\n\n\n<li><strong>Submission<\/strong>: Applications must be submitted after the event and sent electronically.<\/li>\n\n\n\n<li><strong>Executive Approval<\/strong>: The Executive Council has the final authority over reimbursement requests.<\/li>\n\n\n\n<li><strong>Submission Instructions<\/strong>: Ensure all forms, receipts, and other documents are submitted electronically via the Google Form below.<\/li>\n\n\n\n<li><strong>Form Download<\/strong>: <strong>Download all forms before filling them out. Forms completed in a web browser will not work properly.<\/strong><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><strong>Application <\/strong>Procedures<\/strong><\/h2>\n\n\n\n<p><strong>Step 1:<\/strong> Please download the GSA scholarship request <a href=\"https:\/\/web.uri.edu\/gsa\/wp-content\/uploads\/sites\/2135\/GSA_Conf_Reimb_app.pdf\"><\/a><strong><a href=\"https:\/\/web.uri.edu\/gsa\/wp-content\/uploads\/sites\/2135\/GSA_Conf_reimbursement_form.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">form<\/a> <\/strong>below. Please fill out the form appropriately with the necessary information and signatures.<\/p>\n\n\n\n<p><strong>**ATTENTION:&nbsp;PLEASE DOWNLOAD ALL FORMS BEFORE FILLING THEM OUT, IF YOU ATTEMPT TO FILL THEM OUT IN A WEB BROWSER THEY WILL NOT WORK PROPERLY, THANK YOU**&nbsp;<\/strong><\/p>\n\n\n<a class=\"cl-button   prominent\" href=\"https:\/\/web.uri.edu\/gsa\/wp-content\/uploads\/sites\/2135\/GSA_Conf_reimbursement_form.pdf\" title=\"\">GSA SCHOLARSHIP REQUEST FORM<\/a>\n\n\n<p><strong>Step 2: <\/strong>Please collect all the necessary receipts. Please scan your URI ID card. Then merge all the documents with the GSA Scholarship request form into one single PDF. The merged single PDF should contain: GSA scholarship request form + All the necessary receipts + URI ID card <br><strong>Step 3: <\/strong>Click the &#8220;<a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSd2ni1_DWwHKwEVPvIoeap82NQi4OW_uyU1pQqaT0pxHnueOw\/viewform\" target=\"_blank\" rel=\"noreferrer noopener\">Apply<\/a>&#8221; button below to submit your application. Please attach the PDF containing the GSA scholarship request form and the receipts (please see Step 2) while submitting your application .<\/p>\n\n\n\n<div style=\"height:7px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<a class=\"cl-button   prominent\" href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSd2ni1_DWwHKwEVPvIoeap82NQi4OW_uyU1pQqaT0pxHnueOw\/viewform\" title=\"\">Apply<\/a>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The GSA Student Conference and Paper Delivery Reimbursement Program aims to encourage academic excellence among URI graduate students by providing financial assistance for participation in short-term academic events relevant to their research. These events may include conferences, workshops, or training seminars. Additional incentives are available for those presenting their academic work. Eligibility and Reimbursement Covered [&hellip;]<\/p>\n","protected":false},"author":4711,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3982","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/pages\/3982","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/users\/4711"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/comments?post=3982"}],"version-history":[{"count":4,"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/pages\/3982\/revisions"}],"predecessor-version":[{"id":4823,"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/pages\/3982\/revisions\/4823"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/gsa\/wp-json\/wp\/v2\/media?parent=3982"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}