{"id":152458,"date":"2019-10-17T13:12:47","date_gmt":"2019-10-17T17:12:47","guid":{"rendered":"https:\/\/web.uri.edu\/gso\/?page_id=152458"},"modified":"2026-08-18T14:28:55","modified_gmt":"2026-08-18T18:28:55","slug":"room-scheduling-and-rental-policies","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/gso\/administration\/facilities\/room-scheduling-and-rental-policies\/","title":{"rendered":"Bay Campus Room Scheduling and Rental Policies"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Overview<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This policy establishes the priorities for use of classrooms and meeting spaces on the Bay Campus and procedures to be used in scheduling rooms.&nbsp; Rental rates are set for certain categories of uses.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><em>Categories of Room Uses<\/em><\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. <strong>Academic Activities<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Regularly scheduled academic classes for the Graduate School of Oceanography and Department of Ocean Engineering have priority use for Bay Campus classrooms.&nbsp; Classrooms are scheduled on a first come, first served basis. Bay Campus-sponsored seminars or presentations (individual speakers) which are open to the Bay Campus community are considered an academic activity.&nbsp; Thesis defenses and oral comprehensive exams are special category of academic activities and are generally to be scheduled in Challenger Room or the Coastal Institute Auditorium.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. <strong>Professional Activities<\/strong><\/h3>\n\n\n\n<ol start=\"2\" class=\"wp-block-list\"><\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Meetings that are part of the professional activities of Bay Campus personnel are given second priority after academic activities.\u00a0 Professional activities include, but are not limited to, such things as meetings or conferences of participants in research projects and outreach programs conducted by GSO staff.\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. <strong>Other URI users and State of Rhode Island Agencies<\/strong><\/h3>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\"><\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Bay Campus rooms will be made available to non-marine groups from URI main campus, as a third priority, and to agencies of the State of Rhode Island. &nbsp;Daily rental rates will apply.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. <strong>Non GSO\/URI Functions<\/strong><\/h3>\n\n\n\n<ol start=\"4\" class=\"wp-block-list\"><\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Non-URI groups may rent Bay Campus meeting spaces or auditoriums when space is available. Daily rental rates will apply. All groups are required to use <a href=\"https:\/\/web.uri.edu\/conferences\/\">URI Conference Services<\/a> to book. <\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><em>Booking Procedures<\/em><\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">All GSO and URI personnel must book rooms using the online room reservation system at <a href=\"https:\/\/nbc.gso.uri.edu\/roomform\/\">https:\/\/nbc.gso.uri.edu\/roomform\/<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">*** GSO Deans Office reserves the right to find comparable space if a conflict arises***<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><em>Designated Users of Rooms<\/em><\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In order to minimize scheduling conflicts between classes and other uses of Bay Campus rooms, certain rooms on the Bay Campus will be used primarily for regularly scheduled classes while other rooms will be used primarily for holding workshops, conferences and large meetings<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Regularly Scheduled Classrooms:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>CACS 108, 110 &amp; 111<\/li>\n\n\n\n<li>Watkins 12 &amp; 14<\/li>\n\n\n\n<li>OSEC 115<\/li>\n\n\n\n<li>Corless Auditorium<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Workshops, Conferences and Large Meetings<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>CIB Small Conference Room&nbsp;&nbsp;<\/li>\n\n\n\n<li>CIB Large Conference Room<\/li>\n\n\n\n<li>CIB Hazard Room<\/li>\n\n\n\n<li>CIB Auditorium<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><em>Special Facilities<\/em><\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em>**Can only be reserved through GSO Deans Office**<\/em><\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Nautilus Galley\/Knauss Terrace\/Knauss Quad<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The Galley, Terrace and Quad will be reserved as one space. Approval from GSO Director of Facilities is required. Special rates will apply:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Standing Capacity: 120 Nautilus Galley<\/li>\n\n\n\n<li>Seating Capacity: 50 Nautilus Galley<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Rates:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>$150.00<\/strong>: URI personnel for business functions only with 20 or more people to use the Galley and\/or the Terrace (Must follow URI Dinning Policy and Alcohol Policy)<\/li>\n\n\n\n<li><strong>$300.00<\/strong>: URI personnel for business functions only with 20 but no more than 200 people to use the Galley, Terrace and the Quad with tent.\u00a0 ***GSO does not supply any tents, tables or chairs the organizer of the event is responsible for all rentals and must follow all URI tent policies***(Must follow URI Dinning Services Policy and Alcohol Policy)<\/li>\n\n\n\n<li><strong>$500.00<\/strong>: URI personnel for business functions only with 20 but no more than 200 people to use the Galley, Terrace, Quad with tent and electrical panel.\u00a0\u00a0 ***GSO does not supply any tents, tables or chairs the organizer of the event is responsible for all rentals and must follow all URI tent policies***(Must follow URI Dinning Services Policy and Alcohol Policy)<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>The Nautilus Galley, Knauss Terrace and Knauss Quad will not be rented out to any Non-URI entities in addition these spaces are used for official University business only. No personal use allowed.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Mosby<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Standing Capacity: 120<\/li>\n\n\n\n<li>Seating Capacity: 54<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Mosby Center can be rented out to URI or non-URI entities.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>URI rates $150.00&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">All parties must use URI Dinning Services for any food being served in the Mosby Center. All URI entities must follow URI Dinning Services Catering Policy and or Alcohol Policy.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-default\" \/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong><em>Notes For your Meetings\/Workshops\/Conferences<\/em><\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Please be advised GSO Bay Campus is not a conference center.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>We do not supply any meeting, workshop, conference supplies or support.<\/li>\n\n\n\n<li>When you rent a room, you are renting the contents of the room. Please return the room to the original formation.<\/li>\n\n\n\n<li>If you have signage outside of the building with directions\/meeting details, they must be removed following the events.<\/li>\n\n\n\n<li>When renting a room at the Bay Campus all food must be supplied by URI Catering Services <a href=\"https:\/\/web.uri.edu\/catering\/\">https:\/\/web.uri.edu\/catering\/<\/a>&nbsp;&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Approved October 2019<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Overview This policy establishes the priorities for use of classrooms and meeting spaces on the Bay Campus and procedures to be used in scheduling rooms.&nbsp; Rental rates are set for certain categories of uses. Categories of Room Uses 1. Academic Activities Regularly scheduled academic classes for the Graduate School of Oceanography and Department of Ocean [&hellip;]<\/p>\n","protected":false},"author":1726,"featured_media":0,"parent":152320,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-152458","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/pages\/152458","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/users\/1726"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/comments?post=152458"}],"version-history":[{"count":4,"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/pages\/152458\/revisions"}],"predecessor-version":[{"id":193826,"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/pages\/152458\/revisions\/193826"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/pages\/152320"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/gso\/wp-json\/wp\/v2\/media?parent=152458"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}