Human Resource Administration

Date: April, 1991 (revised)

EXIT INTERVIEWS

I. APPLICABLE TO:

 All University employees.

II. RESPONSIBILITY:

 The Office of Human Resource Administration is responsible for coordination and implementation of this policy.

 Supervisors, of terminating employee or employees transferring from the University to another state agency, will contact the Office of Human Resource Administration to schedule interview.

The Office of Human Resource Administration will afford any terminated/transferring employee a personal exit interview with the Director of Personnel Services, upon request.

III. POLICY:

 CLASSIFIED EMPLOYEES:

 In accordance with the State of Rhode Island General Law 28-5.1, an Exit Interview Program has been established in order to assure that terminating/transferring employees are not leaving because of discriminatory circumstances. All terminating/transferring employees have the option of an Exit Interview with the State of Rhode Island Equal Opportunity Officer or they may opt to send it to the State Equal Opportunity Office, the Exit Survey Inquiry.

Terminating/transferring employees upon signing terminating/transferring papers in the Office of Human

Resource Administration will be given two forms:

 (1) Rhode Island State Equal Opportunity Office CONFIDENTIAL EXIT SURVEY INQUIRY

 (2) EXIT INTERVIEW SIGN-OFF FORM

 The first form, CONFIDENTIAL EXIT SURVEY, is completed by the employee and returned to the State Equal Opportunity Office, 1 Capitol Hill, Providence, Rhode Island 02908-5865. This form will not become part of the employees personnel file. All information obtained from this form will be handled in a confidential manner and will not be divulged to supervisors, co-workers, or anyone inside or outside the agency.

The second form, EXIT INTERVIEW SIGN-OFF FORM, is to certify that the employee has received an Exit Interview Form from the Office of Human Resource Administration. A copy of the Sign-Off form will be placed in the employee’s personnel file. The Confidential Exit Survey will not be place in the employees file.

Employees who are not able or not available to sign for receipt of the Sign-off form will have the form signed by a personnel officer, verifying the employees receipt of the form or that the form was sent to the employee by mail.

NON-CLASSIFIED:

It is the policy of the University to conduct an interview session between a representative of the Office of Human Resource Administration and all NON-CLASSIFIED employees on unlimited appointments who are scheduled to terminate their employment with the University for any of the following reasons

– RESIGNATION

– RETIREMENT

– LAY-OFF (LACK OF WORK)

– LAY-OFF (LACK OF FUNDS)

– DISCHARGE FOR JUST CAUSE

 If for any reason a personal interview is not possible, an EXIT INTERVIEW QUESTIONNAIRE will be be sent to the employee.

Terminating/Transferring non-classified employees, upon signing termination or transfer papers, in the Human Resource Office, will be given an EXIT INTERVIEW QUESTIONNAIRE.

IV. FORMS:

1. State of Rhode Island Equal Opportunity Office, EXIT INTERVIEW SIGN-OFF FORM (Classified Employees)

2. State of Rhode Island Equal Opportunity Office, CONFIDENTIAL EXIT SURVEY INQUIRY (Classified Employees)

3. The University of Rhode Island, EXIT INTERVIEW QUESTIONNAIRE (Non-Classified Employees)