Mediasite : URI's Video Management Platform

Mediasite is a web-based video repository platform provided to accommodate the media needs of the university’s faculty and staff community.  Mediasite is a protected place to publish final project /course videos for public or private viewing. Users can share videos by embedding media or posting links directly into Sakai or WordPress.  Additionally, links may be shared through email applications or bookmarked within Google app folders.  Adding video to the Sakai “Lessons” tool will surely add engaging dynamics to any course.  Course media can provide lesson review as part of a flipped classroom model or direct instruction for fully online and hybrid courses. Faculty and staff may organize media by assigning channels for personal videos, screencasts, presentations, lecture capture, publishing data, podcasts, training modules or any other content stored on the platform.  Uploading media is a breeze in Mediasite.The robust application will transcode and compress any video or audio formats (such as .mp4 .mp3, .mpeg, .mov, and .wmv) delivering playback options and user customization within minutes. Mediasite provides everything you need to effortlessly publish rich video content on or off-campus.

Watch an Overview Video of Mediasite

My Mediasite

MediasiteMy Mediasite is the personal user profile within Mediasite.  The features in My Mediasite enable users to customize settings within their personal media space.

URI faculty and staff are encouraged to use My Mediasite to manage all media relevant to course or department instruction.  Media can be organized through channels to group and classify common topics or content. Channels offer “one stop viewing” and as new videos are added to a channel the titles will populate in order sequence.  Channels can be a fantastic way to organize course or project content in My Mediasite.

Watch an Overview Video My Mediasite

My Mediasite

Personal Video Management

Learn How To Upload Your Video to My Mediasite

URI's Own Live Video Streaming

 Mediasite also powers live video streaming for many URI campus events.

Please check out for all of our live streamed video events.

Getting Started With Mediasite

  • What is Mediasite:

    The Mediasite platform is the place for URI faculty and staff to publish “final” videos to share with other faculty, staff, students, other groups, or the public. Upload your videos, set your permissions, and then post the link in Sakai or embed the video on any WordPress page. In addition, links may be emailed to invite others to view your video.

    Video links posted in Sakai may be used as supplementary content to Lessons, as review or clarification, or as part of a flipped classroom model. The Mediasite platform is robust and will transcode most popular video formats such,  .mp4, .mpeg, and .wmv which makes it effortless to upload content you have created or content provided from book publishers.

    Watch a video on Mediasite

  • How do I log in to Mediasite?

    type web address in browser:

    user name*: eCampus username

    password*: Sakai password

    *User credentials are the same as NET ID

    Watch a video on how to log into Mediasite

  • It is possible to upload videos you have created using other tools like Camtasia Studio or Adobe Premiere Pro. Once you have exported the video from your editing software, use the steps below to upload the video to Mediasite.When uploading, you are encouraged to use a wired (not wireless) broadband internet connection with sufficient upload capacity. Whenever possible, upload your large video files from a wired ethernet connection on campus for the best experience.

    1. From within your MyMediasite portal, click the button that says, “+ Create Presentation,” located at the top of the left column.
    2. One option will appear:  “Upload Media.” Select “Upload Media”.
    3. Type in a name for the presentation and an optional description.
    4. Under “Publish To,” select the user channel or shared folder where you wish to place the recording. Alternatively, you can leave the presentation in your personal “Drafts” folder.
    5. Click “Select Video”.
    6. Find and select the video file on your computer. Popular supported formats include MP4 (preferred), FLV, MOV, MPEG, AVI and VOB, among others.
    7. Note: The video must contain an audio stream, even if it is an audio stream of silence. Video files without an audio stream will fail to process.
    8. Once you have selected the video, your computer will begin to upload the video file to the Mediasite server for further processing.

    After the upload completes – that is, once the blue progress bar disappears – the video will begin processing on the server. Refresh/reload the page in your web browser to refresh the status information for the presentation. Please note that larger or longer videos will require some time to process before they are ready for review.

    Watch this tutorial for step by step instructions.

  • When you upload a video file to Mediasite, the visibility of the resulting presentation on the server will default to “Private,” meaning only you can watch it. This is a precaution to allow you adequate time to review and make revisions before displaying the presentation to others.

    To allow students and others to view your presentation, you must change the presentation’s visibility status to “Viewable.” The instructions below describe how to set a presentation to Viewable.

    1. Navigate to your MyMediasite portal.
    2. Find your presentation in the list of Mediasite content. You can navigate to the channel or shared folder that contains the presentation, or you can search for it using the search function at the top-left of the portal.
    3. Under each presentation, the presentation’s visibility status is displayed in a drop-down menu. Click on your presentation’s visibility status and select “Viewable”.
  • By default, viewing Mediasite presentations requires a valid eCampus ID and password. If you intend to distribute your Mediasite presentation to individuals who do not have an eCampus ID, or if you intend to place the presentation on a public-facing website, you will need to adjust the security permissions so people will not be prompted to provide an eCampus ID and password. The instructions below describe how to modify a presentation’s security permissions to make the presentation viewable to everyone.

    1. From the list of presentations in your MyMediasite portal, click on the title of the presentation you wish to make viewable to everyone. A summary of the presentation will appear.
    2. Click on the “Security” tab.
    3. Click the link text that says, “Click here to edit permissions”.
    4. Under “Add people or groups,” type in and select the special group called “Everyone” and make sure the option to the right says “Viewer”.
    5. Click the “Add” button at the bottom.
    6. Click the “Save” button at the top-right.

    Once the “Everyone” group has been assigned the “Viewer” role, individuals with whom you share the Mediasite presentation will not be required to provide an ID or password to watch it.

    Please Note: In addition to modifying the security permissions above, you must also set the permission status to viewable before others will be able to watch it. A presentation set to Private will only be viewable to the presentation’s owner; others will receive an error saying the presentation is unavailable.

  • The following describes how to share Mediasite content with other people outside of URI. From within the list of presentations in your MyMediasite portal, click on the name of the presentation you wish to share. A summary of the presentation will appear.

    1. Click on the “Share” tab at the top.
    2. Choose your sharing option:
    • Link: Provides a link you can copy and then paste into a website, email, or social media platform.
    • Embed: Provides a snippet of code that can be copied and pasted with the body source code of a web page. Once the code is inserted into the web page and the web page is viewed, the Mediasite presentation will be displayed in a player within the web page.
    • Email: By providing a person’s email address, they will receive a link (like the one provided within the Link field) as well as other information such as the description or presenter information, if available.

    Important Note: By default, viewing Mediasite presentations requires a valid eCampusID and password. If you intend to distribute your Mediasite presentation to individuals who do not have an eCampusID, or if you intend to place the presentation on a public-facing website, you will need to adjust the security permissions so people will not be prompted to provide an eCampusID and password.

    You must also set the presentation’s status to Viewable before others will be able to watch it.  A presentation set to Private will only be ‘viewable’ to the presentation’s owner.  Consequently, if the video is posted anywhere public, the player will show an error message showing the presentation is currently unavailable.

    error message (private)


  • Add the captions to your Mediasite presentation:
    1. From within the list of presentations in your MyMediasite portal, click on the name of the presentation to which you wish to add a caption file. A summary of the presentation will appear.
    2. Click the “Edit” tab above, and then click the “Delivery” tab that appears below.
    3. Check the “Audio Transcriptions” checkbox.
    4. Click the button to the right that says, “Select a file,” then locate and select the .srt file you wish to use.
    5. Click the “Save” button at the top-right.
    Verify the captions have been inserted into the Mediasite presentation:
    1. From the presentation summary, click on “Watch in New Window.” The player will load in a new tab/window and will begin playing the presentation.
    2. Using the player controls at the bottom, click the “CC” button to display the captions. This button will only be available if captions are present in a Mediasite presentation.

    There are a variety of products which allow you to transcribe and add timing to create captions for videos. Also services such as 3Play Media, Ramp and Rev are among popular captioning services. We also encourage you to seek the assistance of a stenographer to create proper captioning.

    The National Center on Disability and Access to Education (NCDAE) created a very good tutorial video describing how to caption your videos using the YouTube caption editor. Written instructions appear below.

  • Mediasite automatically applies a default thumbnail to all presentations, usually the first frame of the video, but it is possible to change the thumbnail to an image you have on your computer, like the title slide of your PowerPoint presentation.

    1. From within the list of presentations in your MyMediasite portal, click on the name of the presentation for which you wish to change the thumbnail image. A summary of the presentation will appear.
    2. Click the “Edit” tab above, and then click the “Delivery” tab that appears below.
    3. Under “Thumbnail,” click “Select a file”.
    4. From the image files on your computer, select your desired image.
    5. Note: While the preview may appear stretched or distorted, once applied, the image will scale to fit correctly within the Mediasite player.
    6. Click the blue “Save” button at the top-right.
  • Create a channel

    Create a channel to share your presentations to a select audience, for example, your Fall semester course, or the membership of a specific group. You will share the link with your audience directly.

    To create a channel in My Mediasite:

    1. In the List view, navigate to My Channels and click the “Add” button +.
    2. Enter a name for your channel and click+ to create your channel. If you want to cancel the channel creation process, you can click the “Cancel” X button instead.


  • Any video you upload into Mediasite can be shared in Sakai. Simply copy the URL of your video and post it in Lessons or Resources. You can share any Mediasite video in any location you desire in Sakai.

  • On the Mediasite presentation properties page, you can copy the presentation link and share it with users via e-mail, instant message, or through social media. When users click the link, the presentation will launch in Mediasite Player. If the presentation is not public, users are required to log in before they can view it.

    To share a link:

    1. On the presentation properties page, click the Share tab.
    2. Navigate to the Link field and copy the URL.
    3. Paste the URL into the IM, email, or social networking application you are using.
  • View presentation analytics report

    For each presentation, you can view detailed analytics that will display viewing statistics—performance data, viewing trends, top users, etc.

    To view a presentation’s analytics:

    1. On the presentation’s properties page, click the Analytics tab.
    2. Select Dashboard from the drop-down list to view the report.
    3. Click Refresh to update the data shown.
    4. Click the Users drop-down menu to toggle your view between users and IP addresses.
  • Edit a channel

    Once you have created a channel, you can edit it, view it as it will appear to your audience, or publish presentations to it.

    To edit a channel:

    1. In the List view, click the “Edit” button, next to the channel’s name or select the channel and click Edit Channel in the upper-right corner of its properties page.
    2. Once on the Edit page, update the settings as needed:





    Update the name of your channel. 

    Friendly Name

    A unique system-generated name that includes your username and channel name in the following format: [username]-[channel name]. This “friendly name” is used in the URL when you click View Channel to launch the channel in a web browser. You can copy and paste this URL to share it with others. You may update the Friendly Name, but the new name must be unique in the system. (To allow others to see your channel, make sure you set up viewer permissions in the Security tab.) 


    You have the option to enter a short description of your channel.


    Channel Banner

    Select an image to appear as the graphic for your channel’s showcase listing. The image you select should be the size specified for it to display properly.

    Channel Banner Background Color

    Specify the color you want to appear behind your channel banner in its showcase listing. 

    Channel Banner Link

    Enter a URL to link the channel banner to a web address. When a user clicks on the channel banner image in the channel, the specified web address will load in another browser window.  


    Select a theme from the drop-down list to determine the colors used for the channel. 

    Default sort

    Select the way you want presentations sorted by default within your channel.  

    Allow Catalog Links

    Allows users to share the channel link with others or embed the channel in a website. 

    Allow Email Invitation

    Allows users to invite others to view the channel via email.  

    Allow Login Controls

    Allows users to log in and out of Mediasite from the channel page.

    Allow Presentation Download

    Allows users to download publish-to-go presentations, podcasts, and vodcasts if they are available for a presentation.

    For more information, see Enable presentation downloads on channel.

    Allow RSS Feed

    Enables an RSS feed on the channel. Users can subscribe to the feed to receive updates about channel content. Specify the maximum number of items in the RSS feed and the date range of content shown in the feed.


       When you allow an RSS feed, presentation metadata such as title, presenters, and tags, will be visible to the public even though a user may not have permissions to view presentations.



    1. Once you have made your updates, click Save at the top of the page.
  • See video format chart sheet:  File Video Formats