Geographic Information System (GIS) Software Site License Application

Information Technology Services has an annual site license with the Environmental System Research Institute, Inc. (ESRI) to support teaching and research at the University. The site license contract number is 95S1552; the customer number is 000085.

  1. The Software
  2. Eligibility and Software Fees
  3. System Requirements
  4. What You Need to Do
  5. Obtaining Software and Keycode/Authorization Files
  6. Getting Help
  7. Student Discount Options

 1. The Software

ArcGIS is a geographic information system (for computers running Microsoft Windows) which integrates hardware, software, and data for capturing, managing, analyzing, and displaying all forms of geographically referenced information. GIS allows you to view, understand, question, interpret, and visualize data in many ways that reveal relationships, patterns, and trends in the form of maps, globes, reports, and charts.

ArcGIS 10.1 Desktop is available in three licensing levels:

  • Basic (formerly known as ArcView – least number of features)
  • Standard (formerly known as ArcEditor – moderate number of features)
  • Advanced (formerly known as ArcInfo – greatest number of features)

For a more detailed explanation of the differences between the licensing levels, visit this page:

2. Eligibility and Software Fees

Full-time faculty and staff may purchase site-licensed software for University-owned computers located on campus through the ITS Help Desk, URI Library, LL19*; the fee is listed with each software package below. The purpose of the fee is to distribute the cost of the annual $25,000+ site license. At present, the expense is shared equally by ITS, the College of the Environment and Life Sciences (CELS), and the Environmental Data Center.

All software requires a licensing file. ITS will provide you with yearly renewal information, authorization files, and updates.

* CELS Faculty and Staff – Please Note: If you wish to make a purchase, contact your department’s IT support staff.

Licensing Fees for ArcGIS Desktop:

  • Basic: $150 per machine
  • Standard: $300 per machine
  • Advanced: $450 per machine

3. System Requirements

  • Digital license file with authorization codes: Issued by ITS (Help Desk, Library LL19)
  • Hardware key, where specified: Available for purchase from ESRI Boston office; 800-447-9778, X-1588
4. What You Need To Do:
  • Select your software version: Consult the ESRI Website or call the ESRI Boston office at 978-777-4543 for guidance
  • Obtain a PC: Determine minimum requirements. Consult the ESRI Website or call the ESRI Boston office for specifications
  • Pick up software: From ITS Help Desk, Library LL19*
    See Obtaining Software and Keycode/Authorization Files below.
  • Install software
  • For installation assistance, see Getting Help below.

* CELS Faculty and Staff: Contact your department’s IT support staff.

5. Obtaining Software and Licensing Files

A College Requisition needs to be created (for the appropriate amount) payable to MTS/ITS. Once the College Requisition has been processed, the Help Desk will contact you to let you know that you are now authorized to pick up a copy of the software. You will be asked to return the CD within 5 business days. Arrangements can also be made if you wish to download the software directly to your computer. The Help Desk will also forward a request to have a license file emailed to you.

6. Getting Help 

ESRI offers an excellent Support Website if you need help with the installation! For example:

How To: Install ArcGIS for use with Single Use and/or Concurrent Use License

If you cannot find the help you need there, send a request for technical support to the ITS Help Desk at*; please include:

  • your computer’s specifications
  • the name and version of your software
  • a detailed explanation of your problem

After confirming that your software license(s) is up-to-date, he will forward your request to ESRI and act as ombudsman per URI’s agreement with ESRI.

* CELS Faculty and Staff: Direct technical support requests to your department’s IT support staff.

7. Student Discount Options

Contact ESRI directly at (800) 447-9778 to get complete information about student licensing options.