Office of the Provost

University of Rhode Island

Provost's Office Green Hall 35 Campus Avenue Kingston, RI 02881-1303


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Faculty Annual Review, Promotion and Tenure

The Provost Office has developed an online system for faculty review that uses Adobe Acrobat Professional software for candidates to construct an organized portfolio of their materials and Sakai as a site for hosting departmental reviews of the files. You will need to download and save the portfolio linked below:

Annual Review, Promotion and Tenure Portfolio – Please note, the portfolio must be opened in Adobe Acrobat, not via a web browser (Internet Explorer, Safari, Firefox, or Chrome). If you receive this message, please either click on “Open with Different Viewer,” or right-click/control + click on the above link and select an option that allows you to download the portfolio to a location on your computer.

The portfolio is being used for annual reviews as well as for promotion and tenure purposes, and all faculty being reviewed must use this online system. If you have not already done so, you will need to obtain Adobe Acrobat Professional DC from the Help Desk in the basement of the Library and then use the portfolio template linked above to build your dossier. The document linked here describes the 14 folders in the portfolio and their contents. Please note that Folder 12A is to be used only by faculty who have a formal cooperative education/extension appointment.

After completing your dossier, you will submit it to your department’s Annual Review, Promotion and Tenure Sakai site. Instructions on the process are linked here:

General Instructions on the Online Faculty Review Process

For chairs and deans, here are additional instructions on how to manage the department and college Promotion and Tenure Sakai sites:

Instructions for Chairs and Deans after Departmental Review

For your convenience, the department peer evaluation form, the chair evaluation form, and the template letter sent to external reviewers are linked below:

Department Peer Evaluation Form (placed in Folder 6)

Chair Evaluation Form (placed in Folder 3)

External Reviewer Template Letter (placed in Folder 4)


Downloading the dossier

Extracting Files

Adding and Deleting files in a PDF portfolio

Converting files to PDF from within a PDF portfolio

Converting a Word document to PDF from within Microsoft Word

Forgot Adobe ID Password?

Training Sessions

Training sessions to learn how to build the electronic portfolio and use the Sakai site will be held on the dates below. If you need assistance before training commences, please call Laura Beauvais at 874-4341 or email at  All training sessions are scheduled in the President’s Conference Room of Green Hall.

Register Here

  • Thursday, August 31, 9:00am-11:00am
  • Tuesday, September 5, 1:00pm-3:00pm
  • Friday, September 8, 10:00am-12:00pm
  • Monday, September 11, 9:00am-11:00am
  • Friday, September 15, 9:00am-11:00am
  • Tuesday, September 19, 2:00pm-4:00pm
  • Wednesday, September 20, 9:00am-11:00am

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