{"id":11558,"date":"2024-04-05T16:33:24","date_gmt":"2024-04-05T20:33:24","guid":{"rendered":"https:\/\/web.uri.edu\/provost-draft\/?page_id=11558"},"modified":"2025-08-21T15:04:40","modified_gmt":"2025-08-21T19:04:40","slug":"administrator-chair-information","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/provost\/faculty-resources\/promotion-and-tenure\/administrator-chair-information\/","title":{"rendered":"Administrator\/Chair Information"},"content":{"rendered":"<a class=\"cl-button  block-level prominent\" href=\"https:\/\/account.interfolio.com\/login\" title=\"\">interfolio login<\/a>\n\n\n<h3 class=\"wp-block-heading\">Candidate Packet Access<\/h3>\n\n\n\n<p>Packets are the term used to describe the collection of work that is to be reviewed.&nbsp;<\/p>\n\n\n\n<p>Your faculty members&#8217; packet will be available to you once they submit all sections of the packet.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Once you&#8217;ve been notified that your faculty members&#8217; packet is available, <a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Accessing-Faculty-Interfolio-Packet.pdf\" data-type=\"URL\" data-id=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Accessing-Faculty-Interfolio-Packet.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">it will be available in your Action Items<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Chair\/Administrator Review Deadlines<\/h3>\n\n\n\n<p><strong>For Tenure-Track\/Clinical\/Research Faculty<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>May 1st \u2013 Deadline for development and vote on peer evaluation procedure for all faculty tracks<\/li>\n\n\n\n<li>May 1st \u2013 Deadline to provide names of faculty up for review\/promotion to the faculty and the Dean<\/li>\n\n\n\n<li>May 1st \u2013 List of external reviewers provided to Dean for promotion\/tenure cases, may be amended and\/or augmented thereafter<\/li>\n\n\n\n<li>October 1st \u2013  Preferred return date for external reviewers\u2019 evaluations<\/li>\n\n\n\n<li>At least five working days prior to submission to the Dean, a copy of the Chair\u2019s evaluation is given to the faculty member<\/li>\n\n\n\n<li>December 1st \u2013 Department Chair evaluation uploaded to Interfolio<\/li>\n\n\n\n<li>February 15th \u2013 Dean review to faculty member, and uploaded to Interfolio for faculty. Cases advanced to the Provost for faculty being considered for tenure and\/or promotion<\/li>\n<\/ul>\n\n\n\n<p><strong>For Teaching-Track Faculty<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Chair\u2019s (or chair\u2019s designee) classroom observation must occur by December 1st, and completed written feedback to the faculty member within two (2) weeks of the observation.<\/li>\n\n\n\n<li>Five working days before March 15th \u2013 a copy of the Chair\u2019s Evaluation given to the faculty member<\/li>\n\n\n\n<li>March 15th \u2013&nbsp;&nbsp;Department Chair Evaluation uploaded to Interfolio, made available to the Dean<\/li>\n\n\n\n<li>April 15th \u2013 Dean\u2019s review to faculty member, and uploaded to Interfolio. <\/li>\n\n\n\n<li>May 15th &#8211; In promotion cases to Teaching Professor, the President (or the Provost acting as the president\u2019s designee) shall take appropriate steps to decide whether or not to promote the individual and to notify all parties<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">General Training &amp; Support Documentation<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/RPT-URI-Committee-Manager-Training.pdf\" data-type=\"URL\" data-id=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/RPT-URI-Committee-Manager-Training.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Committee Manager\/Chair and Dean Workshop PowerPoint<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/drive\/folders\/1FGsFlGPskus2q4S8MRH0-qkYLcercMed?usp=sharing\">Chairs\/Deans (Committee Manager) Training Video<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/ReviewRecord-Template.xlsx\" data-type=\"URL\" data-id=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/ReviewRecord-Template.xlsx\" target=\"_blank\" rel=\"noreferrer noopener\">Department Promotion\/Review Tracker Template<\/a> (Developed by a Department Chair to assist in tracking faculty promotion and\/or review cases, and offered for your use to download, populate, and manipulate as needed for your department)<\/li>\n<\/ul>\n\n\n\n<p>Please help your faculty develop an effective dossier by sharing <a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/2025-2028-URIAAUP-CBA_Signed_FINAL.pdf\" data-type=\"URL\" data-id=\"https:\/\/drive.google.com\/file\/d\/1W5vii8I8Aag0-qAOWTCQ6h1ek07XfL6w\/view\" target=\"_blank\" rel=\"noreferrer noopener\">Appendix B of the URI-AAUP Collective Bargaining Agreement<\/a> for Joint Guidance on Preparing Dossiers for the Evaluation of Contributions to the Instructional Program.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"external\">External Review<\/h3>\n\n\n\n<p>External reviews are required for all promotion and\/or tenure cases for faculty in tenure-track, clinical and research appointments (see 15.11.4 of the AAUP contract).&nbsp;Clinical faculty may be exempted from the requirement of external letters by agreement of the faculty member, chair (in colleges with departments), and dean (see 15.11.4 of the AAUP contract).&nbsp; Evaluation of faculty for a Full III performance-based salary increase is based on the review process, and therefore does not include external reviews. (see Appendix A of the AAUP contract).<\/p>\n\n\n\n<p>Our Office recommends reaching out informally via email to identify external evaluators.<\/p>\n\n\n\n<p>Interfolio provides an External Evaluation Solicitation Tool that allows you as College Dean or Department Chair (P&amp;T Coordinator) to expeditiously disseminate solicitations for a faculty member\u2019s promotion case. In the May PRIOR to a faculty member\u2019s promotion case, we encourage you to discuss with the faculty member both the cadence in which the external evaluations will be solicited, and the materials associated with the external evaluation.<\/p>\n\n\n\n<p>If you and your faculty member decide to not utilize Interfolio\u2019s External Evaluation Solicitation Tool, please discuss with the faculty member an appropriate means and preferred date in which you would like your faculty member\u2019s materials procured for external evaluation. Inside the faculty member\u2019s packet will be a section entitled \u201cExternal Evaluations.\u201d Once you receive a faculty member\u2019s external evaluations (presumably by email), upload the external evaluations to the \u201cExternal Evaluations\u201d section.<\/p>\n\n\n\n<p><strong>Please note:<\/strong> When uploading you will also be setting the access of the external evaluations. Access inside Interfolio is as follows:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Administrators &amp; Entire Committee<\/strong>: You and your entire department will see the external evaluations<\/li>\n\n\n\n<li><strong>Administrators &amp; Committee Managers<\/strong>: You and your College Dean Committee will see the external evaluations, your department will not<\/li>\n\n\n\n<li><strong>Administrators Only<\/strong>: Only visible to the Office of the Provost<\/li>\n<\/ul>\n\n\n\n<p>If you and your faculty member decide to utilize Interfolio\u2019s External Evaluation Solicitation Tool, inside your faculty member\u2019s packet will be a section entitled External Review Content. They should upload the discussed materials to this section and submit ONLY this section.<\/p>\n\n\n\n<p>Submitting the External Review Content section triggers a workflow in the case that gives only the Department Chair (in some occasions P&amp;T Coordinator or College Dean) access to the materials submitted in the External Review Content section.<\/p>\n\n\n\n<p>Once external evaluators are identified and your faculty member has submitted their External Review Content section, use the template letter below within Interfolio\u2019s External Evaluation Solicitation tool to formally request the candidate\u2019s external evaluation.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Template_External_Evaluation_Letter-updated-6-2023.pdf\" data-type=\"URL\" data-id=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Template_External_Evaluation_Letter-updated-6-2023.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Sample External Review Solicitation Letter Template<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/product-help.interfolio.com\/m\/33238\/l\/344722-request-external-evaluations#to-request-one-or-more-external-evaluations-by-email\" target=\"_blank\" rel=\"noopener noreferrer\">How to solicit for external evaluations (Interfolio Support)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/support.interfolio.com\/m\/29600\/l\/266335-submit-a-letter-of-recommendation-to-interfolio#if_your_request_comes_from_a_committee_or_institution\" target=\"_blank\" rel=\"noopener noreferrer\">Help for external reviewers (Interfolio Support)<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Forms<\/h3>\n\n\n\n<p>Administrative Forms 2 &amp; 3 (Recommendation of the Department Chair\/Promotion &amp; Tenure Committee and the Recommendation\/Decision of the College Dean) now reside inside Interfolio. See the below video on how to access\/complete Forms 2 and 3.<\/p>\n\n\n\n<p><strong>Please note when uploading a Chair\u2019s Letter of Evaluation&nbsp;\u2013 <\/strong>In addition to uploading your letter, you are also required to fill out the Recommendation of the Chair form,&nbsp;which will log your formal recommendation in Interfolio. You may type &#8220;see letter&#8221; in the form\u2019s evaluative fields for information&nbsp;covered in your letter.&nbsp;When uploading your letter<strong>&nbsp;DO NOT&nbsp;<\/strong>click \u201cEdit.\u201d This is an administrative function used in Interfolio to edit the case\u2019s template. Click \u201cAdd File\u201d to upload your letter.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"208\" src=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation.jpg\" alt=\"\" class=\"wp-image-11846\" srcset=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation.jpg 1024w, https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation-300x61.jpg 300w, https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation-768x156.jpg 768w, https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation-364x74.jpg 364w, https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation-500x102.jpg 500w, https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/Chairs-recommendation-1000x203.jpg 1000w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Chair Responsibilities<\/h3>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"oembed oembed-youtube-com\" style=\"\" data-url=\"https:\/\/www.youtube.com\/watch?v=Hs2WuAZ5WcY&#038;feature=youtu.be\"><iframe loading=\"lazy\" title=\"Interfolio - Chair\/Dean Responsibilities\" width=\"1000\" height=\"563\" src=\"https:\/\/www.youtube.com\/embed\/Hs2WuAZ5WcY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Department Peer Review Matrix<\/h3>\n\n\n\n<p><a href=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/2025-2028-CBA-Review-Matrix.pdf\" data-type=\"URL\" data-id=\"https:\/\/web.uri.edu\/provost\/wp-content\/uploads\/sites\/2152\/2025-2028-CBA-Review-Matrix-1.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">2025-2028 CBA Annual Review Matrix<\/a><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Candidate Packet Access Packets are the term used to describe the collection of work that is to be reviewed.&nbsp; Your faculty members&#8217; packet will be available to you once they submit all sections of the packet.&nbsp;&nbsp; Once you&#8217;ve been notified that your faculty members&#8217; packet is available, it will be available in your Action Items. [&hellip;]<\/p>\n","protected":false},"author":581,"featured_media":0,"parent":11486,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-11558","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/pages\/11558","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/users\/581"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/comments?post=11558"}],"version-history":[{"count":4,"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/pages\/11558\/revisions"}],"predecessor-version":[{"id":12737,"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/pages\/11558\/revisions\/12737"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/pages\/11486"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/provost\/wp-json\/wp\/v2\/media?parent=11558"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}