{"id":8027,"date":"2020-04-24T14:50:14","date_gmt":"2020-04-24T18:50:14","guid":{"rendered":"https:\/\/web.uri.edu\/risbdc\/?p=8027"},"modified":"2020-04-24T14:50:43","modified_gmt":"2020-04-24T18:50:43","slug":"remote-work-tools-for-small-businesses","status":"publish","type":"post","link":"https:\/\/web.uri.edu\/risbdc\/remote-work-tools-for-small-businesses\/","title":{"rendered":"Remote Work Tools for Small Businesses"},"content":{"rendered":"<div class=\"fullwidth\">\n<p>For many small business owners, the abrupt switch to remote work due to the COVID-19 pandemic has been a hard transition because we haven\u2019t before needed the tools to enable remote work. As we quickly discovered, there were no shortage of tools for operating a business remotely&#8211;but which ones to use?<\/p>\n<p>In this blog post we share some of the top recognized tools for conferencing, communication, file sharing, project management, and password management and sharing. The tools below are both paid and free and may be an excellent fit for a variety of industries.<\/p>\n<p>We recommend becoming familiar with at least one tool from each of the following five categories and, as the prospect of remote work continues, incorporating the most relevant ones into your company\u2019s culture.<\/p>\n<p><strong>Conferencing <\/strong><\/p>\n<p>Staying in touch is critical for remote teams, and much of that communication takes place in meetings of all sizes. Each of the top six conferencing tools listed below offer both audio and video calls and are considered reliable. The differences between each of these boil down to the advanced features your business might need, such as meeting recording, participant limits, or technical support. We recommend trying out one or two of the following tools with your team to find what works best for your team.<\/p>\n<ul>\n<li><a href=\"https:\/\/www.webex.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">WebEx<\/a> &#8211; Limited free version available\n<ul>\n<li>See WebEx\u2019s <a href=\"https:\/\/www.webex.com\/pricing\/index.html\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noopener noreferrer\">Zoom<\/a> &#8211; Limited free version available\n<ul>\n<li>See Zoom\u2019s <a href=\"https:\/\/zoom.us\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/www.skype.com\/en\/\" target=\"_blank\" rel=\"noopener noreferrer\">Skype<\/a> &#8211; Free\n<ul>\n<li>See Skype\u2019s features <a href=\"https:\/\/www.skype.com\/en\/features\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/www.gotomeeting.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">GotoMeeting<\/a> &#8211; Paid\n<ul>\n<li>See GotoMeeting\u2019s <a href=\"https:\/\/www.gotomeeting.com\/meeting\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing.<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/www.bluejeans.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">BlueJeans<\/a> &#8211; Paid\n<ul>\n<li>See BlueJeans\u2019 <a href=\"https:\/\/store.bluejeans.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing.<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/hangouts.google.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google Hangouts<\/a> &#8211; Free with Gmail account\n<ul>\n<li>If you use <a href=\"https:\/\/gsuite.google.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">G Suite<\/a> products in your business (such as an email account or Google Drive), consider using Google Hangouts. It\u2019s a free video or audio conferencing platform that makes it easy for teams to connect.<\/li>\n<li>For meetings with users outside your company, you may need one of the other tools listed above. Google Hangouts is only available for those with a Gmail account, and those outside your company may use other email software in which case they\u2019d be unable to use Google Hangouts.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Communication<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/slack.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Slack<\/a> &#8211; Free version available\n<ul>\n<li>Slack is a workplace chat app that offers a central place for all your company\u2019s conversations, files, and tools that can integrate into Slack. View all of the tools available to integrate with Slack <a href=\"https:\/\/slack.com\/apps\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>. It can streamline and organize communication for your entire team, which is especially important for remote teams.<\/li>\n<li>Read more about Slack\u2019s features <a href=\"https:\/\/slack.com\/features\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<li>See Slack\u2019s <a href=\"https:\/\/slack.com\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/www.whatsapp.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">WhatsApp<\/a> &#8211; Free\n<ul>\n<li>WhatsApp is a messaging app available for download on Android, iPhone, Mac, and Windows PC. It works very similarly to how a modern-day cell phone works, but doesn\u2019t require users to share their personal telephone numbers. Features include one to one and group text, video and audio calls, and document sharing.<\/li>\n<li>Read more about WhatsApp\u2019s features <a href=\"https:\/\/www.whatsapp.com\/features\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>File Sharing<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/www.dropbox.com\/business\" target=\"_blank\" rel=\"noopener noreferrer\">DropBox Business<\/a> &#8211; Paid\n<ul>\n<li>DropBox is a file-sharing tool that helps businesses stay organized and secure while sharing documents online.<\/li>\n<li>Features include:\n<ul>\n<li>File storage<\/li>\n<li>Folder manager<\/li>\n<li>Remote wipe: clear files from lost or stolen devices<\/li>\n<li>Password-protected content<\/li>\n<li>Third-party app integrations<\/li>\n<li>See all of their features <a href=\"https:\/\/www.dropbox.com\/business\/tour\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li>See DropBox\u2019s <a href=\"https:\/\/www.dropbox.com\/business\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing.<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Google Drive &#8211; Free with Gmail account\n<ul>\n<li>Google Drive is a file-sharing tool similar to Dropbox but offered for free if you have a Google account. This is ideal for anyone already using G Suite services who have documents they often need to collaborate on.<\/li>\n<li>Read more about Google Drive\u2019s features <a href=\"https:\/\/www.google.com\/drive\/using-drive\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/wetransfer.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">WeTransfer<\/a> &#8211; Limited free version available\n<ul>\n<li>Another very similar service to DropBox and Google Drive is WeTransfer. WeTransfer is ideal for those who are not tech-savvy, don\u2019t use G Suite products, and don\u2019t need the additional features of DropBox.<\/li>\n<li>Read more about WeTransfer <a href=\"https:\/\/wetransfer.com\/about\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Project Management<\/strong><\/p>\n<ul>\n<li><a href=\"http:\/\/asana.com\" target=\"_blank\" rel=\"noopener noreferrer\">Asana<\/a> &#8211; Free version available\n<ul>\n<li>Asana is a task-oriented project management tool that offers many different features to make workflow easy for teams. Read more about if Asana is right for you <a href=\"https:\/\/www.techradar.com\/reviews\/asana\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<li>See Asana\u2019s <a href=\"https:\/\/asana.com\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/trello.com\/en-US\" target=\"_blank\" rel=\"noopener noreferrer\">Trello<\/a> &#8211; Free version available\n<ul>\n<li>Trello is a card-based project management tool that works best for visual thinkers. Read more about if Tello is right for you <a href=\"https:\/\/www.keepproductive.com\/blog\/is-trello-right-for-me\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/airtable.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Airtable<\/a> &#8211; Free version available\n<ul>\n<li>If you love keeping track of your tasks in spreadsheets, Airtable is the project management tool for you. Airtable\u2019s features allow you to collaborate and organize your tasks easily with its user-friendly interface. Read more about if Airtable is right for you <a href=\"https:\/\/project-management.com\/pros-and-cons-of-using-airtable-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<li>See Airtable\u2019s <a href=\"https:\/\/airtable.com\/pricing\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"http:\/\/monday.com\" target=\"_blank\" rel=\"noopener noreferrer\">com<\/a> &#8211; Paid\n<ul>\n<li>If you love spreadsheets but need just a few more features, Monday.com may be a good fit for you. Read more about if Monday.com is right for you <a href=\"https:\/\/www.techradar.com\/reviews\/mondaycom\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a>.<\/li>\n<li>See Monday.com\u2019s <a href=\"https:\/\/monday.com\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Password Management and Sharing<\/strong><\/p>\n<p>Cybersecurity is incredibly important in today\u2019s world, and when working as a remote team, it\u2019s essential to keep your company\u2019s digital world safe. Sharing passwords via email or text is not secure, and sharing via phone can get cumbersome. Streamline your password sharing using a secure password management system. Both of the below systems offer:<\/p>\n<ul>\n<li>Username and password storage and organization<\/li>\n<li>Ability to share specific login information with others<\/li>\n<li>Advanced security features<\/li>\n<\/ul>\n<p>See a full comparison of the two platforms below <a href=\"https:\/\/zapier.com\/blog\/lastpass-vs-1password\/#Comparison\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> to help you decide which is the right fit for your team.<\/p>\n<ul>\n<li><a href=\"https:\/\/1password.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">1Password<\/a> &#8211; Paid\n<ul>\n<li>See 1Password\u2019s <a href=\"https:\/\/1password.com\/teams\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/www.lastpass.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">LastPass Business<\/a> &#8211; Paid\n<ul>\n<li>See LastPass\u2019s <a href=\"https:\/\/www.lastpass.com\/plans\" target=\"_blank\" rel=\"noopener noreferrer\">plans and pricing<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Disclaimer: This blog post was written in April 2020. Plans, pricing, and features may change over time.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>For many small business owners, the abrupt switch to remote work due to the COVID-19 pandemic has been a hard transition because we haven\u2019t before needed the tools to enable remote work. As we quickly discovered, there were no shortage of tools for operating a business remotely&#8211;but which ones to use? In this blog post [&hellip;]<\/p>\n","protected":false},"author":701,"featured_media":8024,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[44],"tags":[],"class_list":["post-8027","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/posts\/8027","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/users\/701"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/comments?post=8027"}],"version-history":[{"count":1,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/posts\/8027\/revisions"}],"predecessor-version":[{"id":8030,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/posts\/8027\/revisions\/8030"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/media\/8024"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/media?parent=8027"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/categories?post=8027"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/web.uri.edu\/risbdc\/wp-json\/wp\/v2\/tags?post=8027"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}