{"id":4554,"date":"2026-06-05T14:03:54","date_gmt":"2026-06-05T18:03:54","guid":{"rendered":"https:\/\/web.uri.edu\/riskmanagement\/?page_id=4554"},"modified":"2026-06-23T15:49:46","modified_gmt":"2026-06-23T19:49:46","slug":"protecting-minors-program-requirements","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/riskmanagement\/protecting-minors-program-requirements\/","title":{"rendered":"Protecting Minors – Program Requirements"},"content":{"rendered":"\n

The University of Rhode Island is committed to protecting the health, safety, and well-being of minors participating in programs and activities. All programs involving minors must comply with the University\u2019s Policy on Protecting Minors and its accompanying procedures. <\/p>\n\n\n\n

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This page provides a high-level overview to help program organizers understand their responsibilities. For complete requirements, visit the following:<\/p>\n<\/div>\n<\/div>\n\n\n\n

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policy on protecting minors<\/a><\/div>\n\n\n\n
procedures<\/a><\/div>\n\n\n\n
forms<\/a><\/div>\n<\/div>\n\n\n\n
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Core Requirements (at a glance)<\/h2>\n\n\n\n

All programs involving minors must complete registration and meet safety requirements; however, specific obligations vary by program type. This table provides a high-level summary for URI personnel coordinating these activities. URI personnel should refer to the detailed procedures linked above for complete requirements and step-by-step guidance. Families should refer to program-specific materials for detailed guidance.<\/p>\n\n\n\n

REQUIREMENT<\/th>URI COVERED ACTIVITY<\/th>THIRD-PARTY COVERED ACTIVITY<\/th>K-12 SCHOOL-SUPERVISED ACTIVITY<\/th><\/tr><\/thead>
Who runs it?<\/strong><\/td>URI department\/program<\/td>External organization (even if URI employee acting privately)<\/td>Accredited K\u201312 school\/district<\/td><\/tr>
Annual Registration Required?:<\/strong><\/td>Yes (\u2265 30 days in advance)

Registration Form<\/a><\/td>		Yes (\u2265 30 days in advance)

Registration Form<\/a><\/td>		Yes (\u2265 30 days in advance)

Registration Form<\/a><\/td><\/tr>
Participant Forms Required?:<\/strong><\/td>Yes<\/td>Third-party responsibility<\/td>No<\/td><\/tr>
– Assumption of Risk<\/td>Yes
Assumption of Risk & Release Form<\/a><\/td>		Yes
Assumption of Risk & Release Form<\/a><\/td>		No<\/td><\/tr>
– Health History<\/td>Yes<\/td>Third-party responsibility<\/td>No<\/td><\/tr>
– Pick-up Authorization<\/td>Yes<\/td>Third-party responsibility<\/td>No<\/td><\/tr>
– Minors in Labs<\/td>Minors in Labs Release Form (If applicable)<\/a><\/td><\/a>Minors in Labs Release Form (If applicable)<\/a><\/td><\/a>Minors in Labs Release Form (If applicable)<\/a><\/td><\/tr>
Additional Required Form(s)?:<\/strong><\/td>No<\/td>No<\/td>K-12 School\u2013Supervised Covered Activities Attestation Form <\/a><\/td><\/tr>
Contracts Required?:<\/strong><\/td>No<\/td>Yes

– Athletics\/recreation-only use:<\/strong> Contract issued by Campus Recreation.
– Multi-department services (e.g., housing, dining, other facilities):<\/strong> Contracted through Conference Services.
<\/td>		No<\/td><\/tr>
Insurance Coverage?:<\/strong><\/td>Covered under URI insurance<\/td>Organizer must provide Certificate of Insurance (COI) in compliance with Campus Rec\/Conference Services contract

Purchase Camp Insurance<\/a><\/td>		K-12 school\/district responsibility<\/td><\/tr>
Background Checks<\/strong> Required?:<\/strong><\/td>Yes
URI HR conducts employee checks<\/td>		Yes
Third-party responsibility, with the exception of URI employees, who are conducted by URI Human Resources<\/td>		As required by accredited K\u201312 school\/district (URI staff must comply separately)<\/td><\/tr>
Training Required?:<\/strong><\/td>Yes<\/td>Yes<\/td>School\/district staff training accepted; URI staff must complete URI training<\/td><\/tr>
<\/td>Behavior Expectations Acknowledgement Form<\/a><\/td>Behavior Expectations Acknowledgement Form<\/a><\/td>Behavior Expectations Acknowledgement Form<\/a><\/td><\/tr>
<\/td>Shine a Light Video Training<\/a><\/td>Shine a Light Video Training<\/a><\/td>Shine a Light Video Training<\/a><\/td><\/tr>
Transportation Rules:<\/strong><\/td>Policy & Driver Authorization<\/a>

Golf Cart Safety<\/a>
<\/td>		Organizer responsible; URI staff must be compliant with Policy & Driver Authorization<\/a>

Golf Cart Safety<\/a><\/td>		Accredited K\u201312 school\/district responsibility, with the exception of URI employees, who must be compliant with Policy & Driver Authorization<\/a>

Golf Cart Safety<\/a><\/td><\/tr>
Housing\/Dining Coordination:<\/strong><\/td>URI Housing <\/a>

URI Dining Services<\/a><\/td>		Conference Services<\/a><\/td>Case-by-case<\/td><\/tr>
Record Retention (Forms):<\/strong><\/td>3 years<\/td>3 years<\/td>Limited (since most forms not required)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
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Reporting Concerns or Suspected Abuse of Minors<\/h2>\n\n\n\n

The University of Rhode Island is committed to the safety and well\u2011being of all minors participating in University\u2011related programs and activities. All members of the University community and all individuals involved in Covered Activities have a legal and ethical obligation to take action if they have concerns about a minor\u2019s safety.<\/p>\n\n\n\n

Mandatory Reporting Requirement<\/h3>\n\n\n\n

Under Rhode Island law, any person who has reasonable cause to know or suspect that a minor has been abused or neglected is required to report this information<\/strong>. Any doubt regarding whether to report should be resolved in favor of making a report.<\/p>\n\n\n\n

How to Report<\/h3>\n\n\n\n

If a minor is in immediate danger or a medical emergency exists:<\/strong><\/p>\n\n\n\n