{"id":3096,"date":"2023-09-29T14:44:19","date_gmt":"2023-09-29T18:44:19","guid":{"rendered":"https:\/\/web.uri.edu\/purchasing\/?page_id=3096"},"modified":"2025-02-25T08:25:30","modified_gmt":"2025-02-25T13:25:30","slug":"book","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/strategic-procurement\/travel\/book\/","title":{"rendered":"Book Your Travel &#8211; Deprecated"},"content":{"rendered":"\n<h1 class=\"wp-block-heading entry-title\">Travel<\/h1>\n\n\n<section class=\"cl-wrapper cl-menu-wrapper\"><nav id=\"\" class=\"cl-menu  \" data-name=\"travel\" data-show-title=\"0\"><ul id=\"menu-travel\" class=\"cl-menu-list cl-menu-list-no-js\"><li id=\"menu-item-3088\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3088\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/\">Overview<\/a><\/li>\n<li id=\"menu-item-3100\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3100\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/getting-started\/\">Getting Started<\/a><\/li>\n<li id=\"menu-item-3992\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3992\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/airfare\/\">Airfare<\/a><\/li>\n<li id=\"menu-item-4024\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4024\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/direct-travel\/\">Direct Travel<\/a><\/li>\n<li id=\"menu-item-3976\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3976\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/rental-vehicles\/\">Rental Vehicles<\/a><\/li>\n<li id=\"menu-item-3991\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3991\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/personal-vehicle\/\">Personal Vehicle<\/a><\/li>\n<li id=\"menu-item-4205\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4205\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/documentation\/\">Documentation<\/a><\/li>\n<li id=\"menu-item-3118\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3118\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/expense-reports\/\">Expense Reports<\/a><\/li>\n<li id=\"menu-item-3943\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3943\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/per-diem\/\">Per Diem<\/a><\/li>\n<li id=\"menu-item-3089\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3089\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/travel-card\/\">Travel Card<\/a><\/li>\n<li id=\"menu-item-4190\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-4190\"><a href=\"https:\/\/uri0.sharepoint.com\/:u:\/r\/sites\/travel-training\/SitePages\/Home.aspx?csf=1&#038;web=1&#038;e=aubZAZ\">Training<\/a><\/li>\n<\/ul><\/nav><\/section>\n\n\n\n<h2 class=\"wp-block-heading\">Book Your Travel<\/h2>\n\n\n\n<p>*All travelers leaving the State of Rhode Island must have an <strong>approved<\/strong> TA in the system <strong>before<\/strong> booking any travel arrangements. Traveling without an approved TA puts the traveler at risk of bearing financial responsibility for any expenses incurred. TA&#8217;s are required even if expenses will be covered by an outside organization.*<\/p>\n\n\n\n<p>Note: the policy on booking airfare varies by destination (domestic or foreign) and fund.<\/p>\n\n\n<section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \"><h1>Airfare Policy<\/h1><p><b>Domestic Travel<\/b>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n<ul>\n<li>Funds 110, 500, &amp; 401: Travelers may book travel independently with reasonable efforts to minimize costs.<\/li>\n<li>Fund 100 &amp; all other funds: Travelers are required to book through the State of Rhode Island&#8217;s approved travel agency<\/li>\n<\/ul>\n<p><i>Domestic travel exception: Travelers may book independently if the cost is significantly less than booking through the state\u2019s approved travel agency, however, you must provide a written quote from the agency noting their price for the same itinerary<\/i><\/p>\n<p><b>Foreign Travel:<\/b><\/p>\n<ul>\n<li>All Funds: Travel must be booked through the State of Rhode Island&#8217;s approved travel agency.<\/li>\n<\/ul>\n<p><\/p><\/div><\/section>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\" \/>\n\n\n<div class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout right  \"><h1>Athletics Travel<\/h1><p>Athletics departments will continue to use Short&#8217;s Travel Management to book travel arrangements for coaches, teams, and other athletics-associated trips. See the Athletics Travel page for more details&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n<p><a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/purchasing\/travel\/book\/athletics-travel\/\" title=\"\">Athletics Travel<\/a><\/p><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">State of Rhode Island Travel Agency<\/h2>\n\n\n\n<p>Direct Travel provides travel services, including airfare, car rental, lodging and ground transportation for all individuals traveling on University of Rhode Island funds. Employees will make the arrangements directly with the travel agency. Students and guests will have an employee book for them.<\/p>\n\n\n\n<p>An approved travel authorization (TA) number and four-digit department code will be required to confirm travel arrangements have been made with the approved travel agency.<\/p>\n\n\n<section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \"><h1>Direct Travel<\/h1><p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n<div class=\"cl-tiles\" style=\"width: 300px;float: right;margin-left: 40px\"><a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/wp-content\/uploads\/sites\/150\/EXISTING-USERS-LOGGING-IN.pdf\" title=\"\">Existing Users - Logging In<\/a><br \/>\n<a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/wp-content\/uploads\/sites\/150\/Direct-Travel-New-Users_URI-Link.pdf\" title=\"\">New User Registration<\/a><br \/>\n<a class=\"cl-button  \" href=\"https:\/\/www.graspdata.com\/Public\/PrintInvoice.aspx?agency=AAECAD099A274EC2A08DDAC81294167D\" title=\"\">Retrieve Itineraries<\/a><br \/>\n<a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/wp-content\/uploads\/sites\/150\/Direct2U-Itinerary_Client-Training-Document.pdf\" title=\"\">Direct Travel Itinerary Training<\/a><\/div>\n<p>As of April 2021, Short&#8217;s Travel has been replaced by Direct Travel. Existing travel profiles, including preferences, loyalty numbers, unused tickets, etc. have automatically transferred to Direct Travel.<\/p>\n<p><b>Direct Travel Contact Information<\/b><br \/>\nBusiness Hours: weekdays, 8 a.m.-8 p.m. CT<br \/>\nEmergency Travel Service &#8211; after hours service fee will apply<br \/>\nOnline Booking and Travel Portal: <a href=\"https:\/\/www.concursolutions.com\/nui\/signin\">www.concursolutions.com<\/a><br \/>\nTravel Agent: 866.498.7436<br \/>\nEmail: <a href=\"mailto:corporatealo@dt.com\">corporatealo@dt.com<\/a><br \/>\n<\/p><\/div><\/section>\n\n\n<div class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout right  \"><p><\/p>\n<h3>Combined Personal and<br \/>\nBusiness Travel<\/h3>\n<p>When a traveler decides to combine personal and business travel, regardless of the type of transportation, the amount reimbursed will be only for the costs directly related to the purpose of the business. Quote comparisons must be included to show personal travel did not result in increased cost to URI.<\/p>\n<p><a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/wp-content\/uploads\/sites\/150\/Personal_Time_with_Business_Travel-2022.pdf\" title=\"\">Learn the Details<\/a><\/p><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">International Travel Insurance<\/h3>\n\n\n\n<p>Insurance is provided by the University for all travelers. Registration is required and can be completed by following the link below. <a class=\"cl-button  \" href=\"https:\/\/web.uri.edu\/purchasing\/travel\/insurance\/\" title=\"\">Insurance Information<\/a><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Students, Internal Payroll Employees, and Guest Travel<\/h2>\n\n\n\n<p>Only URI state employees will have a Direct Travel Concur profile to book travel. Undergraduate students, graduate students, Internal Payroll employees and guests are required to have a URI employee book their travel. The URI representative booking the travel should be the person they are reporting to. In the case of an undergraduate or graduate student, the URI representative should be a professor or supervisor. In the case of an Internal Payroll employee, the URI representative should be a supervisor. In the case of a guest, the URI representative should be the department or Human Resource liaison.<\/p>\n\n\n\n<p>Student &amp; Guest Travel Instructions Coming Soon<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\" \/>\n\n\n\n<div class=\"button-list\" style=\"width: 300px;float: right;margin-left: 40px\">\n<div><a class=\"cl-button   prominent\" href=\"https:\/\/web.uri.edu\/purchasing\/travel\/vehicle-rental\/\" title=\"\">Rental Vehicles<\/a><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Rental Vehicles<\/h3>\n\n\n\n<p>Travelers who require a rental vehicle to conduct University-related business should refer to the Rental Vehicle page for the approval and reservation process. Please note: URI will not reimburse for the cost of adding insurance to a reservation, as insurance is included through our contracts with Enterprise and National, or through the Office of Risk Management when booking through a non-preferred agency.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\">Travel for Sponsored Research<\/h3>\n\n\n\n<p>If your travel is funded by a grant from the government, you must use a U.S. air carrier service for all air travel and cargo transportation services.<\/p>\n\n\n\n<div class=\"cl-tiles halves\">\n<div><a class=\"cl-button block-level \" href=\"http:\/\/www.gsa.gov\/portal\/content\/103191\" title=\"\">Fly America Act<\/a><\/div>\n<div><a class=\"cl-button block-level \" href=\"https:\/\/www.transportation.gov\/policy\/aviation-policy\/certificated-air-carriers-list\" title=\"\">US Certified Air Carriers<\/a><\/div>\n<div><a class=\"cl-button block-level \" href=\"https:\/\/web.uri.edu\/wp-content\/uploads\/sites\/150\/flyamericawaivercklistedit.pdf\" title=\"\">Fly America Act Waiver Checklist<\/a><\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Travel Book Your Travel *All travelers leaving the State of Rhode Island must have an approved TA in the system before booking any travel arrangements. Traveling without an approved TA puts the traveler at risk of bearing financial responsibility for any expenses incurred. TA&#8217;s are required even if expenses will be covered by an outside [&hellip;]<\/p>\n","protected":false},"author":1338,"featured_media":0,"parent":3079,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3096","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3096","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/users\/1338"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/comments?post=3096"}],"version-history":[{"count":5,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3096\/revisions"}],"predecessor-version":[{"id":4099,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3096\/revisions\/4099"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3079"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/media?parent=3096"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}