{"id":3740,"date":"2025-02-12T12:49:39","date_gmt":"2025-02-12T17:49:39","guid":{"rendered":"https:\/\/web.uri.edu\/strategic-procurement\/?page_id=3740"},"modified":"2025-05-09T09:53:26","modified_gmt":"2025-05-09T13:53:26","slug":"airfare","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/strategic-procurement\/travel\/airfare\/","title":{"rendered":"Airfare"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Travel<\/h2>\n\n\n<section class=\"cl-wrapper cl-menu-wrapper\"><nav id=\"\" class=\"cl-menu  \" data-name=\"travel\" data-show-title=\"0\"><ul id=\"menu-travel\" class=\"cl-menu-list cl-menu-list-no-js\"><li id=\"menu-item-3088\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3088\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/\">Overview<\/a><\/li>\n<li id=\"menu-item-3100\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3100\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/getting-started\/\">Getting Started<\/a><\/li>\n<li id=\"menu-item-3992\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3992\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/airfare\/\">Airfare<\/a><\/li>\n<li id=\"menu-item-4024\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4024\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/direct-travel\/\">Direct Travel<\/a><\/li>\n<li id=\"menu-item-3976\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3976\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/rental-vehicles\/\">Rental Vehicles<\/a><\/li>\n<li id=\"menu-item-3991\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3991\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/personal-vehicle\/\">Personal Vehicle<\/a><\/li>\n<li id=\"menu-item-4205\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4205\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/documentation\/\">Documentation<\/a><\/li>\n<li id=\"menu-item-3118\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3118\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/expense-reports\/\">Expense Reports<\/a><\/li>\n<li id=\"menu-item-3943\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3943\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/per-diem\/\">Per Diem<\/a><\/li>\n<li id=\"menu-item-3089\" class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-3089\"><a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/travel-card\/\">Travel Card<\/a><\/li>\n<li id=\"menu-item-4190\" class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-4190\"><a href=\"https:\/\/uri0.sharepoint.com\/:u:\/r\/sites\/travel-training\/SitePages\/Home.aspx?csf=1&#038;web=1&#038;e=aubZAZ\">Training<\/a><\/li>\n<\/ul><\/nav><\/section>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h3 class=\"wp-block-heading\" id=\"Travel-Authorization\">Approved Travel Authorization<\/h3>\n\n\n\n<p>All travelers leaving the State of Rhode Island must have an&nbsp;<strong>approved<\/strong>&nbsp;Travel Authorization (TA) in the system&nbsp;<strong>before<\/strong>&nbsp;booking any travel arrangements. Traveling without an approved TA puts the traveler at risk of bearing financial responsibility for any expenses incurred. TA\u2019s are required even if expenses will be covered by an outside organization.<\/p>\n\n\n\n<p>Note: the policy on booking airfare varies by destination (domestic or foreign) and fund.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<h3 class=\"wp-block-heading\">Page Sections<\/h3>\n\n\n\n<p><a href=\"#Travel-Authorization\" data-type=\"internal\" data-id=\"#Travel-Authorization\">Travel Authorizations<\/a><br><a href=\"#Airfare-Booking-Policy\" data-type=\"internal\" data-id=\"#Airfare-Booking-Policy\">Airfare Booking Policy<\/a><br><a href=\"#fly-america-act\" data-type=\"internal\" data-id=\"#fly-america-act\">Fly America Act<\/a><br><a href=\"#combined-travel\" data-type=\"internal\" data-id=\"#combined-travel\">Combined Business &amp; Personal Travel<\/a><br><a href=\"#international-travel-insurance\" data-type=\"internal\" data-id=\"#international-travel-insurance\">International Travel Insurance<\/a><br><a href=\"#china-russia\">Travel to China or Russia &#8211; ITS Cyber Security<\/a><sup><br><\/sup><\/p>\n<\/div>\n<\/div>\n\n\n<section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \"><p><\/p>\n<h2 id=\"Airfare-Booking-Policy\">Airfare Booking Policy<\/h3>\n<p><b>Domestic Travel<\/b><\/p>\n<ul>\n<li>Funds 110, 500, &amp; 401: Travelers may book travel independently with reasonable efforts to minimize costs.<\/li>\n<li>Fund 100 &amp; all other funds: Travelers are required to book through the State of Rhode Island&#8217;s approved travel agency, <a href=\"https:\/\/web.uri.edu\/strategic-procurement\/travel\/direct-travel\/\">Direct Travel<\/a>.<\/li>\n<\/ul>\n<p><i>Domestic travel exception: Travelers may book independently if the cost is significantly less than booking through the state\u2019s approved travel agency, however, you must provide a written quote from the agency noting their price for the same itinerary<\/i><\/p>\n<p><b>Foreign Travel:<\/b><\/p>\n<ul>\n<li>All Funds: Travel must be booked through the State of Rhode Island&#8217;s approved travel agency.<\/li>\n<\/ul>\n<p><\/p><\/div><\/section>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"fly-america-act\">Fly America Act<\/h3>\n\n\n\n<p>When booking international travel on a federal grant, all travelers must ensure they are compliant with the Fly America Act. Per the US GSA: All air travel and cargo transportation services funded by the federal government are required to use a \u201cU.S. flag\u201d air carrier service or be a foreign carrier that code shares with a U.S. flag air carrier.<\/p>\n\n\n\n<p><strong>Please notify Direct Travel that you need to be Fly America Act compliant when booking, as the agents are not aware of the funding source being used.<\/strong><\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><a class=\"cl-button  \" href=\"https:\/\/www.gsa.gov\/policy-regulations\/policy\/travel-management-policy-overview\/fly-america-act?gad_source=1&amp;gclid=CjwKCAiArLyuBhA7EiwA-qo80ICDuMelTJREN8dEKnJQJ6e8GyYcbZGLhYtg-VnbEnwJk9fLDuC9ZxoCtagQAvD_BwE\" title=\"\">Fly America Act<\/a><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><a class=\"cl-button  \" href=\"https:\/\/www.transportation.gov\/policy\/aviation-policy\/certificated-air-carriers-list\" title=\"\">US Certified Air Carriers<\/a><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><a class=\"cl-button  \" href=\"https:\/\/drive.google.com\/uc?export=download&amp;id=1mw0-W6AeByvOL4bXEw1hh8RoNLpfNdDL\" title=\"\">Fly America Act Waiver Checklist<\/a><\/div>\n<\/div>\n\n\n\n<p><strong>Open Skies Agreements<\/strong><\/p>\n\n\n\n<p>\u201cOpen Skies Agreements\u201d are bilateral or multilateral agreements between the U.S. Government and the governments of foreign countries that allow travelers to use foreign air carriers from these countries for government-funded international travel. Many Open Skies Agreements exist but only (4) four agreements meet Fly America Act requirements. The United States currently has Open Skies Agreements in effect with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>European Union (28 countries) (Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, including Iceland and Norway)<\/li>\n\n\n\n<li>Australia<\/li>\n\n\n\n<li>Switzerland<\/li>\n\n\n\n<li>Japan<\/li>\n<\/ul>\n\n\n\n<p>The agreement with the European Union permits the use of an EU air carrier for travel outside the United States. Iceland and Norway are not EU members, but are members of the EU air treaty. This is the only one of these four agreements that allows for an origin or destination in a third country as long as the flight stops in the EU.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"combined-travel\">Combined Personal and<br>Business Travel<\/h3>\n\n\n\n<p>When a traveler decides to combine personal and business travel, regardless of the type of transportation, the amount reimbursed will be only for the costs directly related to the purpose of the business. Quote comparisons must be included to show personal travel did not result in increased cost to URI.<\/p>\n\n\n<a class=\"cl-button  \" href=\"https:\/\/drive.google.com\/uc?export=download&amp;id=1ElLvcbtqSZHm92b6gO1A0GIQ1m0j67GF\" title=\"\">Learn the details<\/a>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"international-travel-insurance\">International Travel Insurance<\/h3>\n\n\n\n<p>Insurance is provided by the University for all travelers. Registration is required and can be completed by following this link: <a href=\"https:\/\/web.uri.edu\/purchasing\/travel\/insurance\/\" data-type=\"link\" data-id=\"https:\/\/web.uri.edu\/purchasing\/travel\/insurance\/\">Insurance Information<\/a><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"china-russia\">Travel to China or Russia<\/h3>\n\n\n\n<p>If travelling to China or Russia, please refer to and follow URI&#8217;s ITS directives regarding cyber and information security.<\/p>\n\n\n<a class=\"cl-button  \" href=\"https:\/\/its.uri.edu\/itsec\/travel-to-china-or-russia\/\" title=\"\">uri ITS &#8211; Travel to russia or china<\/a>","protected":false},"excerpt":{"rendered":"<p>Travel Approved Travel Authorization All travelers leaving the State of Rhode Island must have an&nbsp;approved&nbsp;Travel Authorization (TA) in the system&nbsp;before&nbsp;booking any travel arrangements. Traveling without an approved TA puts the traveler at risk of bearing financial responsibility for any expenses incurred. TA\u2019s are required even if expenses will be covered by an outside organization. Note: [&hellip;]<\/p>\n","protected":false},"author":5157,"featured_media":0,"parent":3079,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-3740","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3740","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/users\/5157"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/comments?post=3740"}],"version-history":[{"count":4,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3740\/revisions"}],"predecessor-version":[{"id":4337,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3740\/revisions\/4337"}],"up":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/pages\/3079"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/strategic-procurement\/wp-json\/wp\/v2\/media?parent=3740"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}