{"id":3591,"date":"2014-11-25T13:17:00","date_gmt":"2014-11-25T18:17:00","guid":{"rendered":"https:\/\/web.uri.edu\/studentsenate\/?p=3591"},"modified":"2014-11-25T13:17:00","modified_gmt":"2014-11-25T18:17:00","slug":"finance-9-17-2012","status":"publish","type":"post","link":"https:\/\/web.uri.edu\/studentsenate\/finance-9-17-2012\/","title":{"rendered":"Finance 9-17-2012"},"content":{"rendered":"<p><strong>MEETING START TIME: <\/strong>4:00pm<\/p>\n<p><strong>ATTENDANCE: <\/strong>Stewart, Weinreich, Sit, Murphy, Nowinowski<\/p>\n<p><strong>COMMITTEE DISCUSSION: <\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Musician Guild asking for money for Amplifiers without which, concerts cannot be held<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Musician\u2019s Guild \u2013 hosting concerts<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Over the summer, the power amp died during the orientation show<\/p>\n<ul>\n<li>Classic PA failure<\/li>\n<li>May have been because the monitors and speakers were ru off the same system<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Power Amp = device that allows the PA system to work<\/p>\n<p>o\u00a0\u00a0 Sound cannot be run without a power amp<\/p>\n<p>o\u00a0\u00a0 Monitors need a second power amp to provide sound for the performers<\/p>\n<ul>\n<li>Why need two if only one failed?<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Musician\u2019s guild talked to WRIU<\/p>\n<ul>\n<li>WRIU says that the Power amp should be able to provide double the power of the speakers<\/li>\n<li>Running the Monitors and Speakers are not recommended<\/li>\n<li>Didn\u2019t know how needed the double amps are until talked to WRIU<\/li>\n<li>That\u2019s why it wasn\u2019t included in the earlier requests<\/li>\n<li>Events coming up<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 SAA asked about a workshop for Sound Tech<\/p>\n<p>o\u00a0\u00a0 Miss URI wanted sound tech<\/p>\n<ul>\n<li>Equipment purchased on April 23rd \u2013<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 $2600 granted and another $300 for cables was asked the week before April 23rd 2012<\/p>\n<p>o\u00a0\u00a0 No getting around that Sound is expensive stuff<\/p>\n<p>o\u00a0\u00a0 Lots of equipment was purchased<\/p>\n<ul>\n<li>Mostly lights as that was the main focus<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Monitors, Microphones, speakers<\/p>\n<ul>\n<li>The amp was not expected to fail<\/li>\n<li>April 23rd \u2013 need not be considered category for the capital improvements<\/li>\n<li>Money is in the Guild\u2019s fundraising account<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 The Guild does not have a budget right now<\/p>\n<ul>\n<li>Tricky to take money from the budget because the fundraising is the reserve account<\/li>\n<li>When a performer is to be brought in, money is needed.<\/li>\n<li>The Fundraising money is money for investments<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 The Guild does not have a budget for continuous programming<\/p>\n<ul>\n<li>Very few groups have any money dedicated to solely funding programming<\/li>\n<li>SEC, Dance Till Dawn<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>o\u00a0\u00a0 We did put together a grant request to Guitar Center which included the Amps<\/p>\n<p>o\u00a0\u00a0 Stewart: I just think that they should contribute some to it.<\/p>\n<ul>\n<li>Maintenance Schedule<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Most of the equipment was purchased from the funds granted April 23rd<\/p>\n<ul>\n<li>The equipment should last a long time.<\/li>\n<li>Payment<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Stewart: It\u2019s not unreasonable to have them contribute $300 to the purchase of the Amps<\/p>\n<p>o\u00a0\u00a0 Weinreich: We can make<\/p>\n<ul>\n<li>Cost Deal<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Found the Crown Amp on Northern Sound and Lights for 788.24 + 28.44 S&amp;H<\/p>\n<ul>\n<li>All in favor of $880.90 for the Crown XTi Amp<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 5\/0\/0 \u2013 All in favor<\/p>\n<ul>\n<li>Capital Improvements<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 We need to think about how much is reasonable capital improvements for a group<\/p>\n<ul>\n<li>o<\/li>\n<li>Discussion\/ Summary<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Quidditch Club Asking for Space and Safety at the cost of $481.17<\/p>\n<ul>\n<li>Zara Collier \u2013 President has to leave to class<\/li>\n<li>Things Asked<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 First Aid Kit<\/p>\n<ul>\n<li>All Students have signed waiver forms<\/li>\n<li>Compression packs<\/li>\n<li>Neosporin<\/li>\n<li>Ice Packs<\/li>\n<li>Concerns about having a trained person on treating injuries<\/li>\n<li>Club will look into getting trained on treating injuries<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Tents<\/p>\n<ul>\n<li>Earlier, a rain storm happened during a meet<\/li>\n<li>Equipment was damaged<\/li>\n<li>A student almost got pneumonia<\/li>\n<li>Addressed concerns:<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Storage space now exists<\/p>\n<ul>\n<li>Cost<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Upgrade Funds \u2013 If we pay 150 now for the whole deal versus $200 for the lower end stuff<\/p>\n<p>&nbsp;<\/p>\n<p>Dues for the Quidditch association<\/p>\n<ul>\n<li>Approval of Quidditch Club\u2019s Request for $481.17\n<ul>\n<li>5\/0\/0 All in favor<\/li>\n<li>The Request does not need to go to full senate<\/li>\n<li>This is the first piece of paperwork signed by Stewart! How official!<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Hired an Inventory Tech<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Perhaps the Quidditch stuff will be on the first order of things to do<\/li>\n<li>Can\u2019t Hire Senators,<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>o\u00a0\u00a0 Murphy: \u201cWhat about for senate assassinations? Put that in the Minutes\u201d<\/p>\n<ul>\n<li>Come in Monday to sign the contract to start<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Stewart: How exciting!<\/p>\n<ul>\n<li>Renaissance hasn\u2019t used the money granted last year to pay for Photoshop<\/li>\n<li>Granted the money but they haven\u2019t used it<\/li>\n<li>They can come in to get it approved if they fill in the paperwork<\/li>\n<li>Requires just the Finance Chair<\/li>\n<li>Airsoft Club hasn\u2019t used the money granted last year to pay for the weapons chest<\/li>\n<li>Same as Renaissance<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Come in with the paperwork and then it will be approved<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>Finance Handbook<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Changed all the SPO references to SEA<\/li>\n<li>Part 3 Section G<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Finance in the Bylaws does have the power to derecognize groups after 3 missed Presidents meetings<\/p>\n<p>o\u00a0\u00a0 Put a reminder to let groups know there are repercussions<\/p>\n<p>o\u00a0\u00a0 Required to Sign out when picking up Checks by request of Lori<\/p>\n<p>o\u00a0\u00a0 For Stipends, IRS w-4 Forms are required for contracts<\/p>\n<ul>\n<li>Roll over year to year<\/li>\n<li>Removed the exception \u2013 Part 3 Section H exceptions to policies in this handbook may be made by 3\/4s approval of the Finance Committee and approval of the majority of the Senate<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Murphy \u2013 usually not nit picky but was feeling nit picky at the moment<\/p>\n<p>o\u00a0\u00a0 A) Random Spot for it to be<\/p>\n<p>o\u00a0\u00a0 B) Pretty sure it\u2019s redundant statement<\/p>\n<ul>\n<li>Let\u2019s make sure it\u2019s in there somewhere before we remove it<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Great to move it to the end where they\u2019ve read it all first<\/p>\n<p>o\u00a0\u00a0 Move to Introduction Part 1 new section<\/p>\n<ul>\n<li>Part 4 Section A<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Cash Income for Charity: removed the last sentence<\/p>\n<ul>\n<li>Didn\u2019t make sense<\/li>\n<li>Funds must be deposited funds within 1 business day and donate the funds to charity within 2 weeks<\/li>\n<li>Stewart: Before you can donate to charity, the senate needs to take the amount of student senate money out of the raised funds.<\/li>\n<li>Needs to be reworded<\/li>\n<li>Weinreich: The orgs need to know what will be donateable<\/li>\n<li>Stewart: Anything they spend with Student Senate funds must be reimbursed to senate before donating<\/li>\n<li>Part 4 Section A part 2 Sponsorship<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 \u201cSupport events which they are involved in\u201d<\/p>\n<ul>\n<li>Grammar Change added \u201cin\u201d<\/li>\n<li>Part 4 Section A part 3<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Grants are available for R,M,S<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Removed sentence that says A does not get grants<\/li>\n<li>Weinreich: If it doesn\u2019t specifically say, A orgs are not able to get funding, then it may be construed as simply forgotten and not addressed<\/li>\n<li>\u201cCategory A are not eligible for grants\u201d set at the bottom after \u201cTravel\u201d<\/li>\n<li>Procedure for Applying for Contingency grants<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Removed the statement that committee members will review stuff with email correspondence<\/p>\n<p>o\u00a0\u00a0 Require the paperwork needed to be handed in noon the day of the meeting.<\/p>\n<p>o\u00a0\u00a0 Left out the point that the paperwork will be reviewed for preapproval<\/p>\n<ul>\n<li>Immediate Consideration<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Leave the phrase about the first being a warning but second being a fine<\/p>\n<ul>\n<li>Removed note about Travel<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Once granted money, the money is checked that it is paid to the trip<\/p>\n<ul>\n<li>We don\u2019t check afterwards since it\u2019s already paid towards<\/li>\n<li>Changed Table<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Redid the table<\/p>\n<p>o\u00a0\u00a0 Liked the table but couldn\u2019t edit them<\/p>\n<p>o\u00a0\u00a0 Weinreich: I\u2019ll talk to Holzman about editing the table<\/p>\n<ul>\n<li>Food:<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Remove the list of caterers because we don\u2019t have it<\/p>\n<p>o\u00a0\u00a0 We do not have the list of licenses either<\/p>\n<ul>\n<li>Personal Items<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Money will not be used for the purchase of things that the group members.<\/p>\n<p>o\u00a0\u00a0 Added \u201cor Attendees\u201d<\/p>\n<p>o\u00a0\u00a0 I don\u2019t understand why we don\u2019t want to additional stipulations that say money can\u2019t be used to pay for items above $5 not just for members of the group but also the attendees or participants<\/p>\n<p>o\u00a0\u00a0 Weinreich: Organizations can still use money well.<\/p>\n<ul>\n<li>Stewart: Issue tabled, the change is removed<\/li>\n<li>Gifts<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Added: excluding minor items that are essential to the conduct of the organizations<\/p>\n<ul>\n<li>Instruction Part G<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Instance with Scuba Club \u2013 They got the money and didn\u2019t spend it all as specified \u2013 spend the rest of the money on paying for the members<\/p>\n<p>o\u00a0\u00a0 We should help groups that supplement part of their cost but others do not<\/p>\n<p>o\u00a0\u00a0 Should we not use Senate Funds to encourage participation in Student Organizations<\/p>\n<p>o\u00a0\u00a0 Some Groups need more money than others<\/p>\n<p>o\u00a0\u00a0 Why not make the payment based on a discussion at Finance<\/p>\n<p>o\u00a0\u00a0 I don\u2019t know how you can keep track of it since group membership changes<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>o\u00a0\u00a0 In most instances Senate will pay for 40% of the cost per student; this percentage is to be decided on by the Finance Committee at budgeting<\/p>\n<p>o\u00a0\u00a0 Weinreich: I don\u2019t like choosing hard numbers because we aren\u2019t basing them on any evidence<\/p>\n<ul>\n<li>We need to ask orgs how many students are getting instructed<\/li>\n<li>Gas and Tolls<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Stewart: We cannot grant them both the gas and travel contingency<\/p>\n<p>o\u00a0\u00a0 We supplement the cost of their Punch Passes<\/p>\n<ul>\n<li>The Punch Passes (Rock Gym) are open to all students<\/li>\n<li>Not just for the Outing Clubs<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Weinreich: Not double dipping because they are using funds that have already been put in for the punch passes<\/p>\n<ul>\n<li>Reimbursement<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Added note that Tax will not be reimbursed<\/p>\n<ul>\n<li>Use tax Exempt Form<\/li>\n<li>Purchase Req Recommendations from Lori<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Removed that the vendors are on the website : they are not there<\/p>\n<p>o\u00a0\u00a0 3rd offense of after the fact requisition<\/p>\n<ul>\n<li>150% penalty<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Under the process of filing<\/p>\n<ul>\n<li>Be as detailed as possible with part number\/model\/ etc.<\/li>\n<li>Vendor that does not accept purchase order<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 If they don\u2019t accept as a purchase order, then treat as a requisition to an individual<\/p>\n<ul>\n<li>Appendix B Co Sponsorship<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 Return the line: Funds for supporting other groups\u2019 activities<\/p>\n<ul>\n<li>Vote to approve changes and bring to Senate floor<\/li>\n<\/ul>\n<p>o\u00a0\u00a0 2\/0\/2<\/p>\n<p>o\u00a0\u00a0 Stewart, and Nowinowski: Yay<\/p>\n<p>o\u00a0\u00a0 Weinreich, and Sit: Nay<\/p>\n<p>&nbsp;<\/p>\n<p>Job Ads for a Computer Tech \u2013 We need one.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>MEETING ADJOURNMENT TIME: <\/strong>5:27pm<\/p>\n","protected":false},"excerpt":{"rendered":"<p>MEETING START TIME: 4:00pm ATTENDANCE: Stewart, Weinreich, Sit, Murphy, Nowinowski COMMITTEE DISCUSSION: &nbsp; Musician Guild asking for money for Amplifiers without which, concerts cannot be held &nbsp; Musician\u2019s Guild \u2013 hosting concerts o\u00a0\u00a0 Over the summer, the power amp died during the orientation show Classic PA failure May have been because the monitors and speakers [&hellip;]<\/p>\n","protected":false},"author":581,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[57,58,5],"tags":[],"class_list":["post-3591","post","type-post","status-publish","format-standard","hentry","category-finance-minutes","category-finance-minutes-2012","category-minutes"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/posts\/3591","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/users\/581"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/comments?post=3591"}],"version-history":[{"count":0,"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/posts\/3591\/revisions"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/media?parent=3591"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/categories?post=3591"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/web.uri.edu\/studentsenate\/wp-json\/wp\/v2\/tags?post=3591"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}