{"id":8,"date":"2025-07-23T13:50:06","date_gmt":"2025-07-23T17:50:06","guid":{"rendered":"https:\/\/web.uri.edu\/workday\/?page_id=8"},"modified":"2026-03-30T08:28:04","modified_gmt":"2026-03-30T12:28:04","slug":"about","status":"publish","type":"page","link":"https:\/\/web.uri.edu\/workday\/about\/","title":{"rendered":"About the Project"},"content":{"rendered":"<section class=\"cl-wrapper cl-hero-wrapper\"><div class=\"cl-hero fullwidth   cl-has-accessibility-controls\"><div class=\"cl-hero-proper\"><div class=\"overlay\"><div class=\"block\"><h1>About the Project<\/h1><\/div><\/div><div class=\"still\" style=\"background-image:url(https:\/\/web.uri.edu\/workday\/wp-content\/uploads\/sites\/2283\/About-the-Project-2.jpg);\"><\/div><div class=\"cl-accessibility-controls-container\"><div class=\"cl-accessibility-controls\"><div class=\"cl-accessibility-icon\" title=\"Accessibility controls\">Accessibility controls<\/div><div class=\"cl-accessibility-control cl-accessibility-motion-control cl-accessibility-control-hidden\"><div class=\"cl-accessibility-control-default\"><div class=\"cl-accessibility-control-button\" title=\"Pause motion\">Pause motion<\/div><div class=\"cl-accessibility-control-label\">Motion: <span class=\"cl-accessibility-syntax\">On<\/span><\/div><\/div><div class=\"cl-accessibility-control-alternate\"><div class=\"cl-accessibility-control-button\" title=\"Play motion\">Play motion<\/div><div class=\"cl-accessibility-control-label\">Motion: <span class=\"cl-accessibility-syntax\">Off<\/span><\/div><\/div><\/div><div class=\"cl-accessibility-control cl-accessibility-contrast-control\"><div class=\"cl-accessibility-control-default\"><div class=\"cl-accessibility-control-button\" title=\"Increase text contrast\">Increase text contrast<\/div><div class=\"cl-accessibility-control-label\">Contrast: <span class=\"cl-accessibility-syntax\">Standard<\/span><\/div><\/div><div class=\"cl-accessibility-control-alternate\"><div class=\"cl-accessibility-control-button\" title=\"Reset text contrast\">Reset text contrast<\/div><div class=\"cl-accessibility-control-label\">Contrast: <span class=\"cl-accessibility-syntax\">High<\/span><\/div><\/div><\/div><div class=\"cl-accessibility-system-setting\"><div class=\"cl-accessibility-toggle\" title=\"Apply my preferences site-wide\"><\/div><div class=\"cl-accessibility-toggle-label\">Apply site-wide<\/div><\/div><\/div><\/div><\/div><\/div><\/section>\n\n\n<p>As URI moves to Workday, the project is focused on a clear set of priorities to help the system work well for everyone. These priorities aim to improve how we use data, make everyday tasks simpler, support secure access, and set up Workday in a way that\u2019s sustainable and easy to maintain over time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Project Timeline<\/h2>\n\n\n\n<p>The Workday implementation will be a multi-stage project, spanning over 18 months. For more on the project timeline visit the the <a href=\"https:\/\/web.uri.edu\/workday\/project-progress\/\" data-type=\"link\" data-id=\"https:\/\/web.uri.edu\/workday\/program-progress\/\">Program Progress page<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Readiness Stage: <\/strong>May to December 2025<\/li>\n\n\n\n<li><strong>Planning Stage: <\/strong>January to May 2026<\/li>\n\n\n\n<li><strong>Architect and Configure Stage: <\/strong>Begins May 2026<strong>\u00a0<\/strong><\/li>\n\n\n\n<li><strong>Testing Stage: <\/strong>Begins winter 2026<\/li>\n\n\n\n<li><strong>Go-Live:<\/strong> Fall 2027<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Guiding Principles<\/strong><\/h2>\n\n\n\n<p>Guiding principles help define key criteria for making decisions about the Workday project, promote accountability, encourage innovation, and ensure alignment with organizational priorities and values. These principles are intended to help support the achievement of project goals in a timely and cost-effective way while still meeting the essential requirements of URI and its community. Unless there is a significant and compelling reason to deviate from them, these principles shall take precedence in all project planning and decision-making.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-top is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  gp-box\">\n\n<h3 class=\"wp-block-heading\">Best Practice over Past Practice<\/h3>\n\n\n\n<p>URI will embrace a forward-looking design that prioritizes established best practices to support the campus community.<br><br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading\">Communication and Transparency<\/h3>\n\n\n\n<p class=\"gp-box\">URI is committed to sharing project updates through websites, meetings, stakeholder engagement and direct communication.<br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading gp-box\">Strategic Alignment<br><\/h3>\n\n\n\n<p class=\"gp-box\">URI will examine the costs and benefits of our decisions to ensure alignment with the University&#8217;s strategic priorities in support of operational excellence.<\/p>\n\n<\/div><\/section><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-top is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  gp-box\">\n\n<h3 class=\"wp-block-heading\">As Common as Possible, as Different as Necessary<\/h3>\n\n\n\n<p>URI will standardize and simplify our processes as part of our implementation, reserving complex configuration as an exception.<br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading\">Accessible and Inclusive<br><\/h3>\n\n\n\n<p>URI is committed to accessible and inclusive technology implementation and user support, through inclusive outreach, training materials, activities, and resources.<\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading\">Future Forward<br><\/h3>\n\n\n\n<p>URI will design a sustainable, flexible and scalable system to support our operational needs and campus community, both now and in the future.<br><br><\/p>\n\n<\/div><\/section><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-top is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<h3 class=\"wp-block-heading\">Workday First<\/h3>\n\n\n\n<p>URI will prioritize Workday features and functions unless legal, regulatory, or critical operational requirements necessitate a different approach.<\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n\n\n\n<p><a href=\"https:\/\/web.uri.edu\/workday\/wp-content\/uploads\/sites\/2283\/Workday-Guiding-Principles.pdf\" data-type=\"link\" data-id=\"https:\/\/web.uri.edu\/workday\/wp-content\/uploads\/sites\/2283\/Workday-Guiding-Principles-4.pdf\">Download the Guiding Principles as a PDF<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Program Objectives and Priorities <\/strong><\/h2>\n\n\n\n<p>Workday was selected as the ERP solution to modernize URI\u2019s administrative technology and transform our work from aging systems into the future. Our implementation of Workday will:<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Streamline Processes<\/strong><\/p>\n\n\n\n<p>Replace outdated systems with standardized, efficient workflows that lay the groundwork for operational excellence.<\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:375px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Unify Systems<\/strong><\/p>\n\n\n\n<p>Integrate core administrative functions across human resources, payroll, finance, grant accounting, and faculty appointments to improve data accuracy, transparency, and accessibility.<\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:300px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Enhance the Employee Experience<\/strong><\/p>\n\n\n\n<p>Expand self-service capabilities and simplify everyday tasks to improve usability and reduce administrative burden.<\/p>\n\n<\/div><\/section><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:225px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Support Data-Informed Decisions<\/strong><\/p>\n\n\n\n<p>Deliver timely, reliable data that empowers informed decision-making at every level of the university.<br><br><br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:225px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Ensure Long-Term Sustainability<\/strong><\/p>\n\n\n\n<p>Transition to a secure, cloud-based ERP platform that is consistently updated and reliably supported.<br><br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:225px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Enable Flexible Tools<\/strong><\/p>\n\n\n\n<p>Deploy modern, integrated tools that support collaboration, adaptability, and the evolving needs of the university.<br><br><br><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:225px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Align with State Systems<\/strong><\/p>\n\n\n\n<p>Coordinate with the State of Rhode Island\u2019s Workday implementation to ensure compatibility and promote shared efficiencies.<\/p>\n\n<\/div><\/section><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Project Scope<\/strong><\/h2>\n\n\n\n<p>The Workday project scope is cross functional and includes human resources, finance, payroll and academic management at the university. Functions include:<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:375px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong>Human Resources<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Core HR Functions and Employee Self Service&nbsp;<\/li>\n\n\n\n<li>Recruiting, Hiring, and Onboarding<\/li>\n\n\n\n<li>Compensation Management<\/li>\n\n\n\n<li>Employee and Labor Relations<\/li>\n\n\n\n<li>Employment Management<\/li>\n\n\n\n<li>Absence and Time Off<\/li>\n\n\n\n<li>Time Tracking<\/li>\n\n\n\n<li>Organizational Management<\/li>\n\n\n\n<li>Learning and Professional Development<\/li>\n\n\n\n<li>Performance Management<\/li>\n<\/ul>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:303px\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong><strong>Financials<\/strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Accounts Payable, Expenses, and Travel<\/li>\n\n\n\n<li>Procurement and Strategic Sourcing&nbsp;<\/li>\n\n\n\n<li>General Accounting<\/li>\n\n\n\n<li>Grant and Effort Reporting<\/li>\n\n\n\n<li>Accounts Receivable<\/li>\n\n\n\n<li>Asset Management<\/li>\n\n\n\n<li>Budgeting and Financial Planning<\/li>\n\n\n\n<li>Encumbrance Accounting<\/li>\n\n\n\n<li>Cash, Banking, and Revenue Management<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong><strong>Payroll<\/strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>URI Casual and Internal Payroll<\/li>\n\n\n\n<li>Payroll Accounting<\/li>\n<\/ul>\n\n<\/div><\/section>\n\n<section class=\"cl-wrapper cl-boxout-wrapper\"><div class=\"cl-boxout  \">\n\n<p><strong><strong><strong>Academic Management<\/strong><\/strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Faculty Appointments<\/li>\n\n\n\n<li>Faculty Data Management<\/li>\n\n\n\n<li>Leave Tracking and Management<\/li>\n<\/ul>\n\n<\/div><\/section><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>As URI moves to Workday, the project is focused on a clear set of priorities to help the system work well for everyone. These priorities aim to improve how we use data, make everyday tasks simpler, support secure access, and set up Workday in a way that\u2019s sustainable and easy to maintain over time. Project [&hellip;]<\/p>\n","protected":false},"author":581,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-8","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/pages\/8","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/users\/581"}],"replies":[{"embeddable":true,"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/comments?post=8"}],"version-history":[{"count":5,"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/pages\/8\/revisions"}],"predecessor-version":[{"id":551,"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/pages\/8\/revisions\/551"}],"wp:attachment":[{"href":"https:\/\/web.uri.edu\/workday\/wp-json\/wp\/v2\/media?parent=8"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}