Meeting Start Time: 6:30 PM

 

Attendance:

Committee: Colicci, Feeney, Lachance, Taylor, Vutech, Cimbal Excused Absence: None Unexcused Absence: None Non-Committee: Howard

 

Committee Discussion:

 

Topic 1: Gaming Club (Feeney)

1. Gaming Club’s PS4’s USB ports were worn down, and they no longer work. For the past five months, the PS4 has been attempted to be fixed, but it can’t be.
2. They are looking for money for a new PS4. Essentially this is the new ‘standard’ PS4, it is not the upgraded version, just the “Slim,” so to speak. It will be approximately $315.
3. Gaming Club does not have an external account. However, they have approximately $300 in their fundraising account. They are planning to use that in the spring, as they host a big tournament.
4. This has been held in the past, and it is an event that people pay to go to.
5. Vote on approving the Gaming Club for Upwards of $315.

Topic 2: Final Thoughts on Committee

1. Cimbal thinks this committee is efficient.
2. Vutech thinks that the budget next year is the big thing that the committe should be doing.
3. Taylor says that next semester, committee likely will not enjoy the process as much. It will only get more difficult from here. Committee members need to hold at least thirty minutes of office hours, but as long as weekly task lists are being done within those thirty minutes, committee members should be all set.
   1. Task list is posted next to the Finance Desk.
   2. Assigned organizations list doubled for each member of the Finance Committee. In the last week, Taylor has gotten at least six meeting requests.

• Feeney says that automatic forwarding is a tool that could be used in the future of the Finance Committee.

1. Taylor says that liaisons should be directly contacted first. Names should be known by organizations, in terms of the finance committee.

1. Taylor says that there will be more training next semester. He hopes that complete contingency grants will be solved on their own, and few questions will need to be asked.
2. If committee members have any questions, though, they should not feel bad if they need to speak to the Finance Chair.
3. Until a signature is needed, the Chair should not need to be spoken to about, at least in terms of the Contingency Grant Request.
4. Chair wants members to engage ourselves in the processes that we have been told to do. Committee members should be able to educate themselves.

Topic 3: Student Entertainment Committee

1. They are asking for a grant for their member appreciation party
2. This party is thrown every semester, to show general members how much they mean to the executive committee. This is really just an appreciative party. They want their members to be seen, and their efforts to be valued by them. This is completely open to everyone.
3. Feeney asked if they have an external account in their organization.
4. They do not believe that they have an external account.
5. They are requesting seventy dollars, this is likely for food and for plates/napkins.
6. Feeney asked how much they have in their account right now, and where that money is going.
7. Committee will vote on approving their contingency grant request for $70.

Topic 4: Carl Stiles’ Suggestion

1. This will be passed around the table, it is merely a suggestion from Carl. We can accept, reject, or modify this.
2. How much would each member be willing to work on any finance-related work over break. (out of 10)
3. Lachance,  10; Colicci    5; Feeney,    Unable ; Cimbal,  10

Topic 5: Priorities

1. Hopefully committee will have a list that they can show to the senate at tomorrow’s meeting. Completing the budget is number ZERO. It is our JOB. This will come as the absolute priority, nothing will take priority over this.
   1. First work of business will be to work on completing a student organization manual.
   2. Essentially, there will be just one document that organizations can go to.
   3. Reevaluating budget practices. Continue working with Financial Benefits Packages.

• Revamp Finance Handbook

1. Working external accounts
2. Inventory assessment
3. This one will take quite some time

1. Agenda behind the finance Committee, vote

Topic 6: End of Semester Get-Together

1. Party-wise. We could go to Six Flags, or a zoo. Ice Cream, or bowling.
2. Lachance says camping could be an option. Cimbal enjoys that idea.
3. Colicci likes Ice Cream. We could rent a car and go down to an ice cream shop.
4. Lachance says a nice dinner.

Topic 7: Who are we? And other things

1. Taylor is the Chair, a Junior and an econ. major. He is from Portsmouth, but lives in New Hampshire.
2. Lachance is a Sophomore from Coventry
3. Colicci is from Portsmouth and he is a Finance Major. He is a sophomore.

Philosophy degree is also possible.

1. Feeney is a senior, from Foster.
2. Vutech, a senior, from East Greenwich Rhode Island.
3. Cimbal is a first year, international studies, history and spanish, technically from Kansas, Massachusetts and Arizona. Also, Texas (minorly).

Approval of Minutes

1. Taylor says that Lachance’s minutes are good, although in truth, the Minutes in the past are more or less very not good.
2. Humans v. Zombies is meeting next Tuesday, where people shoot one another with Nerf Guns. It could be rather fun. It costs ten dollars.
3. Singing of the birthday song to Taylor.
4. Minutes approval

6-0-0

 

 

Meeting Adjournment Time: 7:10 PM