Attendance: Anderson, Boutmy, Cicero, Gilligan, Hetland, Kilduff, Maynard, Montecalvo, Patterson, Rode, Solomon, Yip, Zawatsky

5:05
President:
– Today is the last Exec meeting
– Student Handbook Committee met yesterday
– MANY CHANGES ARE NEEDED….
– Provost Student Advisory Council Meeting has been postponed to next Wednesday at 4:30
– Will be discussing the Student Summit coming up on April 2nd.
– Will discuss what direction the University should head towards regarding academics
– Should have large Senate involvement there
– Tomorrow is the last general meeting
– Changes in Role of President as defined by By-laws: pretty standard from what Joe saw.
– We need a new Senate Advisor
– Need to change By-Laws so that it does not read “the Director of the Memorial Union is to be the Senate Advisor

VP:
– By-Laws Changes:
– Should strike requirement to organize Senior Week
Campus:
– By-Law requirements:
– Feels they are too specific in some areas
– Wants to take out the requirement to meet with intervarsity services
– Wants to keep requirements vague; needs to meet with certain departments changes based on issues on campus for that particular year
– Working on Rhody Rama
– Would like to make it a beach day.

SOARC:
– Changes that could be made:
– Would like to change Article 9
– Regarding minutes created by organizations
– Outdated
– Overall job description is good but would like to change expectation of student organizations
Finance:
– Feels that the Finance Chair responsibilities have been well defined in the By-Laws: Finance Handbook, go to President’s meeting, budgeting, etc.
Treasurer:
– Changes proposed for his position:
– Duties should include educating members of Senate about the process needed to use funds within the Senate budget
– All positions should prepare transition materials before April 1st
– Stipends will be out next week
External
– Role of External Chair: feels it’s pretty well defined as already stated

Academic:
– Changes to By-Laws proposed by Ethan:
– Management of college liaisons
– Engagement in academic policy, interaction with faculty senate, etc
– Has created a write-up of changes he would like to see

– From the desk of Ethan Zawatsky, Chair of the Academic Affairs Committee, in order to more accurately elucidate on the duties and responsibilities of the committee and its chair, offers a proposed bylaws alteration of Article VI, Section A, Part 6:

Article VI. STANDING AND SPECIAL COMMITTEES
Section A. Standing Committees
Part 6. Committee on Academic Affairs
Subpart a. Charge
The Committee on Academic Affairs shall be concerned with aspects of student life of an academic nature including but not limited to educational standards and requirements, course availability, registration procedures, library services, grading, tuition, and faculty evaluation. Specific regular responsibilities include:
1. Management and advising of the Student Senate academic complaint system
2. Delegation to, and representing student interests on, all active Faculty Senate academic committees
3. Engagement in academic policy via cooperation with university administration
4. Protection of student academic rights related to the enforcement and revision of university guidelines and policy
Subpart b. Management of college liaisons
It is the responsibility of the Academic Committee to maintain communication between the Academic Colleges and the Student Senate. This communication takes place between the College Liaison and a representative of their college (typically the given Office of the Dean). The academic committee will help foster this communication by offering college liaisons meeting templates, suggestions/questions for discussion, contact information, etc. The committee will review submitted college Liaison reports for occurrences pertinent an academic nature, and notify the liaison if further inquiry is required. Further, the emergence of issues in Academic Colleges (requiring the attention of Senate) shall be communicated by the Committee to the college liaisons in order to communicate grievances, courses of action, and distribute pertinent information.

CIO:
– Changes to By-Laws regarding his position:
– Has created a write-up as well
– Wants a more technical approach to the position
– Utilize CIO as computer tech instead of hiring someone
– Make sure CIO has basic technical knowledge
– Or train someone who will be around for a while, like Kim!
– Working on report of what other Student Governments at other universities do
–

Cultural:
– Changes to By-Laws
– Likes the rules set by the By-Laws
– Maybe include responsibility to meet with various committees: LGBTQ, Diversity Council, etc
– Delegate liaisons and oversee them
– Ensuring “equal opportunity”
– Have multicultural organizations and MCC understand general responsibilities of Senate