EXECUTIVE 3-8-2016

April 5, 2016

MEETING START TIME: 6:30

ATTENDANCE:

Committee: Rode, King, Oliver, Glass, Patterson, Montecalvo, Ferrara, Stuart, Anderson

Absent:

Non-Committee: Donnelly, Kraft

COMMITTEE DISCUSSION:

  • Sailing Team & Club
      • Update on what has happened since the spring of
      • Passed out “Plan to Replace URI Sailing Team’s Aging Fleet on Course Thanks to Recent Gifts”
      • Passed out “The University of Rhode Island Sailing Future Fund”
      • Generous alumni and URI Foundation
      • Goal: 3 Fleet Purchase Plan
        • 350,000 dollars for all fleets
      • Future Fund: $450,000 goal because they’re trying to build some resources to pay for coaching
      • Fleet itself: $350,000
      • $133,000 raised
      • Remaining two fleets: 420 fleet and instructional fleet
      • 8 Boats: 420 Fleet ($70,000)
      • 10-12 Boats: In need of modern boats ($100,000)
      • Not all fleets would be purchased at the same time
      • Hope to move sailing, as a whole, forward; not just the team and not just the club
      • Going to be soliciting people in the sailing world and working with the URI Foundation on the corporate side of things
        • All in all, working on well rounded fundraising
      • Far beyond the reasonable replacement cycle of the fleet
      • Technology changes
      • Everyone is working together to fundraise all of the boats
      • Lab fee for the sailing class cannot be rolled over to purchase the boats
      • Logical for the provost to allocate some funding
        • University makes a contribution to keep the facility running
        • Their contribution is targeted in non-boat related things
      • Yearly costs change in relation to the updated fleet
        • Ideally, maintenance costs would go down
        • Workers’ line would go down
          • November-March is all maintenance
        • Insurance could change down the road
      • Re-evaluation after receiving the fleet
      • First installment of boats: pretty much prepared to buy the fleet for the team. Prepared for the purchase for August of this year
      • In the beginning of launching the fundraising for the Club boats
        • Haven’t reached out to the list yet
      • Current team boats have been pre-sold
        • Funds from those boats would potentially go back toward future capital needs and on-coming needs such as power boats, docks
        • New boats need to be paid for up front; the boats being sold won’t be sold between August 1 and September 1. The new boats will need to be paid for in the next couple months
      • Chairman Anderson is invested in the club
      • Capital campaign hasn’t kicked off for the fleets for the club yet
      • All one account: The URI Sailing Future Fund
      • President Rode is uncomfortable with a bill to allocate funds currently with such a piece of money not fundraised
        • By the time a bill would be prepared, we would turnover our executive board
      • Hope to include in an outreach campaign a commitment from the senate
      • Positive feeling on apportioning $30,000 upon the URI Foundation’s fundraising
      • Finance Outline per President Rode
        • Need to fundraise $300,000
        • Already fundraised: $133,000
      • If the URI Sailing Future Fund raises $300,000, we would contribute $30,000
      • Realistic commitment: Re-visit date in Spring of 2017
      • Non-perpetual: Spring 2017
      • Another bill can be proposed
      • Bill proposed for the 16th of March and voted on the 30th of March
  • President Rode
      • Dean LaBouti’s three areas you pay for:
        • Tuition
          • Strategic Budgeting Planning decides where it goes
          • Flexible
          • State says tuition can be increased certain amounts
        • Student Fees
          • Turf would be a new student fee
        • Room and Board
      • Narragansett Planning Board
  • Anderson
  • March 16
  • Busy day for Finance
  • Immediately considering bills
  • Encourage everyone to read them
  • Power Lifting
  • Hair Show
  • Dressage
  • PINK
  • Budgeting
  • Spring is when budgeting happens
  • Cultural
  • Women’s panel being pushed back
  • April 28th – Rhody Paws (11-3)
  • Advertising for Women’s Panel: need advertisements
  • DIVE RI workshops were good
  • External
  • Planning board meeting tomorrow
  • Planning for the clean up – April 23rd – Narragansett 2100
  • Relay for Life is the same day
  • Voter Registration
  • Vice President
  • Money was dropped off for formal
  • Three commencement speeches so far
  • Chief Information Officer
  • Transition Reports
  • Academic
  • Bookstore survey
  • SOARC
  • Everyone’s done with stipend review
  • Expect an appeal from Yearbook
  • SEC is working on their constitution
  • Expect an article in the Cigar about stipend review

MEETING ADJOURNMENT TIME:  

7:55