Finance 10-22-2013

November 25, 2014

MEETING START TIME: 12:30 PM

ATTENDANCE: Akinjisola, Allamey, Boutmy, Bromell, Doddio, Doyle, Kidd, Sit, Walker

DISCUSSION:

I. The Cigar

Requesting category transfer (see prior minutes)

  • From category #000 à category #211
  • Income/ad revenue à maintenance and repair
  • Amount $108.01

All in favor: 8-0-0

II. College Democrats

Requesting category transfer (see prior minutes)

  • From 900 line
  • All in favor: 8-0-0

Sit: In the new finance handbook, this will automatically be allowed

III. URI Dressage

  • No representative
  • Requesting loan to pay for instructor and the horses
  • Note: we do not own horses because the cost of maintenance for an entire year would be very high
  • Requesting $7,830 now, which will be paid back in full in March
  • They pay for their instructor and horses monthly
  • The finance handbook states “Your loan may be called due at anytime with one-week notice with a 2/3 approval of the Finance Committee if finance policy has been violated or fiscal irresponsibility is shown”

Tabled until next week: 8-0-0

IV. Uhuru Sasa

  • Requesting money for their yearly Kwanzaa ball
  • Cultural, diverse, elegant
  • Goal: to get together and speak on Kwanzaa. Other organizations will come and represent the candles of Kwanzaa. There will also be entertainment, music and good to appreciate the arts
  • Goal: to have a culturally diverse and elegant event to educate people of background and values of Kwanzaa and why it’s a ‘movement’ and to provide a passionate speaker with the intention of motivating others
  • Event will be in December
  • Expected attendance: 90 people
  • Last year’s turnout
  • 8 people attended
  • Charged admission – $20/couple
  • Solution for this year: free and better advertisement, hopeful senate involvement, and open to a wider range of people on campus
  • Cost breakdown
  • Dining services food $1750-2000
  • DJ $400
  • Videography/photography $150
  • Decorations $350
  • Entertainment/speaker $100
  • Total $2750-3000
  • What is Kwanzaa? What is purpose of food?
  • Celebration of unity between African Americans in America
  • Expected attendance: 90 people
  • Type of food – “soul good” – western BBQ buffet provided by dining services

o   This does not align with what Kwanzaa represents

o   The food should be ethnic

o   Dinner must be a crucial part of the event in order to be necessary

Tabled until next week: 8-0-0

Sit: Motion to close minutes. Anything that is spoken about in closed minutes may not be spoken about with any person outside this committee. If anything spoken about during closed minutes is discussed between committee members, it must be in private.

All in favor: 7-0-0 (Kidd left the room – she is not yet a committee member)

Final discussion:

  • Revision of finance handbook
  • Affiliate status
  • Stipends
  • Benchmark

Meeting adjournment: 1:55 pm