Start Time: 3:00 pm

Attendance:            Kidd (taking minutes), Sit, Anderson, Walker, Glass,

Absences: Cortez

Committee Discussion:

• Wrestling team
  • No space in Keaney, Mackal, or the Union
  • Going to Black Diamond Martial Arts for space

o    $1900 for 36 practices at $50 / Practice

• Each practice is 2 hours
• Got a $200 discount for a total price of $1600

o    Grant the Wrestling Team $1600 for practicing at the Black Diamond facility

• Approved: 5-0-0

• The Cigar
  • Priorities: Computer, software, voice recorders, then cameras
  • We need 3 written quotes on all the items they are requesting
  • They do not need multiple written quotes on the iMac because they would be getting it from RAM computers using their student discount.
  • We also need a list of all the items they Cigar is requesting
  • The mac will be $1250

o    iMac 21.5 inch

• Most updated version of what they have
• Found at RAM computers

• The cameras are being estimated around $10,000

o    If Dan is in charge of buy the cameras he can handpick every piece for $6000

• Quotes:

o    Computer: $1250 (with educational discount)

• 21.5 inch iMac, i5, 1.4 gigahertz, Nvidia GT750m, 8gb of RAM, 1TB, 5400 RPM non user replaceable
• Requesting one computer
  • Need at least 1 new computer
  • If they can get a second new one that would be awesome
    • Keeping old iMac for basic copy and editing computer
  • One new one for Susan, and one new one for main office
• Tabled until Monday at 6

o    Software: Adobe Master collection, and Microsoft Office

• Only need one copy of Microsoft office
• 1 package of Microsoft office
• 1 copy of CSX6 for mac mini
  • Any additional computer purchased will need a copy of CSX6
• Master collection is $600
  • Full adobe suite (CS6à premiere pro, photo shop, InDesign, acrobat, speed grade, illustrator
• $130 for Microsoft Office 2013 for PC or Office 2011 for Mac
  • Four year Office 365 subscription option for $79
    • Installable on 2 devices

o    Voice Recorders

• Sony ICD-PX 333 voice recorders
  • B&H: $51.35
    • Would like 5à total 256.75
    • No shipping and Handling fees
  • Adoroma: $53.49
  • Sony Direct: $59.00
• Why this model was chosen
  • Middle of the road, good for Cigar purposes
  • It is more professional to complete interviews with recorder as opposed to phone
  • Industry standards
  • Develop their own system and way of interviewing people
  • Make stories more accurate and easier to record interviews
• Do not need any additional accessories
• Why 5?
  • For reporters to take on a week by week budget
  • Currently have 10 staff reporter positions
    • Editors also write stories
    • Currently 7 positions are filled
  • 5 is a fair compromise and can trade them out
  • Realistic right now for the current Cigar staff

o    Cameras

• 5D Mark 3 Body Only (no lenses)
  • $3400 new
  • $2650 used
  • Committee and Cigar agreed not to pursue 5D Mark
• Cannon 70D (requesting 2)
  • 2,000 (new) for both cameras
  • Each is $1,000
  • $1,660 (used) for both cameras
• 24-105 f/4L (2)
  • New Each: $1,149
  • Used Each: $688.00
• 24-70 f2. 8L
  • $2248 (new), $1200 (used)
  • if they do not get the 5D Mark 3 they do not want this lens
• Hotshoe Flashes
  • Would like one for each camera
  • Each flash is $97.33
  • Model: Yongnuo speed light
    • Model Number: YN565EXII
  • Discussion:
    • Computers

o    Adobe master collection will work on Macs and PCs

o    Why do you want an Apple Computer?

• Majority of people on 5 cent Cigar are going into media fields and apple products are the industry standards
• The Hub, Chaffee, and Harrington School have Macs
  • Standard their major uses and standard university holds them accountable for
• Experience working on apple products for their future
• In their minds it is not sensible to buy a PC
  • Only PC they have is in the business office mainly for Excel
    • It is rarely used
    • Bought 3 or 4 years ago
  • Mac computers are less likely to get a virus
    • They get 100s of emails a day from individuals and the last thing they need is someone to open a corrupted file on a PC
    • Greater security
  • It is difficult for committee members to find comparable PC computers
    • PC equivalent is much cheaper
    • Short cuts within the programs are similar
  • Last purchase of a computer was for Renaissance year book
    • 2-3 years ago
    • they have 2 iMacs
  • Cigar currently has a 2007 iMac
    • The computer we buy will probably be used by the Cigar for the next 7 years
  • Most important thing is that they are able to do what they need to do
    • Running the necessary programs
  • Get them a new computer, switch out business computer with a compositor, and take a higher spec machine for running media stuff
    • Susan does layout
      • New computer can be given to anyone
    • Tabled until Monday at 6
  • Software Subtotal

o    Master Collection and Microsoft Office 4 year Subscription

• Contingent on getting the computer

o    Total $680.00

• Voice recorder Subtotal

o    Purchasing 5

o    Total $256.75

• Camera Discussion:

o    No need for such a high performing camera (5D Mark 3)

o    Senate has a current DSLR Pentax K50

o    Cannot reason getting the very expensive camera

o    Getting photos from SEC

o    Providing a service to other students

o    Canon 5D Mark 2

• Used $989
• New $3000

o    Canon 70D

• $1,000 for one
  • 70D is an advanced APS-C Camera (not full frame)
  • Even with lenses APS-C sensor crops in as well
  • Get a further lens for zoom

o    Lenses

• Lenses last for a very long time and can be used on multiple generations of cameras
• If we do not get a full frame camera we do not need to go with the L line (Canon’s professional lens line)
• If they do not get the 24SE he would like to remove the 70D

o    Get group entry level and kit lens

o    Which is more important?

• 70Ds
  • 1 for high end events
• get entry levels for day to day

o    Look into purchasing higher level camera at the end of the year

o    Get a 70D in the future

o    Currently need an entry level camera

• Canon T4i, T5i
  • Get kit of stuff for an entry level camera for under $1000

o    Get DSLR and 2 point and shoots

• Grant for Software and Voice Recorders

o    5 voice recorders

o    Software for office computer

o    $256.75 (voice recorders)

o    Software $680

o    Total $940 to line 400 dedicated to voice recorders and software

o    Vote: 5-0-1

• Power Lifting
  • Meet once every three weeks (sit down)

o    Practice every Saturday, eventually 3 practices a week

• General Budgeting

o    Funding for USAPL athletes Registration

• $50.00 per competing athletes
  • 20 athletes on the roaster, subject to change
  • 40 members on the team
• Member shows up to all meetings and practices
• Associate members are on the roaster but do not show up to everything
• Treat USAPL registration as instruction fee
• Follow guidelines he gave at meeting (adding to competition)
• Put funds into a specific line for USAPL
• A well set up dues agreement is needed

o    Application for Club Membership

• One year membership for $30
  • For entire team
  • Considered operational fee

o    Meet Fee

• People running event, facility cost, judges
• $65.00 per athlete
• 2-4 per year
• Pay using travel grants

o    Transportation fees

• Part of travel grant

o    Quotes:

• Powerlifting unasuites (singlet)
  • Only certain materials are permitted
  • These are quotes from specific USAPO approved brands
  • Will last 5-10 years
    • Spandex uniforms means we will put them on a schedule for new ones
    • Can be used for all types of lifting
  • Paid with capital improvements
  • Storage:
    • Locked in the captain’s room in a secured box
    • Bring in every 2-4 weeks for check up
    • Fill out contract to ensure proper storage
    • Number the Singlets with Sharpe and have team sign them out
    • Only distributed at competitions
    • Sizes breakdown
    • Summer Storage in Senate officeà return to us washed
    • Operating during the summer
      • Meet 2 times per month and compete
      • 10 people need to be able to meet
    • Quotes:
      • 1) Titan (original $77 w/ titan logo)
        • $50.00 a piece (just for Singlet)
        • $10.00 of printing from URI to get logo
        • 60 total
        • $1,200
        • S&H
      • 2) more expensive
      • 3) more expensive

o    For next week:

• Define what a member is
• Define what an associate member is

• Vote: General Funding

o    General category

• 50% of $50.00 per athlete for USAPL card
  • $500.00 for 20 athletes
• $30.00 team registration fee
• General Contingency Grant for $530.00 going to Specific Line
• Approved: 4-0-0

o    Capital Improvements

• Singlet- $50.00 plus $10.00 (20)
  • $1,200
    • Shipping costs needed
  • Approved: 4-0-0
• Things to Come:
  • Meeting on Monday at 6:00pm with Cigar
  • Tuesday: interviews at 5:30,6:00
  • Tuesday: Meeting with Dressage at 6:30
  • Wednesday: 5:30 interview, 6:00 interview
  • Friday: interview at 4:00pm

End Time: 5:45pm