Meeting Start Time: 6:31 PM

 

Attendance:

Committee: Feeney, Cymbal, Taylor, Lachance,  Pelisson, Palmer, Vutech^[1]

Excused Absence:  None

Unexcused Absence:  None

Non-Committee:  Howard

 

Committee Discussion:

 

1. Student Veterans Organization:
2. Asking for a contingency grant for the SVA Conference
   1. Conference is located in Orlando Florida, and the Contingency Grant would cover travel and lodging.
   2. This would be for three people, for four nights, and approximate total would be around $ 2,372 , according to SVO Treasurer.
3. Treasurer believes that going to Conference would help bring back to campus the internships that are associated with the event.
4. SVO was not budgeted any funds for the end of last year. In their fundraising line they have 401 dollars, although Treasurer made a deposit yesterday (October 29th, 2018) for another $ 1000
5. Vutech does not believe that the Finance Committee should take off the $ 1000 dollars from what SVO is asking for.
6. Vutech states that Finance Committee can only contribute up to 50% of     the trip. Taylor is checking to see if this is true or not.
7. Group would still need to contribute funds after the $ 1,186 that the Finance

Committee is offering them

1. Taylor Moves to vote on the Contingency Grant:
2. 7-0-0 2. Anime Club:
3. Planning to go to Anime Boston
4. Anime Club applied for a contingency grant this past year to go to this event. This is not their first time going to this event.
5. Last year they received funding for 1 hotel room for two nights
6. This year they have at least 10 people signed up for this event
7. The Anime Club expects more people to sign up as scheduling for classes ends.

      FINANCE COMMITTEE MINUTES                                               DATE: October 30th, 2018

1. Event will occur between April 19th and the 21st of 2019
2. Sheraton Hotel states that this year’s rate, for one room and two nights (after tax), would be approximately $ 89, however a travel agency website says that the  hotel had sold out. Without a group rate, the sheraton costs $ 684
3. This was the preferred hotel
4. Marriott will cost approximately $615.74
5. Student Senate has to pay tax on hotels, even though the Senate is a non-profit organization. Hotels are one of the only things that it must pay tax on.
   1. Anime Club usually ends up booking 2-3 rooms for the weekend.
   2. The price of one room, covered by the Finance Committee, would be well within the 50% maximum that the Club is able to receive
6. They are willing to contribute amounts out of their fundraising line toward going to this event.
7. This club does not have an external account
8. Motion to change the amount they are asking for to $ 615, made by Lachance, seconded by Cymbal
9. 5-0-0
10. Taylor moves to vote on grant as a whole
11. 5-0-0 3. Assignments:
12. Scar Contract Detail Report. Lachance should have this done soon. This is old.
13. Ballroom Dancing is receiving zero dollars from the Finance Committee. They have over $ 3,000 in their account. Ballroom Dancing also had alumni going, which the Finance Committee should not pay for.
14. Taylor is informing the Committee, but he wants to make sure that this never happens again. Committee should be asking how much is in each of the clubs’ accounts.
15. Taylor asks that Committee Members each send out Initial emails to the groups that Members are taking care of
16. Members will now be assigned with continually checking in with these groups, and Members will have to check the committee drop-off box to see what contingency grants the Committee is getting from these clubs.
17. This is the first and major step to taking on a ton of work.
18. Student Organization Manual for the Senate
19. Members should work at the Finance Desk when they are in the office.

 

 

Meeting Adjournment Time: 7:27 PM

[1] Names in italics arrived to the Committee’s meeting late and/or left early.