Finance Committee : Wednesday, 3/28

Senators on Finance: King (chair); Keene, Schneidereit, Strobel, Vutech, Strassfield, Flath (late)

Visitors: Jessy prez & VP of Musicians Guild;  Uhuru SASA special events future prez Maureen, SOLC Rachel , Dressage Lucy, Ballroom Club harrison; Gaming Club patrick; URI Fencing Kevin, Prez, and Emily Secretary

Minutes:

Gaming Club: received second contingency grant

URI Dressage Lucy President:

• Convention and Registration Account → Operational costs (transfer $500)
  • Couldn’t go to previously enrolled event b/c of snow was in ME
• Need for end of the year bills, already have the money in their budget it is just in the wrong category
  • Paying for horses specifically is what they want the money for
• Decision: (5-0-1)

URI Uhuru SaSa Future President:

• SASA Fashion Show
  • April 28th, 2018
  • Rams Den
• Host Desi Banks→ have him come but he is out of their budget
  • Enjoys his comedy
  • Very popular with SASA’s group
  • Had just visited Bentley
• Previously for event
  • Sold out in past
  • Hosting fee they have is $600
• Vutech: question “how much total would it be?
  • Roughly $2305
• Keene: “sold out last couple years could you add more people?”
  • Yes but would need to aid security
• Vutech: “Have you already sold tickets? Would you consider raising prices of tickets”
  • Definitely would consider this because we have not sold tickets yet
• Strassfield: “Did you pick out that flight or did he?:
  • They picked out flight and he is coming from ATL
• Vutech: “How many tickets do you sell?”
  • However many rams den can hold without tables / chairs; also VIP room that is $30 that is private with host and includes food and pictures
• Keene: “how much do you usually charge?
  • URI = $10
  • NON URI = $20
  • VIP =$30
• Schenderight= “who have you had host in the past?”
  • Capri; we wanted more knowledgeable people but out of budget
• King: “if you did this you would not be getting any of the money technically back
• Harrison: “how do you plan on advising?”
  • Instagram blasts, flyers
• Decision (6-0-0) → approved

URI Fencing Kevin President

• Fencing Nationals down in Knoxville, TN
  • 24 people
  • 2 15 ppl bus / $750 each
  • Hotel = $133 / night → 2 nights total ⇒ $1600
    • 6 rooms
  • Total Cost of Event: $3108
• Asking Senate for total amount of $647.50 for travel and & lodging ; line 700
• Strassfield: “Is everyone in the bus URI students”
  • Yes all students, 2 parents, one coach, gear
• Keene: “Astronomically low; great work”
• Vutech: “When is the competition?”
  • Next Saturday, April 7
• Decision: (6-0-0) → approved

 

SOLC Rachel

• Conference Association for Experiential Education (AEE) in NE Region, in Becket MA
  • Have gone in the past
  • Dates:
• Asking for to $1067.50 get 7 students to conference
  • $112.50 for registration
    • 7 people = $787.50
    • 5 people = $562.50
  • $40 per person for lodging
    • 7 people = $280
    • 5 people = $200
  • Full lodging is $225 + lodging $80
  • But b/c they are only allowed to bring 5 individuals : $762.50 is all we can give them
    • For lodging and registration
  • Strassfield: “How many times has SOLC gone to this conference?”
    • Third year
  • King: “Are any of them seniors”
    • No, none are seniors
      • 3 juniors
    • Decision: (6-0-0) → approved

Musicians Guild President:

• Need to unfreeze budget
• Musicians guild
  • Book artists / bands locally
• Budget frozen b/c
  • Change in president
  • Previous president not given info about presidents meeting
  • Most recent why b/c contract late b/c who they wanted to hire handed them in
  • Has musicians that need to be paid
• Whats going to change to prevent this from happening again
  • Lots of learning needs to happen
  • 2 week guideline; tell musicians everyday its off of 2 weeks a week befre then we have to cut x amount from agreed price
    • Go as far to cancel act
  • A lot more assertive with policies
• Fault on them (Musicians Guild)
• Decision: (6-0-0) → budget unfrozen

URI Ballroom Dancing Club

• Usually 2 instructors to teach : Tim & Randy
  • Tim local
  • Randy professional– ‘Dancing Feeling’
  • Have not been able to pay both so last year cut Randy
• OG budget $2,400
  • This year given $2,900 (didn’t need a lot of it)
  • b/c cut Randy only needed $1,200
  • Tim being paid $25/hr
    • Want to pay Tim more b/c he’s only teacher
  • Next Year’s Budget want to increase “instruction line”
    • $500 more for whole year
      • 250 extra each semester
    • Go from $25 / hr → $30/hr
      • New total would be about $1700
    • Vutech: “Has he approached you about ending to be paid more?”
      • Group thinks he has been underpaid
    • King: “What is Tim’s qualification for teaching?”
      • Doesn’t have any professional experience
      • High skilled
      • Competitively trained
    • Vutech: “Does anyone else get extra lessons?”
      • No
    • Keene: “Do members pay dues?”
      • Yes
    • Vutech: “What is TIm’s main job?”
      • Engineering → side work
    • Vutech: I’m opposed just b/c he isn’t asking for it so this is money that could be going to other groups technically
    • Flath: “Do you compete?”
      • Not this year, but have in the past
    • Flath: “How do you get hte money for these competitions?”
      • We use dues for this
    • Schneideright: thought process similar to Vutech; “Do you plan on finding another instructor that is professional?”
      • Don’t need someone with such high credentials b/c many ppl are beginners
      • Cycle of beginners
    • King: “I’m okay with it b/c just someone doesn’t ask for it doesn’t mean they don’t need it or deserve it
    • Flath: “How many active members do you have?”
      • Fluctuate between 20-6
      • Relatively 10 active members
    • Strassfield: I think this is a great idea
      • $20 per class per student
      • $30 community people
    • Vutech: “That money can go to other people; URI student, not asking for more; other teacher higher skill level
    • Keene: “What do your dues go to?” // “Community members”
      • All of dues goes to teachings, which is $20 for whole semester
      • ⅓ are community members
    • Flath: “If he ends up asking for more money, could it go through contingency?”
      • King: stay where we are ; if there is discussion w/ amount being paid, cme back to new Finance chair and we need more money for this
      • Then we can just sign up on it
    • Harrison: “Recruitment budget”
      • Haven’t used it so we are keeping it at $10

URI SAA

• Oozeball:
  • Asking for $500 for co-sponsorship
    • Need: police detail
    • Always done in the past
  • Decision (6-0-0)

Budget:

• BOND:
  • Asking for money for first night
  • Hip hop showcase asking for $2500 → budgeted for $1000
  • Octoberfest → increase
  • Brotherhood → $250
• CVSA
  • Increased budget b/c went over
• Chess Club
  • Nothing
• LASA
  • Noche De Gala → make it $4,000 which is what they asked for
• Renaissance Yearbook
  • Staying at $15,000
• Sailing Club:
  • Cheryl thinks telephone bill has to go back up to original price of $1,150
  • Recruitment → stay at $10
• Scuba Club:
  • Stay
• Co-Sponsorship:
  • Go up to $5,000
• Under budget: $8,195
  • Add $5,000 to General b/c have so much leftover
  • To make General $17,000 → $22,000
  • New under budget : $3,195.00

Finance Committee : Wednesday, 3/28

Senators on Finance: King (chair); Keene, Schneidereit, Strobel, Vutech, Strassfield, Flath (late)

Visitors: Jessy prez & VP of Musicians Guild;  Uhuru SASA special events future prez Maureen, SOLC Rachel , Dressage Lucy, Ballroom Club harrison; Gaming Club patrick; URI Fencing Kevin, Prez, and Emily Secretary

Minutes:

Gaming Club: received second contingency grant

URI Dressage Lucy President:

• Convention and Registration Account → Operational costs (transfer $500)
  • Couldn’t go to previously enrolled event b/c of snow was in ME
• Need for end of the year bills, already have the money in their budget it is just in the wrong category
  • Paying for horses specifically is what they want the money for
• Decision: (5-0-1)

URI Uhuru SaSa Future President:

• SASA Fashion Show
  • April 28th, 2018
  • Rams Den
• Host Desi Banks→ have him come but he is out of their budget
  • Enjoys his comedy
  • Very popular with SASA’s group
  • Had just visited Bentley
• Previously for event
  • Sold out in past
  • Hosting fee they have is $600
• Vutech: question “how much total would it be?
  • Roughly $2305
• Keene: “sold out last couple years could you add more people?”
  • Yes but would need to aid security
• Vutech: “Have you already sold tickets? Would you consider raising prices of tickets”
  • Definitely would consider this because we have not sold tickets yet
• Strassfield: “Did you pick out that flight or did he?:
  • They picked out flight and he is coming from ATL
• Vutech: “How many tickets do you sell?”
  • However many rams den can hold without tables / chairs; also VIP room that is $30 that is private with host and includes food and pictures
• Keene: “how much do you usually charge?
  • URI = $10
  • NON URI = $20
  • VIP =$30
• Schenderight= “who have you had host in the past?”
  • Capri; we wanted more knowledgeable people but out of budget
• King: “if you did this you would not be getting any of the money technically back
• Harrison: “how do you plan on advising?”
  • Instagram blasts, flyers
• Decision (6-0-0) → approved

URI Fencing Kevin President

• Fencing Nationals down in Knoxville, TN
  • 24 people
  • 2 15 ppl bus / $750 each
  • Hotel = $133 / night → 2 nights total ⇒ $1600
    • 6 rooms
  • Total Cost of Event: $3108
• Asking Senate for total amount of $647.50 for travel and & lodging ; line 700
• Strassfield: “Is everyone in the bus URI students”
  • Yes all students, 2 parents, one coach, gear
• Keene: “Astronomically low; great work”
• Vutech: “When is the competition?”
  • Next Saturday, April 7
• Decision: (6-0-0) → approved

 

SOLC Rachel

• Conference Association for Experiential Education (AEE) in NE Region, in Becket MA
  • Have gone in the past
  • Dates:
• Asking for to $1067.50 get 7 students to conference
  • $112.50 for registration
    • 7 people = $787.50
    • 5 people = $562.50
  • $40 per person for lodging
    • 7 people = $280
    • 5 people = $200
  • Full lodging is $225 + lodging $80
  • But b/c they are only allowed to bring 5 individuals : $762.50 is all we can give them
    • For lodging and registration
  • Strassfield: “How many times has SOLC gone to this conference?”
    • Third year
  • King: “Are any of them seniors”
    • No, none are seniors
      • 3 juniors
    • Decision: (6-0-0) → approved

Musicians Guild President:

• Need to unfreeze budget
• Musicians guild
  • Book artists / bands locally
• Budget frozen b/c
  • Change in president
  • Previous president not given info about presidents meeting
  • Most recent why b/c contract late b/c who they wanted to hire handed them in
  • Has musicians that need to be paid
• Whats going to change to prevent this from happening again
  • Lots of learning needs to happen
  • 2 week guideline; tell musicians everyday its off of 2 weeks a week befre then we have to cut x amount from agreed price
    • Go as far to cancel act
  • A lot more assertive with policies
• Fault on them (Musicians Guild)
• Decision: (6-0-0) → budget unfrozen

URI Ballroom Dancing Club

• Usually 2 instructors to teach : Tim & Randy
  • Tim local
  • Randy professional– ‘Dancing Feeling’
  • Have not been able to pay both so last year cut Randy
• OG budget $2,400
  • This year given $2,900 (didn’t need a lot of it)
  • b/c cut Randy only needed $1,200
  • Tim being paid $25/hr
    • Want to pay Tim more b/c he’s only teacher
  • Next Year’s Budget want to increase “instruction line”
    • $500 more for whole year
      • 250 extra each semester
    • Go from $25 / hr → $30/hr
      • New total would be about $1700
    • Vutech: “Has he approached you about ending to be paid more?”
      • Group thinks he has been underpaid
    • King: “What is Tim’s qualification for teaching?”
      • Doesn’t have any professional experience
      • High skilled
      • Competitively trained
    • Vutech: “Does anyone else get extra lessons?”
      • No
    • Keene: “Do members pay dues?”
      • Yes
    • Vutech: “What is TIm’s main job?”
      • Engineering → side work
    • Vutech: I’m opposed just b/c he isn’t asking for it so this is money that could be going to other groups technically
    • Flath: “Do you compete?”
      • Not this year, but have in the past
    • Flath: “How do you get hte money for these competitions?”
      • We use dues for this
    • Schneideright: thought process similar to Vutech; “Do you plan on finding another instructor that is professional?”
      • Don’t need someone with such high credentials b/c many ppl are beginners
      • Cycle of beginners
    • King: “I’m okay with it b/c just someone doesn’t ask for it doesn’t mean they don’t need it or deserve it
    • Flath: “How many active members do you have?”
      • Fluctuate between 20-6
      • Relatively 10 active members
    • Strassfield: I think this is a great idea
      • $20 per class per student
      • $30 community people
    • Vutech: “That money can go to other people; URI student, not asking for more; other teacher higher skill level
    • Keene: “What do your dues go to?” // “Community members”
      • All of dues goes to teachings, which is $20 for whole semester
      • ⅓ are community members
    • Flath: “If he ends up asking for more money, could it go through contingency?”
      • King: stay where we are ; if there is discussion w/ amount being paid, cme back to new Finance chair and we need more money for this
      • Then we can just sign up on it
    • Harrison: “Recruitment budget”
      • Haven’t used it so we are keeping it at $10

URI SAA

• Oozeball:
  • Asking for $500 for co-sponsorship
    • Need: police detail
    • Always done in the past
  • Decision (6-0-0)

Budget:

• BOND:
  • Asking for money for first night
  • Hip hop showcase asking for $2500 → budgeted for $1000
  • Octoberfest → increase
  • Brotherhood → $250
• CVSA
  • Increased budget b/c went over
• Chess Club
  • Nothing
• LASA
  • Noche De Gala → make it $4,000 which is what they asked for
• Renaissance Yearbook
  • Staying at $15,000
• Sailing Club:
  • Cheryl thinks telephone bill has to go back up to original price of $1,150
  • Recruitment → stay at $10
• Scuba Club:
  • Stay
• Co-Sponsorship:
  • Go up to $5,000
• Under budget: $8,195
  • Add $5,000 to General b/c have so much leftover
  • To make General $17,000 → $22,000
  • New under budget : $3,195.00