Finance 3-4-2016

March 17, 2016

MEETING START TIME: 3:04 pm

ATTENDANCE:

Committee: Chairman Anderson, Vice-Chair Buck, Senator Skov, Senator Donnelly, Senator Mattern, Senator Kamara, Senator Bennett, Senator Jones, Senator McIsaac

Absent: N/A

Non-Committee:

COMMITTEE DISCUSSION:

  • Dressage Team
    • Contingency Grant: Spring Semester Riding Cost. $2,500. Dressage has fundraised over 3,000 over break but still needs money in order to ride horses for the spring semester. None of the members have been riding because there have been no horses. They need the horses for their spring show or else it will not happen. The group reports that the overall cost will be more expensive to pay It will cost each member $65 in order to ride, and the members have paid $300 out of pocket already for the semester.
    • Contingency Grant: Home Show. April 10th $1,500. Group advertises for the home show on campus and on social media to try to get people to come. The grant pays for the payment of the judge, facility fee and coaching fee. The group plans to profit around 1,000 dollars. (0-8-2)
    • Dressage doesn’t understand why they were budgeted so much money for next year and why the Finance committee is hesitant to give them the contingency grant. Anderson explains the budgeting process and where the contingency grant money comes from. Dressage reports fundraising goals including asking small businesses to donate, selling t-shirts, starting a go fund me and asking friends and family. The group is looking to move forward from past negative experiences. Reports being upset and explains that not competing and only riding for practice will not benefit the team. Reports being upset and feeling that the group is not getting what they should from Senate because of leadership before the current officers.
  • SAWA
    • Contingency Grant: $6,500 SAWA reports needing more money for the 10th Annual Hair Show to pay for two DJ’s, one for the DJ’s and one for the after party. The show is taking place in the RAMS Den. There is going to be an after party. Reports paying high attention to detail this year so that the event can be bigger and better than ever. There are 48 models that require different hair and makeup artists. New professional makeup artists are providing a special “look” that are requiring $50 a face per model. Models do not have to pay to participate, but they are asked to bring undergarments, shoes and other necessities that cannot be bought by SAWA. There are several performers during the Hair Show. Hosts needed for keeping the audience entertained. Photographer needed for before and after pictures as well as capturing the audience. SAWA reports not necessarily looking at the Photography Club however they have reached out to other students but they have searched around for photographers. Reports wanting professional photographers. Fliers are always unique and can take time and be pricey. New hairstyles for men have been included so that everyone looks sharp on stage. $700.00 still needed for reimbursement for fabrics but this is not included in the $6,500. SAWA reports that people can audition for the show but they need to make the commitment for all for all of the practices before the show. They started at 60 models and ended up with 48. SAWA reports wanting 4 scenes instead of 3 due to the more models and wanting to make the show unique.
    • Negotiation: Anderson feels that $6,500 is a lot of money but is willing to negotiate. SAWA reports that cutting down the price will be detrimental to the 10 year show. SAWA reports that this money will be a great investment beneficial to URI. Anderson is firm on negotiating for $4,000 but is willing to help the group seek alternate options on campus. SAWA reports reaching out to DIVE RI and Diversity last year and having unsuccessful relations with no follow through. Committee is cautious on giving SAWA the grant because of future budgeting concerns and high expenses. SAWA reports fundraising through booths, but collecting donations at event only for St. Judes. Committee expressed concerns on high prices.

Motion to grant $3,250 to SAWA for the Hair Show                                    Approved (8-0-1)

  • Power Lifting
    • Contingency Grant: Collegiate Nationals. Meet is in April 13th-17th 2016 at the hotel where the meet takes place in Providence. Omni Hotel (connected to the convention center) – $3,277 Registration Fees- 1,755 Transportation (school bus) – $308 Team Fee- $360 TOTAL: $5,700. 39 people are qualified. First place in regionals. Nominated for Rainville Team Excellence award. Hoping to bring everyone up there for the 4 days. The meet is going to be nationally televised and the team will be wearing the singlets. Only 8 rooms could be gotten under the block rate, and two have to be paid for at the regular rate. Powerlifting reports not expecting to come this far. The committee questioned the hotel fees as the meet is only in Providence and it is not that far away. The committee looked for other options to provide transportation and housing, but powerlifting is adamant on having hotel rooms. Powerlifting reports that not staying in a hotel and would cause a lot of trouble for the team’s performance.

Motion to grant Powerlifting $5,700                                      Motion Fails    (4-5-0)

  • Donnelly votes no because future planning can be manipulated with busses and traffic. Mattern votes no because he feels that the rooms can be changed depending on who is competing. Powerlifting reports that powerlifters from all around the world will be in the city and if the URI team is not staying there, the whole experience will not be as enjoyable and the team will not be as successful. Finance committee tried to reason why the whole team should stay there the entire time even if they are not lifting on those days. The Finance committee tried to cut out the two most expensive rooms that are not blocked and brought the price down to $4,750. Powerlifting reports that in order to peak athletes performance

Motion to grant Powerlifting 4,750                                                    Approved (9-0-0)

 

  • Photography Club
    • Contingency Grant: Website Subscriptions and Shutter Timers
    • Total: $151.00
  • Scuba Club
    • Category Transfer: Wanting to move money from instruction to convention fees. Total amount moved is $478

Motion to Transfer $478                                                                  Approved (9-0-0)

  • Budget Discussion and preparation for Senate Discussion

MEETING ADJOURNMENT TIME: 5:25 P.M.