Meeting Started: 3:10pm

Attendance: Cortez, Walker, Glass, Kidd, Sit, Anderson, Wrestling represntative, Panhel and

IFC representatives, CVSA representative, and Wrestling Club representatives

Panhel and IFC

• Panhel is asking for money into their printing line because of a rush order.
• The representatives are still learning the position so they were threw into the process
• IFC and Panhel were budgeted $300 last year for their printing budget. They use

resources at the Christopher house also. Frat Management pays for the printing in the

Christopher house. They have the invoice for the booklets. It leaves $125 in their budget

• These booklets are used for recruitment.
• Are there other printing expenses during the school year? There might be one for

philanthropic week but it comes out of IFC because it is another programming expense

• The representatives did not know that they were going to be charged extra.
• The information in the book changes every year. Some chapters are usually behind.
• Cost the same last year. Shipping and Handling cost $50 and last year Panhel spent

$1165

• Not adequate transition with time between elections and the time I started.
• Let’s hold them to the same student organization standards
• IFC and Panhel are one of the 7 groups thats can spend money over the summer. Did

you guys spend money during the summer? Andrea from the Christopher house did it.

• Do the chairs do the financial paperwork and make you sign off on it? So for

programming they get to do it on their time but they work with us. With recruitment they

have an overall budget and then they spend it until there isn’t anything. Treasurer just

sets a budget for the overall school year.

• A lot of positions decide how to spend the money and then the treasurer just sign off the

paper work.

• IFC representative states that they didn’t know about the expense and didn’t realize they

wanted to use the senate money. They both just found out today.

• Idea: Can improve these issues by incorporating IFC liaison to educate on senate

• However, from what the Finance Chair know liaisons typically just listen and don’t

speak during meetings

Recruitment is one week earlier this year. Had to push up recruitment because of the Jewish

• The money for booklets typically comes out of Student Senate money
• .Senate isn’t suppose to use the money for greek recruitment
• Let’s move that their printing line be washed out for the penalty. Since this is an exception

to the finance handbook we have to bring it to the Student Senate floor. We would either

take the money from fundraising money, it’s only $95.

• The penalty comes to $293 after doing the math
• The choice of bringing this to the Senate floor or to get pay the 25% now from your other

lines (advertising).

• $376 would be left in the advertising line and last year both IFC and Panhel didn’t use any

of it.

• Decision: Taking the penalty by washing out printing line and taking the rest of the penalty

out from the respective lines (advertising).

WRESTLING CLUB:

• There is no practice space that the school will lend to the club. Last year they practiced

off campus in Wakefield. They want to use the space again. They spoke about pricing

last week and we listed the specific. $50 per class. They want to practice one week in

October, whole month of November, and possibly one week in December, January,

February, and March. Three times a week at $50 that comes to $1800 at 36 practices

• Last year Wrestling club paid $750 but it was different. Last year the representative was

less experienced in this so he didn’t know how to get things approved until late in the

season. The owner of the club didn’t get the check until January. Wrestling club started

when the spring semester. Last year it was a monthly rate at $250 a month. Owner got

paid the $750

• It is more money this year because of more improvements in the space
• The club has explored other space: only one in cranston and it is in Cranston West High

School

• The club has mats but can’t roll them anywhere or store them
• First practice is in the last week of October
• FINANCE CHAIR: My opinion that we should hold off in this until next week. I want to meet

with Brad Irish and Bruce and Mackle and the Wellness center.We should talk and have

these conversations together to figure this out. I’ll email you after I set up those

appointments

Cape Verdean Student Association:

• CVSA came up with a budget for the fall and spring semester. They went off on the

things we did last year as far as events, retreats, dances, and CV week.

• Clarify a couple of things. Each event should be separated an item in the grant. For

example, the retreat doesn’t specify time or purpose. Food is a big issues, be very

specific like vendor quantity. We never pay for shirts. Explain the entire event. Separate

grant forms. You have party on the 25th and it is approaching very quickly. Finance quiz?

and then sign signature cards. Office hours are posted. and remember with a DJ to sign

a contract.

Back to committee:

• Review the edits that Sheryl’s boss, Susan made with the finance handbook
• Chair: I think there will be a couple of other edits this week. I took out the loans originally

but I think we are going to add it back and well. And added a section on mileage

reimbursement stuff. For the loans I add that groups have to submit a payment plan and

in stages. This way we can be proactive. and a ⅔ of finance committee approval.

• Suggestions for the handbook? The restriction part sounds a little weird. It sounds like

people can’t have food maybe retitling it or clarifying.

• Chair: Another things that is coming up is the Finance workshop. We will be working with

Denise. I want to see if someone here can help about with it. This included reviewing the

new handbook, how to fill out forms, and how to run events.

• Chair: A couple of things to train the committee on: how to do inventory.
• Kidd: I think inventory techs should write up a blog for what they did.
• Sit: I like that idea and send it as an email. I am more concerned with the computer tech.
• Anderson: Do you think Zach can minimize the workload.
• Sit: there isn’t that much that the cpu tech does. Works 16 hours for the entire year.