Attendance: Sit, Cortez, Glass, Walker, Anderson, Kidd

Absences: None

Time started: 3:15pm

Finance Committee Minutes

Discussion:

CVSA

• CVSA is asking for transportation money for a community service event
• The event is a Chariho Youth Soccer Association. Doing an event with a Wish Come True foundation. It’s a 3 on 3 soccer tournament.
• 40-50 CVSA members will go
• Ocean State Bus company $400
• This includes one bus fee and the times
• Finance needs to see more bus quotes
• Finance will fund for half of the money
• Finance suggest contact First Student
• Finance vote: 6-0-0
• Called First Star and they said it is $362.51
• Voted again to give $181.26 to line 700 for travel 6-0-0

EMA

• EMA is requesting a computer. They want to teach production and how to create electronic music but without a permanent computer everything we have is up to the individual members. As they graduate they take it along with them. A hard drive with enough memory and permanent storage we can start bring up our club’s production. The computer needs a lot of process capability. We picked out specific parts, we will share this computer with the Musician’s Guild’s and potentially the radio station.
• It will be kept in the EMA and Musician’s Guild room
• We are planning in a different direction to do a smaller local base show in the coffee house with local DJs on campus. At the end of the year we do bigger event.
• The proposal given has different components to fit EMA’s needs
• Work it out with Dream Spark to get software component Windows 8 OS to get for free
• Come back next week to go over
• Total cost= $1,200
• Also get list of programming you will be running

Student Senate

• Asking for operational budget line. This is for our printer and the contract for the printer because they lease it to us. It also pays for printing. We didn’t budget for it last year.
• This extra also covers the accounting office
• Asking for $3200 additional dollars into Line 213
• This number is based off our cost for last year

Accounts Office

• $1060 to line 000 of student interest

Dressage

• We want to pay board for two courses. We only want to pay half the fee. We will be paying half of board for each horse. We also have to pay for horses for the horses. It is $300 every 6 weeks
• This is an operational cost
• We also need coaches for our shows and show fees for the shows. This would be under instruction. We also have to take a lesson every week, it is $50 per lesson per person.
• 24 weeks for the entire academic year. Practice is once a week. Practices are free, mandatory, and the lesson is $50 per lesson per person.
• $350 per show for coaching
• We do 7 shows a year
• For each show we have to rent out a space for the horses to stay during the show. This would count as programming
• Last year we funded for half of the home show. We consider this travel costs.
• This club has the financial benefits package
• Vet fees estimated to $200 for the year
• Ribbons for the home show is $200 however SS doesn’t cover prizes so you should use the registration money for the ribbons
• Registration fee is $30 for the year per rider
• $200 registration for a team
• Sum up the cost for instruction $14500
• Boarding horses for 9 months is $2700
• Coaching fee farm fee is needed for October, judge fee ($500)
• October 17^th is a show at JWU $35 a rider. That weekend spending $700.
• Travel and lodging grant for their show $105 (includes half entry fee) to line 236. Pass with 6-0-0
• Homeshow: farm, coaching, lodging
• Funding $825. Dressage has to raise $1025 to pay for the rest (this includes the other half of the cost and the cost of ribbons). Coaching fee into instruction and the rest in the specific line. $175 for instruction, $650 for specific for $400 for farm fee then the $250 judge fee. Vote: 5-0-0

MUSIC

• The purpose of this event is to spread awareness and to have a space for URI students to talk about a domestic issue as a result of the shooting in Ferguson and other shootings.
• Asking money for candles that we will be using for a candle-light vigil that will be happening October 20^th at the MCC from 6:30-9pm
• We are also asking money for advertising since the group was recognized after the budgeting season.
• The group wishes to reuse the candle for dinner decorations, etc.
• Asking for candles and budget for advertising
• $31 going into line 400 Vote- 4-0-1
• $50 for advertising is 4-0-1

MSA

• Asking money for their Eid banquet. We have been doing it for four years. Ran into problem today since dining services refused to sign the waiver form. The dining services said that they can provide. The event is October 24^th
• Asking for reimbursement since they already bought what the calligraphy tools and henna tools.
• The henna sticks, decorations, posters, ink.
• Henna sticks cost $20
• Calligraphy booth cost breakdown: $15 this includes posters and ink
• Decorations: table cloth $10
• Estimate 150-200 people
• Main goal of the MSA is to bring Muslims together especially for this holiday.
• Event is free for URI students and $7 for non-URI students
• Make sure to make efforts to advertise to non-Muslim students
• Dining services will provide for food instead of Oasis.
• Preliminary grant for $1545 of catered food line 130 for programming. Vote: 5-0-0

Committee:

• Have inventory tech blog what it is they have done and how they have interacted with the clubs. Create a task list they can both check off.
• Make a tracker file
• Possibly have a photo for items that are more than $150
• We have purchase requisition for items more than $50 so have the inventory tech look at these for each group to have an idea what each group has
• We voted on the two inventory tech and on the computer tech

 

 

Time ended: 7:15pm