Graduate Students - Off-Campus Study (OCSG)

 

International Off-campus Study Process for Graduate Students (OCSG)

According to URI Graduate School Manual, students who wish to retain their URI student status or register for credits to be counted toward a degree are required to enroll in OCSG 997, 998, or 999 (Off Campus Study – Graduate 4.71) while conducting academic work outside of the U.S.   The international academic activity will determine which  section of OCSG the student should register.

An OCSG registration is used to retain the student matriculation status to comply with URI Graduate School policy.  In addition, OCSG status facilitates matters related to health insurance, financial aid, visa status (international students only), etc. when applicable.  Below, find brief explanations for each OCSG section.  The URIAbroad application system will used to guide students through the complete process.

    • OCSG 997 is for graduate students engaged in approved off-campus experiences, such as research activities, in the Fall or Spring semesters. Typically the students are not earning credit.
    • OCSG 998 is for graduate students enrolled in URI courses, such as research/independent studies, for URI credit during the Fall, Spring or Summer semesters.
    • OCSG 999 is for graduate students taking approved full-time courses at another institution for transfer credit to URI during the Fall, Spring, Winter J-term, or Summer semester.
  • Summer, Fall semester, Academic year programs – prior to May 1st

    Spring semester, Winter J-term programs – prior to December 1st

     

  • Meet an International Education Advisor

    Before submitting documentation below, participants are required to meet with an International Education Advisor in the URI Office of International Education (OIE).

    Documentation related to the Off-Campus Study plan should be brought to the meeting.

  • All OCSG participants will be required to activate their URIAbroad account and complete the appropriate OCSG application and related process.  This will include, but is not limited to:

    • Completing the URI Off-Campus Study documents (i.e. Student Agreement and Release, Social Standing form)
    • Uploading  a Copy of your Passport
    • Uploading Major Advisor Letter of Support and Verification of Research Activity – This letter should indicate where the academic work will be conducted and the nature of the research, start and end dates of activity, and endorsement of student’s advisor and/or approval by the Dean of the Graduate School.
    • Uploading Proof of Enrollment in the Travel Medical Evacuation and Repatriation Insurance Plan – The University of Rhode Island requires that Education Abroad participants obtain medical evacuation and repatriation insurance for the duration of the overseas program. You will be expected to enroll in the URI authorized Travel Medical Evacuation and Repatriation Plan if your program provider does not provide travel medical evacuation and repatriation coverage that complies with the URI Office of Risk Management’s regulations. Participants uncertain if their program provider automatically enrolls them in a plan should consult their URI Education Abroad Advisor.
      • A copy of the study abroad participant’s ID card or certificate letter from the insurance company must submitted to the Office of International Education. Documents presented should include the participant’s name and list policy coverage dates that demonstrate enrollment and coverage for the duration of the education abroad program.
      • Learn more about the URI endorsed coverage, estimated costs, and find a link to the self-enrollment portal via the
        URI Office of Risk Management’s International Travel Insurance page.
  • All OCSG participants will be required to activate their URIAbroad account and complete the appropriate OCSG application and related process. This will include, but is not limited to:

    • Completing the URI Off-Campus Study documents (i.e. Student Agreement and Release, Social Standing form)
    • Uploading  a Copy of your Passport
    • Uploading a Graduate Major Advisor Verification Form – Off-Campus Study (OCSG 998) – Academic Research/Independent Study.
    • Uploading Proof of Enrollment in the Travel Medical Evacuation and Repatriation Insurance Plan – The University of Rhode Island requires that Education Abroad participants obtain medical evacuation and repatriation insurance for the duration of the overseas program. You will be expected to enroll in the URI authorized Travel Medical Evacuation and Repatriation Plan if your program provider does not provide travel medical evacuation and repatriation coverage that complies with the URI Office of Risk Management’s regulations. Participants uncertain if their program provider automatically enrolls them in a plan should consult their URI Education Abroad Advisor.
      • A copy of the study abroad participant’s ID card or certificate letter from the insurance company must submitted to the Office of International Education. Documents presented should include the participant’s name and list policy coverage dates that demonstrate enrollment and coverage for the duration of the education abroad program.
      • Learn more about the URI endorsed coverage, estimated costs, and find a link to the self-enrollment portal via the URI Office of Risk Management’s International Travel Insurance page.
  • All OCSG participants will be required to activate their URIAbroad account and complete the appropriate OCSG application and related process. This will include, but is not limited to:

    • Completing the URI Off-Campus Study documents (i.e. Student Agreement and Release, Social Standing form)
    • Uploading  a Copy of your Passpory
    • Uploading an Official Letter of Admission from overseas institution.
    • Prior-Approval Form for Off-Campus Graduate Study
      • Take original take to the Graduate School.
      • Upload a copy to your URIAbroad OCSG application.
      • Retain a copy for your own records.
    • Uploading Proof of Enrollment in the Travel Medical Evacuation and Repatriation Insurance Plan Education Abroad participants obtain medical evacuation and repatriation insurance for the duration of the overseas program. You will be expected to enroll in the URI authorized Travel Medical Evacuation and Repatriation Plan if your program provider does not provide travel medical evacuation and repatriation coverage that complies with the URI Office of Risk Management’s regulations. Participants uncertain if their program provider automatically enrolls them in a plan should consult their URI Education Abroad Advisor.
      • A copy of the study abroad participant’s ID card or certificate letter from the insurance company must submitted to the Office of International Education. Documents presented should include the participant’s name and list policy coverage dates that demonstrate enrollment and coverage for the duration of the education abroad program.
      • Learn more about the URI endorsed coverage, estimated costs, and find a link to the self-enrollment portal via the URI Office of Risk Management’s International Travel Insurance page.
  • International Study Cost of Attendance Form – If Applicable

    The International Study Cost of Attendance Form must be completed if OCSG registrants wish to utilized FAFSA funds for their off-campus experience.

    • Only for participants that would like to access FAFSA funds to finance their approved academic progam. OCSG 997 students do not qualify.
    • Return form and supporting documents directly to Enrollment Services, Green Hall.
    • Students should refer to the instructions listed on the form and defer questions to the Enrollment Services Office. Their contact information is located on the document.
  • The OIE publishes an Education Abroad Pre-Departure Handbook , which can be accessed in PDF format. The Handbook is distributed to off-campus study participants in order to assist with preparations related to participating on academic activities and living abroad. Participants are strongly advised to review this resource prior to departure.

  • Once participants successfully complete their URIAbroad application they are enrolled in e-Campus for the appropriate Graduate Off-Campus Study status they are charged the standard OCSG fee to maintain matriculation and continuous registration at URI.   

    Semester OCSG rates are found here. Summer term OCSG rates are found here.

    Students registered with OCSG status are responsible for other program fees – as applicable.

    All fees are subject to change.

    • Monitor URI e-Campus account and e-mail.
    • Stay in contact with your academic advisor.
    • Update your URIAbroad account/application with updated contact information.
    • Monitor your URIAbroad account.
    • Inform your OIE International Advisor of changes to your program.
  • Before departing from your overseas academic program, be sure to:

    • Make arrangements to have your grade report/transcript for your off- campus program(s) sent to the OIE.
    • Straighten out any loose ends from your overseas institution that could delay the release of your grade report, especially if graduating after your study abroad experience.
    • Obtain a few copies of your overseas grade report, for your own records, before returning to the U.S.
    • Upon receipt of your grade report/transcript from your overseas institution, we will transfer your study abroad coursework credit to your URI transcript. Refer to the Prior-Approval for Off-Campus Graduate Study Form for URI’s transfer credit policy related to graduate work
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