IT Contract Review
The IT Contract Review process ensures compliance with university policies when acquiring IT services, software, and technology solutions. The ITS Contract Review Team evaluates IT contracts submitted through the URI Purchasing Department, while contract owners are responsible for reviewing all other contracts. Use the available tools and resources to navigate the contract approval process.
Executive Lead
Name
Technical Lead
John Brindamour
it-contract-review-group@uri.edu
Support Team
Team Name
Contract Review Process
Overview
The IT Contract Review process applies to technology-related purchases requiring a formal agreement.
Who reviews IT contracts?
- Contracts submitted through URI Purchasing are reviewed by the IT Contract Review Team.
- All other contract owners are responsible for conducting their own reviews.
Resources
Submitting Your Contract
College Requisition (CR) Submission
- Submit a College Requisition through your department.
- Attach all required documents: Contract Cover Sheet, quotes, terms.
- The Purchasing Department initiates the IT contract review on your behalf.
- Track your request via My Requests.
Other Acquisition Methods (PCard, LVPO, $0 Value)
- Review and understand the contract terms before submission.
- Attach Contract Cover Sheet and Appendix A.
- Forward the contract to an Authorized Signatory for approval.
Resources & Compliance
Contract Approval Policies
- IT purchases under $50,000 – Approved by College & Graduate School Deans
- IT purchases under $250,000 – Approved by Chief Information Officer
- Large IT contracts – Must be approved per the Signature Authority Policy.
- Authorized Signatory Contact List
Planning and Support
- IT Contract Management Hub – Additional resources and policy updates.
- Book a Consultation with the IT Contract Review team.
Common Contract Considerations
- Indemnity – Defines liability for legal costs or claims.
- Jurisdiction & Venue – URI contracts must adhere to Rhode Island law.
- Exclusivity & Non-Competition – URI does not allow vendor exclusivity clauses.
- Unilateral Changes – Contracts must prevent post-signing modifications without mutual agreement.
- Confidentiality – Must comply with Rhode Island Access to Public Records Act (APRA) (APRA Guidelines).
- URI Name & Logo Use – Requires approval from External Relations and Communications (Contact External Relations).
Policies and Procedures
Get Help
For contract review inquiries or consultations, email it-contract-review-group@uri.edu or book an appointment with our team.