Policies & Procedures

Procedure for Shredding of Confidential Documents

Only documents, which are confidential in nature, will be shredded. URI Recycling (874-2840) should pick up all other paperwork. Central Receiving will no longer be picking up sealed boxes, only locked bins which are obtained by completing a work order. Departments will be responsible for filling the locked bins with confidential documents. Do not place sealed […]

Policy Update on University Property

No property, whether purchased with University funds or otherwise acquired, may be defined as surplus without the prior approval of the Property Office. Disposition of surplus property is defined as any property to be traded-in against a new purchase, cannibalized for spare parts, externally transferred, donated to a non-profit charitable/community organization, sold for salvage value, […]

Screening Form Changes

In the past, the Equipment Screening Form was used for “ALL” purchases or lease requests with a cost of $5,000 or more. According to the Office of Management and Budget Uniform Guidance 2 CFR Part 200, only purchases or lease purchases using “Federal Funds” with a cost of $5,000 or more must have the Equipment Screening Form attached […]

Computer Disposals and Destruction of Hard Drives

The security of the data on the hard drive of a computer is our first priority in Support Services in the computer disposal process. Please follow these short steps: Submit the completed and signed work order and send to property1@etal.uri.edu. The computer will be picked up, brought to Central Receiving, and locked up. The hard […]

Compliance in the Delivery of Government-Furnished Equipment under Federal Acquisitions Regulations Guidelines

Based on a strong recommendation by the Office of Naval Research (ONR), Principal Investigators are now required to notify the Property and Inventory Department upon receipt of any equipment items, materials, consumables, and/or testing equipment from Federally-sponsored agencies. If contractor-acquired equipment is brought to the University from another institution, the Principal Investigator is also responsible for […]

Surplus Equipment Procedures

The Federal Surplus Property Program has been eliminated due to budget considerations. According to the University Moveable Equipment Manual: When a University department declares a piece of inventoried State equipment surplus to its needs: that equipment will be offered to other University departments first, then to other State agencies and to the municipalities, school systems, […]

Donated Equipment

Donations Notice All faculty and staff who anticipate receiving donated equipment must notify the Property Department at 874.5468 with the particulars of the transfer, including when the equipment will arrive and any needs for assistance in unloading, transporting, setting up, etc. All donated equipment falls under our property insurance policy, which has $100,000 deductible. If […]