A work order must be completed to secure our services in the following areas:
Disposals – Equipment disposals are processed through our facility by completing a Work Order for Disposal/Reutilization of Equipment. For disposal of Federal items (with a yellow tag accompanying the URI#) visit Property & Inventory for instructions. The following procedures must be followed to dispose of the following:
- Computers – The computer will be picked up and brought to Central Receiving. The hard drive will be removed, logged in, and locked up in a secure location. On a regular basis, the State’s recycling vendor is contacted, and a date is set for the hard drives to be shredded. The Property & Control Officer transports the hard drives to the State’s recycling vendor and witnesses the shredding process. A Certificate of Complete Hard Drive Destruction is issued at the completion of the shredding process, and the documentation is filed at the Central Receiving Department.
- Hazardous Materials – Disposal of scientific equipment containing hazardous materials must also be cleared by Environmental Health & Safety.
- Freon Removal – Disposal of items containing Freon also requires an IVPO to be processed with Facilities Operations (4-4060) in the amount of $35/item for Freon removal.
- Special Handling – If the disposal requires special handling (ie. specialty moving crew, rigging equipment, etc.), the department will be charged to move it.
Events – Our staff coordinates and oversees all event moves for special events. This includes utilizing our moving company to transport tables, chairs, podiums, and ferns to and from your venue. A delivery and pick up fee will be charged to cover the costs of utilizing the moving company. Delivery will be scheduled once a purchase order is received. All work orders must be received at least 2 weeks in advance of the event.
Moves – Our staff works with your department and the moving company to make all the arrangements regarding the move location and schedule. Department’s will be charged for this service, and moves will be scheduled one a purchase order is received. We also provide moving supplies such as boxes and tape. Please refer to the Move Work Order Flow Chart for information on the process.
Equipment Deliveries – Equipment received at the Central Receiving Warehouse is delivered to the appropriate building and/or loading dock. There is no charge for the move unless the building has a loading dock and the department requests that it be delivered to another location.
Shredding – Departments will be charged to cover the costs for shredding. Small bins are $20 each and large bins are $30 each. An IVPO for the total amount must be submitted with the work order. All paper is restricted to confidential items only, non-confidential materials should be recycled. All metal objects such as paper clips and bindings must be removed in advance; they should not be placed in the shredding bin.
Once delivered, bins will stay on site for approximately 3 days. Once filled, they should be locked at all times. There will be a $30 charge for lost keys or locks. Work orders from auxiliary accounts will not be accepted. Auxiliary accounts will need to utilize the MPA vendor.
Surplus – Our warehouse serves as the storage facility for surplus office furniture which is made available to departments as needed on campus. Our surplus hours are Monday – Friday from 8:00am – 11:00am. URI staff is welcome to visit us to see what we have in stock during these times.
Please complete a work order for each of the services below: