The award closeout process is the culmination of the sponsored project life cycle and ultimately results in the completion of required deliverables/reports, the final billing, the collection of the outstanding accounts receivable, the submission of the final financial report, and the disposition of residual funds.  

The closeout process varies by sponsor and by funding mechanism. The terms and conditions of an award should identify the date of all deliverables including the final technical, financial, and property reports and invention statements.  

Award close out is a shared responsibility, including the PI, project team, departmental/college staff, OSP, IP, Property, and Sponsored Cost Accounting. 

Related Documents

• Departmental Close-Out Checklist
• Departing Investigator Checklist
• Roles and Responsibility Matrix

Related Regulations

• 2 CFR §215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
• 2 CFR §200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• 2 CFR §200.343, Effects of suspension and termination