Meeting Start Time: 6:30 PM

Attendance:

Committee:  Lachance, Cimbal, Taylor, Pelisson, Palmer

Excused Absence:  Feeney, Vutech Unexcused Absence:  None

Non-Committee:  Gall, Menard, Howard

Committee Discussion:

1. Topic 1: Office Hours & Updates
   1. Members should be going to office hours, checking the Committee mailbox, and checking their Finance Committee emails
   2. The Finance desk is just as much the Committee’s as it is the Chair’s desk
   3. Finance Committee Bylaws are on the Finance Desk, and they can be read if you would like to read them.
      1. The whiteboard typically has the Finance Committee’s goals on it
2. Topic 2: Accomplishments for the Committee
   1. As a goal for the Finance Committee, Lachance would like to become aware how many accounts each Organization has (including external accounts) and how much cash is in their fundraising accounts
   2. The Committee is supposed to be receiving bank information from each of the Organizations at least once every month. This information should be filed and tracked in one way or another
   3. Taylor would like Lachance to make a template for the Emails that will begin to be sent out to all of the Clubs
   4. Vutech has voiced that he wants the Student Organization Manual to be updated and organized.
      1. This can be held off until initial emails are sent out.
         1. Going through the manuals from other schools, members can highlight portions of the manuals that may be worth a “read,” to the other members of the Finance Committee. Members should begin doing that this week, every time that each member comes into the office. Many clubs have a hard time knowing what to do in certain cases financially, and if we have a Student Organization Manual, we can be a lot more organized when dealing with Student Organizations.
         2. SOARC has voiced that they want to help with this, but they have not come through with any actual help. More on this in the future
3. Topic 3: Bill Number 9, Student Organization Leadership Consultants
   1. When summer senate did not make a move with an SOLC Grant, and it was forwarded to the Finance Committee.
      1. During the Summer, SOLC stressed their need to complete a retreat, “Train the Trainers.” This retreat ecompasses their trainings so that they may learn how to do their jobs well. A grant was put to the Summer Senate, and this grant was pushed back. It is unclear if this was ever actually considered, and thus the grant was never actually passed by the Senate. The money was given to them through Carl Style’s office. This was forwarded to the Finance Committee at the beginning of the Semester, and we have also yet to deal with it.  The Senate is in dept to Carl approximately  one to two thousand dollars .
4. Topic 4: Kwanzaa Ball 2018, Uhuru SaSa
   1. This event happens every year, and this year they have two new co-chairs. They would like this to be more cost effective this year. $1000 is not enough to pay for the food for people. The DJ and the Catering alone will cost more than 1000. They do not want to risk not having a great event, simply because they can’t afford to make it better.
   2. People who have sponsored them in the past have been unable to sponsor them this year, so they are really pushing for sponsorships, or a certain type of grant.
      1. The Organization has filled out signature cards
      2. They have not filled out a Contingency Grant Form.
         1. Taylor just gave the group one. They will come back after it has been filled out.
   3. We estimate that they Group may need around another 1200 dollars from the Student Senate.
5. Topic 5: Assignments
   1. Lachance is assigned with taking a look at the Alpine Racing Request that is in the Finance Committee Box
   2. Committee members are charged with checking Finance emails every other day, at the very least

 

 

Meeting Adjournment Time: 6:56 PM