Housing and Residential Life and Dining Services Agreement

URI UNDERGRADUATE HOUSING AND RESIDENTIAL LIFE (HRL) AND DINING SERVICES (DS) AGREEMENT

PLEASE READ THIS AGREEMENT THOROUGHLY BEFORE COMPLETING YOUR HOUSING APPLICATION and print this document for your records.

  1. THE STUDENT AGREES AND ACCEPTS THESE TERMS:

    1. Application Periods, Purchase of Housing and a Dining Plan. The application periods for this contract are as follows: Academic Year Housing, Spring Semester (only) Housing, J-Term Housing, Summer Student Employee Housing and Summer School Student Housing. Students who wish to reside on-campus in University owned housing must complete a housing application and pay a $200 non-refundable housing deposit when applicable. All students (First Semester Freshman, Transfer Students and Upper Class Student) must submit an application and pay a deposit, if applicable, for each of the application periods for which they wish to reside in University owned housing. Housing and Dining deposits are applied to residents’ term bills for the applicable application period. Residents who reside in one of these residences for the Academic Year Housing or the Spring Semester (only) Housing Application Periods, with the exception of students living in designated apartments, are required to purchase a meal plan from DS. Room charges and Board charges will be billed by semester or session, as applicable. The University reserves the right to increase housing and dining rates at any time during the academic year as well as during the J-Term and any of the summer sessions without notice. Residents who have not paid their Room and Board charges; residents who have been dismissed by the University, and residents who do not carry a minimum of 12 credits per semester will have their HRL and DS Agreement terminated and they will immediately be removed from HRL residences. The resident or guarantor is responsible for the full amount of correct charges including housing deposits, contract cancellation fees as well as charges for damage to University property. Meal plans are not available during J Term or any of the Summer Sessions.
    2. Observe and Abide By All URI, HRL and DS Rules and Policies. Each resident agrees that they and their guests will observe and abide by all RI State Laws as well as the rules and policies outlined in the URI Student Handbook and any additional rules and polices posted on the HRL & DS websites. This includes immediate relocation within or removal from any URI residence for a broad range of behaviors that are “disruptive” to the residential community.
    3. Cancellation of Housing and Dining Agreement. A Resident who wishes to cancel their HRL and DS Agreement must submit a completed HRL and DS Agreement Cancellation Request Form online at housing.uri.edu. Residents will be informed of the status of their request to cancel their HRL and DS agreement via their official URI e-mail account. Residents who do not receive approval will be billed for housing and a meal plan for both semesters whether or not they actually live in an HRL residence or use any URI dining facility. Residents whose request to cancel their HRL and DS agreement is approved will be charged a $200 agreement cancelation fee..
    4. Occupancy Periods. The Occupancy Period for all HRL residences begins on the first move-in day and ends on the first move-out day for the Application Period in question. The move-in and move-out dates for the Department’s Occupancy Periods can be found at housing.uri.edu. Residents who do not follow the HRL room check out procedure at the end of their occupancy period of an HRL residence will be assessed a $125 Illegal Room Check-out Charge.
    5. Temporary Assignments. In the event that demand for housing in the residence halls, suites and apartments exceeds the supply of available beds in standard rooms in HRL residences, it may be necessary to house some residents in temporary, non-standard rooms. Residents assigned to temporary rooms will be notified in advance of the temporary nature of their assignments and they will be moved to a permanent housing assignment on a space available basis.
    6. Roommates. A Resident who for any reason refuses to accept, or attempts to rebuke a prospective roommate, will be subject to judicial action and directed relocation. Prospective roommates are not subject to any preconditions or approval that would deny them access to any room. Furthermore, one resident of a room is not entitled to advance notification that they will have a new roommate. In the event of an irreconcilable roommate conflict, the University reserves the right to move all parties involved. All room changes must be approved by HRL via the room change process. Residents who change room assignments without prior approval from HRL via the room change process will be referred to the Student Conduct Process. In addition, HRL reserves the right to consolidate vacancies. This means that the room assignment of a resident may change in order to fill a vacancy in another room or to accommodate another resident’s needs.
    7. Building and Room Access Policy. Each resident will receive access to the building and room to which they have been assigned. Each resident will access their building or room through the URI Card Access System in conjunction with their URI student ID and a PIN. The student must report a lost, damaged, or stolen card to the URI Campus ID and Dining Office. New ID cards are issued by Dining Services. A charge will be assessed for replacement cards. Residents may not under any circumstances provide their URI ID or PIN to anyone else for any reason whatsoever. Residents who do so will be referred to the Students Conduct Process and may be removed from on-campus housing.
    8. Unauthorized Use and Possession of Keys. Only authorized staff members are permitted to have keys to HRL residences and resident rooms. Any non-resident, non-student, or unauthorized person found having a key to a residence hall or room within a residence hall may be referred to the Student Conduct System or to the URI Campus Police. Altering a door lock, having additional keys made or installing locks or dead bolts of any kind is prohibited.
    9. Safety and Security. All residents are responsible for taking reasonable measures to protect their own person and property by locking their room door and by exclusively retaining their building and room access credentials. They are also required to cooperate with efforts of University security personnel to help provide a safe and secure residence.
    10. Room Decoration and Maintenance. Each resident is responsible for the care and use of their room and its furnishings. Residents may not dismantle, refinish, paint, dye, or alter in any way the walls, floors, ceilings, windows, window shades, doors, furnishings, or other fixtures in a room or common area without specific permission from HRL. Although bed rails and ladders are not a standard room furnishing, they are available upon request through the residence hall staff on a first come-first served basis.Further, repair or renovations of a room by any external sources is not permitted without the express approval of HRL. Residents may not post any paper, cardboard, poster, or other flammable material on any hallway surface. Memo boards or note pads may not be posted on the hall side of room doors. In addition, moderation should be used when decorating inside the room. Items may not be hung from the ceiling or cover light fixtures. Tapestries or large wall hangings must be flame retardant and not cover more than 50% of total wall area within each room. Live Christmas trees and non-UL rated holiday lights are prohibited. Candles and incense are prohibited from all campus residences. Residents may not hang, drape, or display a banner from, on, or out of balconies or windows at any time except for the purpose of official University business with prior approval from the University.
    11. Cleanliness Standards. Residents are required to regularly clean their rooms and remove trash as well as maintain sanitation and safety standards. Residents of suites and apartments are also required to regularly clean their bathrooms and common areas including their kitchen, where applicable. Residents are required to cooperate with Hall Staff members who will routinely conduct inspections of resident rooms, bathrooms, apartments and kitchens. A resident or a group of residents will be charged at the rate of $200 per/hr for professional cleaning staff to return a room, suite apartment or residence to a cleanliness level that is consistent with normal use of that space, as determined by the University.
    12. Recycling and Trash disposal. Students are required to recycle recyclable items through the University’s single stream recycling system. A recycling container has been provided in each student room. Recyclable materials must be brought to the recycling collection bins. Dumpsters for each residence, where students are required to dispose of their trash, are provided by the University. Residents are responsible for emptying their own trash as needed. No items or substances are allowed to be discarded from windows, doors, or balconies. In accordance with health regulations, residents may not place trash in lounges, hallways, stairwells, closets, suite areas, or bathrooms. Failure to comply with this policy will lead to monetary fines and referral to the Student Conduct systems or University Police.
    13. Smoking. Smoking is prohibited in all University owned and operated residences. This includes all resident rooms and common areas. Smoking is prohibited within 20 feet of all University residences and buildings.
    14. Social Events and Alcohol Policies. Rhode Island law prohibits the consumption of alcohol by persons under the age of twenty-one. Each resident is responsible for knowing the Policies and Regulations for HRL Residence Social Events and Alcohol Regulations for HRL residences as stated in the Student Handbook.
    15. Items Allowed in Residences. An electric clock, electric razor, low watt hair dryer, curling iron, I-pod, television, gaming equipment, fan, computer, UL listed iron with auto shut-off switch, non-halogen lamp, refrigerator not to exceed 3.0 cubic feet and a microwave oven. Additional kitchen appliances allowed in apartments with kitchens include: stoves, toaster ovens, toasters, rice cookers, electric frying pans and electric woks. Throw rugs are allowed that have a fire spread rating below 25, with an attached fire safety certificate.
    16. Items Prohibited in Residences. All air conditioners, space heaters, hot pots, hot plates, quartz halogen lights, non-surge suppressed extension cords, gas or charcoal grills, home-made bed lofts, water beds, outside antennas, firearms, ammunition, explosives, fireworks, dangerous weapons, accelerants, gasoline and other fuels, hazardous chemicals and motorized vehicles or their parts. Pets are not allowed with the exception of fish in aquariums less than 20 gallons or an animal that has been defined as, and approved by the University, a “service animal”.
    17. Renters Insurance. The University is not responsible directly or indirectly for loss or damage from any cause whatsoever to personal property by fire, theft, or any other cause. Each resident is encouraged to have Renters Insurance or to ensure that they have insurance coverage for their personal belongings through their own policy or through their family’s home owner’s policy. Additionally, the University is not responsible for personal property remaining in HRL residences by residents following their date of withdrawal, transfer, departure, suspension or dismissal from the University, or after the last day of their contracted period of occupancy. Such property will be considered abandoned and will be disposed of by University personnel.
    18. Fire Safety. Residents are expected to notify the Department of Public Safety of any potential fire or safety hazards and promptly report a fire of any type. Additionally, they are responsible for reading and observing all University fire safety guidelines and must participate in evacuation drills and fire safety inspections. Fire safety equipment including: extinguishers, alarm systems and conduit, detectors, sprinkler heads, strobes, devices, door closers, and exit signs shall not be tampered with, nor should anything cover, be attached to, or hung from this equipment. Students are expected to help prevent false alarms and should report any tampering with fire safety equipment to their Residence Hall Director. Residents are financially responsible for charges assessed as a result of tampering with fire safety equipment. These Residents will be referred to the Students Conduct process, and can be arrested under Rhode Island State Law.
    19. Statement of Damages. Each resident assumes responsibility for the care and use of University property including doors, screens, and windows in the rooms, suites, assigned corridors, and in public areas of the residences. They will be held financially responsible for all damages to those areas regardless of fault except damage caused by the University, a University employee or one of its agents.
    20. Damage Billing. Each resident agrees to pay damage bills within ten (10) days after receiving the bill. Residents who do not pay damage bills will be sanctioned by the University and will have their transcripts and diploma withheld.
    21. Criminal or Disciplinary Background. Students who have been adjudicated guilty or convicted of a misdemeanor, felony or other crime may not be allowed to reside in University owned or operated housing.
  2. THE UNIVERSITY AGREES AND ACCEPTS:

    1. To furnish housing accommodations and Board, where applicable.
    2. To grant the use of HRL residence facilities to residents during periods of occupancy as defined in the Occupancy Periods section of this document.
    3. To make refunds in accordance with the refund schedule listed in the Cancellation of Agreement portion of this document.
    4. To provide preventative security and initial response within University residences. URI Police and Security will provide professional law enforcement capability and authority in the vicinity of the residence and dining facilities and will respond to emergencies, serious incidents, and breaches of the peace in the residence halls. THE UNIVERSITY, HOWEVER, IS NOT AN INSURER OF THE RESIDENT’S SAFETY OR OF THE RESIDENT’S PROPERTY.
  3. THE UNIVERSITY AND STUDENT MUTUALLY AGREE AND ACCEPT:

    1. Right to Reassign. Any Resident who violates the terms of the HRL and DS Agreement or the Student Code of Conduct may be reassigned to another room when necessary to ensure the safety of University property or to protect the rights of other residents. Any student reassigned under this policy will be referred to the University Student Conduct System.
    2. Emergency Removal from Residences. Any resident may be removed from an HRL residence due to a serious violation of Town, State or Federal Law or the URI Student Code of Conduct when required to ensure the safety of that resident or other URI residents. The sanction imposed may include relocation to another room or residence, removal from HRL residences or removal from all on-campus residences.
    3. Removal from HRL Residence. If adjudication of a resident through the URI Student Conduct System yields a sanction of “removal from residence”, the student will be required to vacate their residence and their HRL and DS Agreement will be terminated. Refunds shall conform to University Policy.
    4. Inspections. HRL or University staff may enter a student’s room without prior notice to inspect for hazards to health, personal safety, maintenance, fire safety, or to determine if University Property is in jeopardy.In the event a breach of any of the terms and conditions of this agreement, or if any of the rules and regulations of the University are violated, the resident will forfeit the right to use or occupy the room.
  4. ROOM BILLING POLICY

    Triple Rooms and the Triple Room Discount

    To ensure that all incoming freshmen students who require on-campus housing receive it, freshmen residents will reside in a standard freshmen double room with two other freshmen roommates. This room configuration is commonly referred to as a “triple.” All freshmen residents, including those who reside in a triple, will be billed at the standard freshmen room rate. However those who reside in a triple during either the fall or spring semester will receive the URI triple room discount only for the period of time that they reside with two other roommates. The discounted amount will be credited to each of these residents’ term bill. Further, as a matter of policy, the University does not assign residents to a triple room configuration during an occupancy period. Residents who would prefer to reside in a triple may do so on a voluntary basis. These residents should visit their URI class Facebook page to find prospective roommates.

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