Hiring Request Process

Scope & Impact

  • As part of our HR transformation effort, effective October 20, 2025, URI will introduce a comprehensive hiring request process. Post-implementation the University will continually monitor and assess hiring progress in light of our financial and strategic goals. 
  • The process will apply to all regular staff at URI. Faculty will have a parallel, but distinct process through the Provost’s Office. 
    • This includes both classified and non-classified positions; union and non-union positions, regardless of funding source.
    • The request process applies to all positions that are  vacant to be backfilled or new requests.
  • A position review will be conducted by HR to evaluate requests submitted through the request process. 

Request Process

Criteria for Consideration – request should highlight whether a vacancy is aligned to the URI Strategic Plan, meaning:

  1. Roles that underscore our commitment to our land- and sea-grant missions and the State Of Rhode Island 
  2. Roles that cultivate an engaged and inclusive learning environment
  3. Roles that are essential to foster an inclusive, people-centered culture
  4. Roles that support leading-edge administrative and financial systems and projects to power the University of the future

Additionally, hiring managers in consultation with their dean or vice president should internally prioritize submitting requests through the request process which meet the most critical needs.

Submitting requests through the hiring request process:

  1. Hiring managers should first collaborate with their HR Business Partner to evaluate the organization and position design.
  2. The Compensation Team will ensure accurate compensation range and classification level to inform the hiring request, finalizing the position description. 
  3. CBO must validate funding source and approve budgeted headcount. Support units without a CBO would have FSP provide final sign off on the hiring request form. 
  4. Once the hiring request form* and position description are completed, hiring managers should share them with their dean or vice president for feedback. 
  5. If the dean or vice president supports the request and prioritizes the position for hire, they will submit the request for review to the HR team.
  6. Within one week HR will render a decision regarding the submitted request. 
  7. If the request is approved, authorization will be provided to proceed with the hiring process.

*The hiring request form will replace the RF1 form and process.

Resources

Process

For New Process:

  1. Request Form
  2. Approval Process
  3. PAF Submitted
  4. Posting / Recruitment
    • Offer Letter Sent
  5. EAF – Notification ONLY