Office of Sponsored Projects:
Award Setup

Once the University receives the official award notification from a sponsor the award set up process will begin.

  • The pre-award staff will upload the award notification to InfoEd and update the status to “Award Notice Received.”
  • The pre-award staff will review the awarded budget to confirm that awarded and the proposed budgets match. If the budgets do not match, pre-award staff will request a revised budget from the PI (and delegate) and change the award status to “Revised Budget Requested”.  Once the PI/Delegate revises the budget, the status will change to “Revised Budget Completed” and the award will continue on for processing.
  • Next the award will be sent to the appropriate post-award specialist to review terms and conditions and set up in PeopleSoft.  If it is critical that your award gets processed as soon as possible, please fill out the Expedited Processing Request PDF Form  and submit via the Expedited Processing Request Intake Google Form.  Please note that expedited processing is not allowable for awards requiring a revised budget or Office of Research Integrity approval (for IACUC, IBC, IRB, Export Control and Security). 
  • Post-award staff confirm the budget matches the award document and ensure that the appropriate F&A rate (i.e., rate from approval NICRA) is utilized. 
  • Once the award setup is completed in PeopleSoft, the PI and fiscal support staff will receive an email from InfoEd. This email includes an overview of the award and the related chartfield string(s) (CFS) to the new award. The PI and department are responsible for verifying the CFS is consistent with the award documentation.  Post-award staff should be notified if corrections need to be made to ensure all activity will be charged properly and accurately. Once the award is set up in PeopleSoft, the InfoEd status is “Post Award Processing Complete.”
  • A Signature Authorization form is required for every CFS that is created. This form designates all authorized approvers for the project.
  • Spending can begin on an award once the signature authorization form is completed with all appropriate signatures and processed in PeopleSoft.
  • InfoEd emails will be generated for all further actions on current awards as they are received, such as time extensions, additional funding, supplements, change in terms and conditions from sponsors, etc.